ITS Tech Tip: Storing Confidential Data on the Network
If you are a SLU employee, you probably have access to a couple of different network storage locations. You may have access to a department shared directory, often called a "T Drive," and a personal directory, called a "U Drive."
If you are working on data that others in your department need to access, make sure you store it in the appropriate folder in the T Drive (or other departmental shared storage location).
If you have data that only you need to access, then store it on your U Drive. Data stored on the U Drive is accessible only to you. It cannot be read by others in your department or elsewhere in the University.
When you store confidential data in the appropriate network share, you get three main benefits:
- The data is backed up every night, so if your PC crashes, your data is not lost.
- Access to the data is tightly controlled, so only individuals with approved access can get to it.
- You can get to the data remotely by logging in to myslu.slu.edu and selecting the "MyFiles" icon.
If you store confidential data on your local PC (for example, in "My Documents"), it's harder to protect it, and harder for you to get to when you need it.
Also, if you have a laptop, it is best not to store too much data on the laptop in case it is lost or stolen.
Keeping data on the network is both safer for the University and more convenient for you.