Section 5 - Standards of Conduct
Standards of conduct and professionalism are important to the IT Intern Program and to Information Technology Services as a whole. All employees are urged to become familiar with these rules and standards. In addition, employees are expected to follow the rules and standards faithfully in doing their jobs. Below are the six units of the Intern Standards of conduct.
The IT Intern Program expects that every employee will be regular and punctual in attendance. Staff employees must arrive and be prepared to commence work at their scheduled start time. Employees are responsible for notifying supervision of absences, late arrivals, or early departures each day of the absence, tardiness, or early departure. Unscheduled absences, tardiness, and unscheduled early departures (whether excused or unexcused), failure to provide appropriate notification, or abuse of sick leave or other time off may result in corrective action up to and including termination of employment.
Definitions: The following are definitions of commonly used terms for which the general meaning may not be known or understood by the campus community:
- Corrective Measures: Verbal and/or written warning related to the offense
- Excessive Absenteeism: More than four (4) unplanned occurrences per calendar year
- Occurrence: One or more consecutive days [of sick time]. For example, one occurrence could equal 3 days, if taken consecutively
- No call/no show: An unscheduled absence without proper notification to the employee's supervisor or department
- Scheduled Absence: A scheduled absence occurs when an employee requests and is approved to take time off in accordance with department and University policies
- Tardy: Failure to report to an employee's assigned work area and be prepared to start work at his or her scheduled start time, including returning from breaks and meal periods
- Unscheduled Absence: Failure to report to work on a scheduled workday or working less than half of a scheduled workday due to tardiness or leaving early without a written and approved time off request
- Unscheduled Early Departure: Failure to work a complete workday due to an early departure without a written and approved time off request
If you are unable to arrive to work by your scheduled start time for reasons other than illness, please notify your direct supervisor or department manager within 30 minutes or as soon as possible prior to the start of your shift. Staff members who are frequently absent or tardy and/or are absent without notifying their supervisors may be subject to corrective counseling Employees who are absent without proper notice for three consecutive working days are considered to have resigned their positions
Excessive absenteeism is defined as more than four (4) occurrences of absenteeism per calendar year. An occurrence is defined as one or more consecutive days of sick time. In addition, tardiness can become an issue, since each team member is reliant on the attendance and timeliness of his/her teammate for coverage reasons. Tardiness, i.e. arriving to work after your scheduled start time can result in corrective action after three (3) occurrences and will be left to the discretion of the direct supervisor or manager to initiate any potential corrective measures which may include up to and including termination.
Harassment, including sexual harassment
The IT Intern Program is committed to providing a work environment that is free of discrimination and unlawful harassment. Actions, words, jokes, or comments based on an individual's sex, race, ethnicity, age, religion, or any other legally protected characteristic will not be tolerated. Each individual involved with the IT Intern Program, supervisors, interns and the coordinator are expected and required to follow the Saint Louis University University Harassment Policy.
If you believe you have been the victim of harassment, or know of another employee who has, report it immediately. Employees can raise concerns and make reports without fear of reprisal. Please refer to the Saint Louis University University Harassment Policy for proper reporting procedures.
Standards of professionalism
ITS is a team of professional, talented and progressive individuals. In order to maintain a cohesive unit with forward momentum, the Standards of Professionalism guidelines have been developed to clarify and outline communication and professionalism standards for the group. You will need to review and sign the full Standards of Professionalism.
During the course of your employment with the IT Intern Program, Saint Louis University, you will be entrusted with confidential and proprietary information. You agree that such information will not be released or divulged, whether directly or indirectly, unless authorized by University policy, required by law, or through the express written consent of the Saint Louis University given under the hand of the proper officer with authority to give such consent. You will need to review and sign the full Employee/Student Confidentiality and Nondisclosure Acknowledgement
Benefits, Pension, and Vacation
As an intern employee, you will be not eligible to participate in any Saint Louis University benefit plans nor will you receive paid vacation time. However you will be granted time off as requested, this time off is unpaid and at the discretion of your supervisor.