Saint Louis University

FY17 Purchase Requisitions

Purchase Requisitions May Now Be Created for Fiscal Year 2017

To ensure that new fiscal year purchase orders are available for use by July, 1, 2016, purchase requisitions may now be processed against the new fiscal year. Requisitions must be entered in the fiscal year in which the department reasonably expects delivery of the goods or services. Please note the importance of correctly entering the Transaction and Delivery Dates at the FPAREQN Requisition Entry: Requestor/Delivery Information window in Internet Native Banner (INB).

The Transaction Date determines the fiscal year to which the transaction is recorded. The transaction date defaults to the current date and should not be changed unless the user is creating a new fiscal year requisition.

To create purchase requisitions for goods/services to be delivered by June 30, 2016:

Date Field

Default

Action Required

Order Date

Defaults to current date

Do Not Change

Transaction Date

Defaults to current date

Do Not Change

Delivery Date

Blank

Enter Date of 6/30/16 or earlier

To create purchase requisitions for goods/services to be delivered July 1, 2016 or later (including standing orders):

Date Field

Default

Action Required

Order Date

Defaults to current date

Do Not Change

Transaction Date

Defaults to current date

Change to 07/01/16

Delivery Date

Blank

Change to 07/01/16

Please note that requisitions created in the incorrect fiscal year will be disapproved by the Commitment Office so that the user may correct the transaction and delivery dates, as necessary, and resubmit the document for approval.

Please also see the fiscal year end processing checklist, the fiscal year end calendars for June and July, requisitioning procedures for fiscal year end, and requisition copy instructions. Please observe due dates on calendars when submitting documents for processing.

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