Saint Louis University

FY18 Purchase Requisitions

Purchase Requisitions May Now Be Created for Fiscal Year 2018

To ensure that new fiscal year purchase orders are available for use by July, 1, 2017, purchase requisitions may be processed starting June xx against the new fiscal year. Requisitions must be entered in the fiscal year in which the department reasonably expects delivery of the goods or services.

The Transaction Date in Banner determines the fiscal year to which the transaction is recorded. The transaction date is determined by the Valid From date for Billiken Buy blanket orders and by the Financial Year indicator for Billiken Buy Standard and Retrofit orders.

To create purchase requisitions for goods/services to be delivered by June 30, 2017:

Order Type

Valid From date - Valid To date

Financial Year Indicator

Standard(including retrofit)

n/a

 Fiscal Year 2017

Blanket for "3" fund with start date prior to July 1, 2017

Current Date - Grant End  Date

 Fiscal Year 2017

Release Orders on Blankets *

n/a

 Fiscal Year 2017

To create purchase requisitions for goods/services to be delivered July 1, 2017 or later:

Order Type

Valid From date - Valid To Date

Financial Year Indicator

Blanket

7/1/2017 - 6/30/2018

 Fiscal Year 2018

Standard(including retrofit)

n/a

 Fiscal Year 2018

Blanket for "3" fund with start date of July 1, 2017, or later

July 1, 2017 - Grant End Date

 Fiscal Year 2018

Release Orders on Blankets

n/a

 Fiscal Year 2018

Blanket orders created in the incorrect fiscal year will be disapproved by the Commitment Office. Buyers will need to copy the requisition and then resubmit.

Standard orders created in the incorrect fiscal year can be corrected by the approver.

*Release orders against FY17 Blanket Orders cannot be processed after June 30, 2017. A Standard retrofit order with Financial Year indicator of 2017 needs to be entered.

Please also see the fiscal year end processing checklist, the fiscal year end calendars for June and July, requisitioning procedures for fiscal year end, and requisition copy instructions. Please observe due dates on calendars when submitting documents for processing.

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