Saint Louis University

P-Card Charges for FY15 and FY16

American Express P-Card Charges in the 6/14/15-7/13/15 Cycle

Please note that the transactions from the July cycle that closes July 13, 2015, will be applied to FY15 or FY16 based on the DATE displayed next to the individual charges in the web reconciliation tool. This is the date that American Express posts the charges to your card, which may be one or two days after the purchase is made.

If there is a charge that has a JUNE 2015 date that should be applied to FY16, please send a new e-mail message to Lori Myers, lmyers7@slu.edu (Medical Center departments should copy Karen Baxter, baxterks@slu.edu) by the approver cut off date of Monday, July 20, and include the following information:

  • Card name
  • Vendor name
  • Transaction amount
  • Date received - determines fiscal year
  • Explanation of charge (why it should be applied to FY16)
  • Fund, Org, and Account that should be charged (the accounting MUST match what is in the tool, reallocation will not be done by the Commitment Office)

Charges will NOT be moved unless all information above is provided and approval is received from the appropriate Commitment Office.

If there is a charge that has a JULY 2015 date that should be applied to FY15, please send a new e-mail message to Lori Myers, lmyers7@slu.edu (Medical Center departments should copy Karen Baxter, baxterks@slu.edu) by the approver cut off date of Monday, July 20, and include the following information:

  • Card name
  • Vendor name
  • Transaction amount
  • Date received - determines fiscal year
  • Explanation of charge (why it should be applied to FY15)
  • Fund, Org, and Account that should be charged (the accounting MUST match what is in the tool, reallocation will not be done by the Commitment Office)

Charges will NOT be moved unless all information above is provided and approval is received from the appropriate Commitment Office.

The Controller's Office will then apply these charges to FY15 or FY16 as applicable.

In order to have charges with a JUNE 2015 date applied to FY 16 or JULY 2015 date applied to FY 15, responses must be received NO LATER THAN MONDAY, JULY 20.

Do not send an email if the fiscal year does not need to be changed.

Before sending an email, verify that the charge has appeared in the tool in the 7/13/15 cycle.

Only charges in the 7/13/15 cycle can be moved from one FY to another.

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