Saint Louis University

P-Card Charges for FY17 and FY18

American Express P-Card Charges in the 6/14/17-7/13/17 Cycle

Approver Cut Off - Thursday 7/20

Please note that the transactions from the July cycle that closes July 13, 2017, will be applied to FY17 or FY18 based on the date in the American Express CAR tool (displayed next to the individual charge on the data tab).

**If there are charges on your pcard that need to be moved to a different Fiscal Year, please click the appropriate form link below. ONLY requests that are submitted with all information on the form filled in will be considered. Please note that ONLY charges in the July cycle can move fiscal years.**

JUNE 2017 CAR (Corporate Account Reconciliation) Tool charge that should be applied to FY18 (JUNE TRANSACTION DATES ONLY).

1. Complete the allocation and approval within the reconciliation tool FIRST.

2. Create a new e-mail (one email per p-card) with the card name in the subject line, and attach the completed JUNE PCARD MOVE REQUEST FORM.

3. Send e-mail to Card Programs, cardprograms@slu.edu (Medical Center Finance departments must copy Karen Baxter at baxterks@slu.edu) by Thursday, July 20.

Charges will NOT be moved unless all information on the forms is provided and approval is received from the appropriate Commitment Office.

JULY 2017 CAR Tool charge that should be applied to FY17 (JULY TRANSACTION DATE ONLY).

1. Complete the allocation and approval with the reconciliation tool FIRST.

2. Create a new e-mail (one email per p-card) with the card name in the subject line, and attach the completed JULY PCARD MOVE REQUEST FORM.

3. Send e-mail to Card Programs, cardprograms@slu.edu (Medical Center Finance departments must copy Karen Baxter at baxterks@slu.edu) by Thursday, July 20.

Charges will NOT be moved unless all information on the forms is provided and approval is received from the appropriate Commitment Office.

The Controller's Office will then apply these charges to FY17 or FY18 as applicable.

In order to have charges with a JUNE '17 date applied to FY 18 or JULY '17 date applied to FY 17, complete forms must be received NO LATER THAN THURSDAY, JULY 20.

Do not send an email if the fiscal year does not need to be changed.

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