Saint Louis University

Control Mechanisms

Amex P-Card Policies and Procedures

The Procurement Card is a special type of charge Card. There are several types of controls that will be placed as a default on each P-Card. The following are the list of controls that will be followed:

  • Maximum amounts per transaction and month to be determined by the Business Manager/Department Head based upon budget limitations and historical P Card spend.  Annual review by administrator will occur.
  • Merchant Category Code (MCC) restrictions. Restricts purchases at certain merchant types. Should a cardholder use their card at a restricted merchant, the merchant/cardholder will receive a decline at the point of sale. 
  • Violation and Exception Reports monitored monthly by PA
  • Ability to track Card usage by employee

To protect the the interests of the University, P-Card accounts may be subject to periodic internal control reviews.

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