Saint Louis University

Travel Receipts and Documentation Requirements

AMEX T&E Card Policies and Procedures

* The Amex Card Statement is not a valid receipt for those expense types that require additional itemization for review of policy compliance

** Applicable documents and receipts should be submitted in the order above. The first item behind the expense report should always be the statement, then the Invoice Detail, followed by documentation and receipts for each expense type in the order above.

Expense Type Required Receipt and Documentation**
All Expense Reports with American Express Charges
  • Current American Express Corporate Card Statement
Ground Transportation (taxi, shuttle, car service)
  • Original receipt for charges of $10 or more per day
  • Amex Card is valid receipt
Mileage Transportation Calculator showing the most cost effective means of transportation
Automobile Rental*
  • Original Receipt
    and
  • American Express Invoice Detail
    and
  • Cost justification vs. taxi/shuttle for rentals in destination city
  • Transportation Calculator for rentals in home city
  • Amex Card Statement is not valid receipt
Parking/Tolls/Gas
  • Parking at St. Louis airport*: original receipt only, maximum reimbursement $9.56/day, effective 1/1/08.Amex Card Statement is not valid receipt
  • All other parking: original receipt only, Amex Card Statement is not valid receipt
  • Gas*: original receipt only, Amex Card Statement is not valid receipt
Lodging*
  • Itemized hotel receipt
    and
  • American Express Invoice Detail
    or
  • Conference detail showing published conference rate
  • Amex Card Statement is not valid receipt
Registration Fees*
  • Original receipt and
  • Conference detail showing published conference rate
  • Amex Card Statement is not valid receipt
Business Communications*
  • Original receipt (most cases on hotel receipt)
  • Amex Card Statement is not valid receipt
Business Purchase*
  • Original receipt and justification
  • Amex Card Statement is not valid receipt
Personal Meals
  • Original receipt for all items. Maximum reimbursement government government daily meal per diem for locality (see travel policy for additional per diem information).
  • Amex Card Statement is valid receipt
Tips/Incidentals
  • Tips - maximum reimbursement to porters, average of $3 per travel day.
  • Incidentals - original receipt.
  • Amex Card Statement is not valid receipt
Business Meals
  • Original receipt for all items.
  • List of attendees and their relationship to SLU.
  • Amex Card Statement is valid receipt
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