Saint Louis University

Program Overview and Eligibility

AMEX T&E Card Policies and Procedures

Program Overview

The American Express (Amex) Travel & Entertainment (T&E) Card is a University sponsored charge card offered to eligible employees of Saint Louis University. The Card is used for approved business travel expenses or business entertainment expenses. The Amex T&E Corporate Card program is designed to reduce the necessity for employees to incur business related charges on a personal credit card, and eliminate the processing time and waiting period for a reimbursement check to cover charges for business related expenses.

The University will remit payment directly to American Express for all approved reimbursable business expenses placed on the cards.  Employees entrusted with carrying a University sponsored Amex T&E Corporate Card are responsible to ensure all expenses are cleared each month by submitting an expense report. Cardholders are responsible to pay all non-reimbursable charges directly to American Express.

Eligibility for the Card Program

In general, participation in the Amex T&E Corporate Card program is optional and designed for employees who travel on University business, and/or entertain on behalf of the University. Approval from your Department Head is required to obtain a University sponsored Amex T&E Corporate Card.

Specifically, those individuals or department administrators who spend a minimum of $1,000.00 per fiscal year in either (or both) of the Travel & Entertainment Expense categories, and who typically submit expense reimbursement statements at least twice per fiscal year are encouraged to participate in the program.

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