Travel and Entertainment Policy
Faculty and staff must obtain prior approval of all travel on behalf of the University before making any travel arrangements. Travel on behalf of the University includes any business travel while on "University time" even if the University does not reimburse the travel.
- Domestic Travel (50 United States only) - Fund administrator (if any travel expenses are reimbursed by the University) and traveler's supervisor or Department Head (or designees).
- International Travel (anywhere outside of the 50 United States) - All of the above plus the traveler's vice president/provost or his/her designee.
- Travel charged to a Sponsored Program Fund - All of the above plus Sponsored Programs check list to be completed by the authorized approver.
- Departmental Requirements - departments may specify additional approval requirements at their discretion.
Refer to the Required Approvals/Exceptions Table for required approvals and documentation for pre-approval and exceptions to the policy
Pre-trip Approval Process:
When requesting approval, travelers must provide the dates of the trip, purpose, destination, and estimated cost of the trip including air and ground transportation, lodging, conference fees, meals and incidentals. Request for approval to travel should be made using American Express Business Travel on-line booking tool (AXO) as you book airfare, hotel or a rental car. Instructions for this process can be found at in the SLU/AXO Quick Reference Guide.