The trip number is a mandatory 7 digit alpha-numeric code assigned by Banner (AXXXXXX). It is used to record and reconcile travel expenses and must be assigned prior to booking or reserving travel in Concur or through the TravelPlex office.
mySlu Tools Tab/Banner Self Service/Employee/Trip Menu/Create Trip For....
mySLU Tools Tab/Banner Self Service/Employee/Trip Menu/Review My Trips or Review Trips Requested By Me
There are many excellent reasons why it makes sense for you to book through Concur, here are a few:
314-569-1900, email Joan@travelplex.com
Hours: Monday - Friday 8:30 am to 5:00 pm CST
After hours emergency phone # 1-800-669-1430 CODE P36Z
The University Travel policy applies to all faculty, staff, residents and graduate students.
All University faculty and staff book their reimbursable travel through Concur. For students and guests of the University, departments have the choice to either book reimbursable travel with Concur or have these individuals make their own travel arrangements and then subsequently reimburse them.
Yes. If the traveler is attending a conference with a block discounted hotel rate offered then the conference hotel can be booked outside of Concur at the discounted conference rate or any hotel up to the lowest published conference hotel rate.
Yes. Travel policy and procedures apply regardless of the source of funds supporting the travel and business expenses. Refer to Sponsored Programs for grant specific information.
Generally, the Travel Approver is the unit business manager or financial administrator in your department or college.
Reservations cannot be ticketed without the required pre-approval. Special consideration should be taken when booking travel on weekends, holidays, or after normal business hours when your approver may not be available to approve your request. Communicate with your unit's Travel Class Approver to confirm in advance.
All airfare is automatically pre-paid for you on the University's Business Travel Account (BTA). The BTA is built into your Concur profile as the appropriate payment method for airfare.
AMEX T&E charges should be submitted to the University via Concur Expense for payment to AMEX.
No, generally prepayments are not allowed. Students may be eligible for prepayments. Medical Center Finance and Financial Commitment determines when prepayment can be made.
Per diem rates can be found on the Department of Defense page and is also on the hotel-booking page in Concur.
The maximum SLU hotel per diem amount is equal to the actual U.S. government lodging per diem rate for the locality, plus an additional 20%. The information is automatically populated for you in Concur.
No. Amounts less than $50 do not require a receipt to be submitted for reimbursement.
An itemized bill, personal credit card receipt, cash register receipt, or an AMEX statement.
Yes, but the traveler should contact Joan Tarrant at TravelPlex 314-569-1900 for the possibility of additional and/or cheaper airfares and travel options which may not be visible in Concur. If a less expensive option is offered for a suitable itinerary, the traveler should book through Joan at TravelPlex.
No, Concur is for reimburable business travel expenses only.
Yes, specific air, car and hotel rates are pre-programmed in Concur and will automatically present themselves when applicable to your travel plans.
When you need to book group travel (10 or more reservations) or when booking international travel for the possibility of additional and/or cheaper airfares and more travel options.
Yes, booked online through Concur is $7 and through TravelPlex via phone is $22 Domestic or $32 International.
No. The University is self-insured. Please do no accept additional insurance offers at the counter. Additional insurance coverage is not a reimbursable expense.
Rental of vehicles in a foreign country is discouraged per the University's Risk Management office. However, the University recognizes that there may be times when public transportation is unavailable or not feasible. Any foreign rental must be pre-approved by Risk Management.
Yes. Parking is available at all 3 of the Parking Spot locations.
GPS or mapping devices are not a reimbursable expense.