Saint Louis University

Accessing Banner Finance

Fund and Account Codes

SSB Operating Ledger Queries

SSB Fund Balance Queries

INB Forms

Payments, Other

eSeeIDO's

eSeeDPV's

Additional Help


How do I access Internet Native Banner (INB)?

Users may access INB from the mySLU Tools tab, using Internet Explorer. Click on the following link and add it to your favorites list:

At the mySLU login page, enter your SLU Net ID and password. At the mySLU home page, click on the Tools tab. Then click on the Internet Native Banner icon.

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How do I access Banner Self-Service Banner (BSS)?

Users may access Banner Self-Service (BSS) from the mySLU Tools tab. Click on the following link and add it to your favorites list: At the mySLU login page, enter your SLU Net ID and password. At the mySLU home page, click on the Tools ba. Then click on theBanner Self-Service icon.

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How do I move easily between INB and BSS?

Users may open a separate Internet Explorer browser window for INB and SSB, and toggle between the two as necessary.

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How do I retrieve a list of the fund numbers that I may access in Banner Finance?

Users who have access to Cognos may request BUSFM013 Banner Fund Listing, located in the Fiscal Management folder. The report lists the fund number, title, principal investigator, financial manager, designees, and executive/division/department codes.

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How do I find a complete list of University account codes?

Users may view a complete list of revenue and expenditure account codes as follows:

Cognos: Users who have access to Cognos Finance may go to Reports > Business Managers > Finance > Fiscal Management and run BUSFM120 Banner Account Code Hierarchy - Operating Ledger for a list of all revenue and expenditure account codes in Excel or format.

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Which columns should I include in my Operating Ledger Query in BSS?

Business and Finance recommends that users select the following columns when performing an Operating Ledger query: Accounted Budget, Year to Date, Commitments, and Available Balance.

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Which Fiscal Period do I select for my Operating Ledger Query?

The fiscal period represents the fiscal month period. For example, Fiscal Period "01" corresponds to July, "02" to August, and so on. Fiscal Period 13 is not used. Fiscal period 14 represents June Final. Business and Finance recommends that users select Fiscal Period 14 throughout the fiscal year to view year-to-date transactions.

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How does Banner define an encumbrance?

Encumbrances are funds committed for future payment including salaries, purchase orders, and eSeeIDO's.

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How do I find General Expense available in a General Unrestricted fund in INB and BSS?

Users may view summary fund information (Adjusted Budget, YTD, Commitments, Available Balance) by revenue and expense categories at INB form FGIBSUM. The Chart of Accounts is "1", Fiscal Year "14", enter Organization and Fund, and then perform a Next Block function. Click the Rollback icon on the tool bar to perform a new query.

In BSS, go to the Operating Ledger Query Budget Status by Organizational Hierarchy. Verify that the Include Revenue Accounts box is not checked. At Query Results, click on the Organization Code. See Account Type 70, Expenditures and Deductions.

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How do I find the balance available in my Sponsored Program fund?

At the Finance menu in BSS, click Operating Ledger Query. At Create a New Query Type, click Create Query. Select the columns to be displayed in the query. Click Continue. Select the Fiscal Year, Fiscal Period, Chart of Accounts (1), and enter the Fund and Grant Fund. Verify that the Include Revenue Accounts box is not checked. Click Submit Query. The Report Total Available Balance column displays the available balance for the grant fund.

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How do I look up the current fund balance in my Designated, Restricted, Construction, or Agency fund?

At the Finance menu is BSS, click Fund Balance Query. Enter the six-digit fund number at the Fund field, and click Display Fund Balance. The current fund balance displays in the last row of the Actual & Commitments column.

 

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What is the purpose of INB screen FOIDOCH Document History?

FOIDOCH allows users to enter a document number (Purchase Order or eSeeDPV "DP") and see related document numbers. Please note that users may not "drill down" on this form, but must instead access BSS to see document details.

Enter " PO" at the Doc Type field and the eight-character purchase order number at the Doc Code field to see if there is activity associated with a specific purchase order. Again, the user must access BSS to see document details.

To find a check number associated with an eSeeDPV, enter "INV" at Document Type and the eSeeDPV (DP#####) number at Document Code. Perform a NEXT BLOCK function. The check number, if a check has been issued, will display in the Check field. Again, the user must access BSS to see document details including the check date.

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What is the purpose of the INB Organizational Encumbrance List FGIOENC form?

This INB form displays a list of encumbrance balances by fund or organization. This form is helpful for users who monitor Sponsored Programs funds and are working on close out reports, as it displays a quick list of current open commitments.

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How do I see if a check was issued from a Purchase Order or eSeeDPV?

Users may access the Document History FOIDOCH form in INB to verify that a check has been issued.
  • To find a check number associated with an eSeeDPV, enter "INV" at Doc Type and the eSeeDPV (DP#####) number at Document Code.  Perform a NEXT BLOCK function. The check number, if a check has been issued, will display in the Check field.
  • To find a check number associated with a purchase order, users may enter "PO" at the Document Type field and the eight-character purchase order number at the Document Code field, perform a NEXT BLOCK function, and see the Check field.
  • Alternately, from the Finance menu in BSS, click View Document. Select Purchase Order or Invoice, as appropriate, from the "Choose type" drop down. To find a check number associated with an eSeeDPV, choose "Invoice" from the Choose type drop down. Enter the eSeeDPV number at Document Number. Click View Document. The check number, if a check has been issued, will display at bottom of the screen under the heading Related Documents. To find a check number associated with a purchase order, choose "Purchase Order" from the Choose type drop down. Enter the eight-character purchase order number at Document Number. Click View Document. The check number, if a check has been issued, will display at bottom of the screen under the heading Related Documents.

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What is the purpose of View Document option in BSS?

View Document allows the user to view detailed financial information (including FOAPAL) for documents such as purchase orders and invoices; and to view the approval status and history for eSeeDPV's.

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What is the purpose of the Auto Hint Line in INB?

The auto hint line, which is located in the lower left corner of the Banner screen, displays helpful processing and error messages.

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How do I find the available balance in a blanket purchase order in INB or BSS?

In INB, go to the Detail Encumbrance Activity FGIENCD form. Enter the eight-character purchase order number at Encumbrance and perform a Next Block function. The screen displays the vendor name, purchase order status (open or closed), FOAPAL information, and all transaction activity associated with the encumbrance.

Alternately, from the Finance menu in BSS click Encumbrance Query. Enter the appropriate parameters for your query. Select the Fiscal Year, Fiscal Period, Chart of Accounts (1), Fund, and Organization. You may also enter an account code to narrow your search. Click Submit Query. The Query Results box displays encumbrances by account with underlined links providing access to the encumbrance document detail. The columns include original encumbrance amount, encumbrance adjustments (e.g., POCA's), Year to Date actual (posted invoices), and Current Commitments. The current commitment amount indicates the remaining balance.

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How do I know if a payment was made via paper check, direct deposit, ePayables or by Wire Transfer (Foreign Payments)?

Direct deposit payments are indicated by an eight-character check number beginning with an exclamation point "!". Paper check payments have an eight-character check number beginning with the letter "A".  ePayable payments are indicated by a eight-character check number beginning with a tilde "~".  Wire transfer (Foreign Payments) are indicated by an eight-character check number beginning with a caret "^".

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How do I forward a Generic IDO to the appropriate service provider?

Enter the SLUNet ID at the "Email this request to field" of the person who will Complete the IDO (i.e., enter the credit fund/account code). You must enter the SLUNet ID of a Banner Finance user.

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How do I know which account code to use for the debit/credit on a Generic IDO?

Generic IDO's are generally processed to record nonmandatory transfers between Designated funds (i.e., debit 887012 and credit 886012) or inter-departmental professional services (i.e., debit 771070 and credit 920000). If your transaction does not fall under one of the standard service types (see the Service Type drop down on the eSeeIDO Request Entry screen) or the generic examples listed above, please contact your Commitment Office.

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Who do I contact for additional help?

Question Resource Phone Number/E-Mail
I forgot my password for accessing mySLU? ITS Help Desk 977-4000
What is this charge on my fund? Controller's Office 977-2394 or lisa.zoia@slu.edu
Why is this eSeeDPV still in approvals? BSS View Document, Approval History Contact person(s) listed under Approvals Required