Saint Louis University

Report BUSFM001: Statement of Account (Fund Summary) Description

Purpose:The Fund Summary provides a financial summary of the fund including budget, encumbrance and actual revenue and expenditure information for the current month and fiscal year.

Statement of Account (Fund Summary) Sample

Description of Significant Components

Report Month: The month for which information on the report is provided.

Fund Administrator Name: The name of the individual who is responsible for the fund and authorized to approve expenditures against the fund. The Principal Investigator is always the responsible party on research grant and contract funds.

Fund Number/Title: The number and name of the fund for which information is provided.

Executive Code: The code which identifies the President, Provost, or Vice-President who is responsible for the fund.

School/Division Code: The code which identifies the school or division to which the fund is assigned.

Department Code: The code which identifies the department to which the fund is assigned.

Account Code/Description: The code identifies the specific type of revenue source or expenditure within a fund.

Summary totals are provided for the following categories of expenses:

Beginning Fund Balance
 Fund Balance as of July 1 of the Current Fiscal Year
Revenues and Additions:
 RevenuesAccount Codes 5xxxxx
Expenditures and Deductions:
 Personnel ServicesAccount Codes 6xxxxx
 General ExpensesAccount Codes 7xxxxx - 78xxxx
 Capital ExpensesAccount Codes 799xxx
 TransfersAccount Codes 8xxxxx
 RecoveriesAccount Codes 9xxxxx
 Total ExpensesAccount Codes 6xxxxx-9xxxxx
Net ExpensesRevenues less Total Expenses
Ending Fund BalanceBeginning Fund Balance plus Net Expenses

Revised Budget: The revised budget for the fiscal year (original budget plus or minus temporary and permanent budget revisions).

Current Month Actual: Actual revenue and expenditure totals for the current month.

Fiscal Year Actual: Actual revenue and expenditure totals for the fiscal year.

Commitments: Commitment of budget funds resulting from a personnel position, purchase order, or requisition, etc.

YTD Actual & Commitments: Actual revenue and expenditure totals for the fiscal year plus encumbrances (i.e., current commitment of budget funds). This total represents budget funds which have been utilized year-to-date.

Budget Variance: Revised budget less year-to-date actual revenues/expenditures and encumbrances (i.e., available budget funds). Positive items represent favorable variances; negative items represent unfavorable variances.

Percent Used: The portion of budget funds which have been utilized year-to-date (i.e., year-to-date actual and encumbrances divided by revised budget).

© 1818 - 2015  SAINT LOUIS UNIVERSITY   |   Disclaimer   |  Mobile Site
St. Louis   |   Madrid