Saint Louis University

Bylaws of the Alumni Association

ARTICLE I: HEADQUARTERS

The principal office of the Saint Louis University College of Arts & Sciences Alumni Association shall be in the Dean's Office of the College of Arts & Sciences.


ARTICLE II: OFFICERS

Section 1: President -- The President shall be the chief executive officer of the Association, shall preside at all meetings of the Association and the Board of Directors, and shall be responsible for the proper conduct of the business of the Association.

Section 2: President-Elect -- The President-Elect shall be the assistant to the President. He or she shall act in the place and stead of the President upon the latter's absence, inability, or refusal to act and shall succeed to the Presidency upon the resignation, disqualification, or death of the President. The President-Elect shall succeed to the Presidency at the end of the President's regular term of office.

Section 3: Secretary -- The Secretary shall keep minutes of all meetings of the Association and Board of Directors and shall perform all other duties appropriate to that office and which may be assigned to him or her by the President or the Board of Directors.

Section 4: Treasurer -- The Treasurer shall be responsible for the funds of the Association. He or she shall report to the Board of Directors on the status of funds at each meeting and shall perform all other duties appropriate to that office and which may be assigned to him or her by the President or the Board of Directors.

Section 5: Other Officers -- The President may appoint other officers of the Board to oversee specific projects or carry out special duties as they may arise.


ARTICLE III: ELECTION TO THE BOARD OF DIRECTORS

Section 1: Not later than the first meeting of the Board of Directors in the second semester, the President shall appoint a nominating committee from its membership for the purpose of selecting a slate of candidates for membership on the Board of Directors. The nominating committee shall solicit nominees from the members of the Association. The nominating committee, with the approval of the Executive Committee, shall determine the number of Directors to be elected, provided that at least six (6) non-officer positions shall remain filled as the result of the election. The nominating committee shall then report to the Board of Directors at the last meeting of the Board in the second semester.

Section 2: Upon receipt of the report of the nominating committee, the Board of Directors shall vote on the nominees submitted at the last meeting of the second semester. Each nominee shall be elected by a simple majority of the voting Board members in attendance.

Section 3: The newly elected members of the Board of Directors shall take office on July 1st and shall serve for their elected term or until their successors are duly elected and qualified.

Section 4: Terms of office on the Board of Directors shall be staggered, so that each year one-third (1/3) of the members' terms of office shall expire and one-third (1/3) of the members shall be elected. Terms of office shall be for three years, except in the event of a vacancy on the Board.

Section 5: Vacancies that occur on the Board of Directors may be filled by appointment of the President. Such appointed members will serve until next July 1st when a replacement shall be elected by the Board to serve the unexpired term of the office vacated.


ARTICLE IV: ELECTION OF OFFICERS

Section 1: Not later than the first meeting of the Board of Directors in the second semester, the President shall appoint a nominating committee from its membership for the purpose of selecting a slate of candidates for the officers of the Association. The nominating committee shall solicit nominees from the current Board members. The nominating committee shall then report to the Board of Directors at the last meeting of the second semester.

Section 2: Upon receipt of the report of the nominating committee, the Board of Directors will vote on the nominees submitted at this meeting. Each officer shall be elected by a simple majority of the voting board members in attendance.

Each officer shall be elected to a two-year term of office subject to a phase-in period. At the first election, during the phase-in period, the President and Vice-President shall be elected to two-year terms; the Secretary and Treasurer shall be elected to one-year terms. At the next annual election, the Secretary and Treasurer shall be elected to two-year terms.

In subsequent annual elections, the President and Vice-President will be elected to two-year terms in one year, the Secretary and Treasurer to two-year terms in the next, thereby creating a system of alternating of board positions.

If the two-year term of an officer extends beyond that individual's current term on the Board of Directors, the election of that individual to an officer position shall extend that individual's term on the Board of Directors to the completion of the two-year officer term.


ARTICLE V: COMMITTEES

Section 1: Executive Committee -- The officers of the Association together with the immediate Past-President shall comprise the Executive Committee. The Dean of the College of Arts & Sciences and a representative from Institutional Advancement shall be ex-officio members of the Executive Committee. The Executive Committee shall act on behalf of the Board as necessary.

Section 2: Other Committees -- The President of the Association shall appoint committees as necessary to carry out the purposes and activities of the Association.


ARTICLE VI: PARLIAMENT AUTHORITY

The meetings of the Association shall be governed by Robert's Rules of Order Newly Revised in all matters not specifically covered by these Bylaws.


ARTICLE VII: AMENDMENTS

Section 1: These Bylaws may be amended at any meeting of the Board of Directors, provided that written notice of and content of any proposed amendments has been given in the notice of the meeting.

Section 2: These Bylaws may be amended by a majority vote of the members of the Board of Directors attending the meeting provided the requirements of Section 1 of this Article have been met.

Section 3: All former Bylaws or parts of Bylaws inconsistent herewith are hereby repealed.


July 1, 2000

 

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