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Bylaws of the Faculty Council
ARTICLE I: NAME
The representative body for faculty of the College of Arts & Sciences shall be called the Faculty Council of the College of Arts & Sciences.
ARTICLE II: PURPOSE
Section A: The Council shall serve as an advisory body to the Dean and as a means by which the views of the faculty of the College of Arts & Sciences may be determined and communicated to the administration of the College and the University. It shall serve as an agency through which the faculty may participate in the formulation of College policy.
Section B: The faculty of the College through this Council and its committees has responsibility for making recommendations on various issues. Examples may include undergraduate curricula; non-curricular academic issues; and budget and resource policies and procedures. Formal debate by the Council on one of these issues does not normally take place in the Council until the appropriate committee studies the issue and a committee proposal is brought to the Council.
Section C: Faculty Council recommendations, with the exception of amendments to these Bylaws, will have legislative effect after approval by the Dean and, when appropriate, the confirmation by the Provost. If the Dean is not in agreement with a recommendation of the Faculty Council, the Dean shall consult with the Executive Committee of the Faculty Council before making a final decision. Amendments to the Bylaws require ratification by the faculty of the College (as stated in Article X) before being sent to the Dean and Provost for their approval.
ARTICLE III: MEMBERSHIP
Section A: The regular voting members of the Faculty Council shall consist of the following: one elected regular full-time faculty member, who is not a chair, from each academic department; seven Chairs, three from the division of humanities and two each from the divisions of social sciences and natural sciences; three Program Directors; and three additional regular full-time faculty, who are elected at large to serve as President, Vice-President, and Secretary.
Ex officio nonvoting members shall be the Dean of the College of Arts and Sciences, the Associate and Assistant Deans, the Chair of the College Committee on Rank, Tenure, and Sabbaticals, and the college representatives to the Faculty Senate. In the last two cases, they will serve as ex officio members if they are not already elected members of the Council.
Section B: The Council shall have three Officers: a President, a Vice-President who is President-Elect, and a Secretary. The Officers shall be elected at-large by March 15 by a secret ballot coordinated by the Nominations Committee. All regular full-time faculty are eligible to vote for the Officers. The term for the Officers is one year, except that the President will serve two years, the first year as the Vice-President and the second as the President.
Section C: Departmental representatives on the Faculty Council shall be elected by their respective departmental faculties, and the term of office shall be two years. The representatives may not be Chairs, but all regular full-time faculty, including Chairs, of the College of Arts & Sciences are eligible to vote in their departmental election of representatives to the Faculty Council. The election in each department will be by secret ballot and will be completed by April 1 for terms that begin the following academic year. The term for departmental representatives elected for the first Council shall be one or two years as determined by lot. Departmental representatives may succeed themselves; however, they may serve no more than four consecutive years.
Section D: The representatives of the divisional Chairs and Program Directors will be elected by secret ballot in their regular monthly meetings. These elections must be completed by April 1 for terms that begin the following academic year. All Chairs in each division and all Directors are eligible to vote for their respective representatives. The term for representatives of the Chairs and Directors is two years; Chairs and Directors may not succeed themselves. The term for Chairs and Directors elected for the first Council shall be one or two years as determined by lot.
All terms begin at the beginning of the fall semester.
ARTICLE IV: DUTIES OF OFFICERS
Section A: The President of the Faculty Council presides at the meetings of the Council, chairs the Executive Committee of the Council, coordinates the work of the committees, and reports on the actions of the Council at meetings of the Faculty Assembly.
Section B: The Vice-President presides at meetings of the Faculty Council and Executive Committee in the absence of the President and serves as the liaison with the college representatives to the Faculty Senate.
Section C: The Secretary is responsible for taking minutes at meetings of the Faculty Council and the Executive Committee, distributing the agenda and minutes, receiving issues from the faculty to be brought before the Executive Committee, and chairing the Nominations Committee.
ARTICLE V: MEETINGS
Section A: The Faculty Council shall meet on a regular basis to handle the business of the Council. At a minimum, this will be at least two times each semester during the regular academic year.
Section B: Special meetings may be called when requested by two out of the three Officers of the Council, requested by the Dean, or called by a written petition to the President signed by one-third of the regular voting members of the Faculty Council.
Section C: All meetings of the Council are open. Non-voting observers are to be seated in a designated section of the meeting room. An observer may not take part in the discussions of the Council unless a voting member of the Council requests permission of the Chairperson for the observer to speak. Following the formal agenda, each meeting will provide for a limited period of questions from the Council members and guests.
Section D: It will be the expectation that college representatives on the Faculty Senate will regularly attend Council meetings as ex officio members. The Vice-President has the responsibility of serving as a liaison with the College's representatives to the Faculty Senate. Issues of concern to the College which are being discussed in the Senate should be brought to the Executive Committee to determine whether they deserve Council attention.
Section E: The agenda is determined by the Executive Committee as described below and should be made available to all faculty in the College at least one week prior to the meeting.
Section F: A quorum shall consist of a simple majority plus one of the regular voting members.
Section G: The President of the Faculty Council shall conduct its meetings. The President shall appoint a Parliamentarian. Meetings shall be conducted according to Robert's Rules of Order Newly Revised.
ARTICLE VI: COMMITTEES
Section A: Executive Committee -- The membership of the Executive Committee will be the President of the Faculty Council who shall chair the Executive Committee, the Dean who is an ex officio non-voting member, the Vice-President and Secretary of the Faculty Council, the Chairpersons of the standing committees, and the Chair of the Committee on Rank, Tenure, and Sabbaticals who is an ex officio non-voting member.
The Executive Committee will serve as the coordinating body for the Faculty Council and its committees. Any member of the university community wishing to address an issue to the Faculty Council shall communicate the issue to the Executive Committee through its Secretary. The Executive Committee will decide whether the issue should be referred to a Council committee for a recommendation, placed immediately on the Council agenda, or dealt with in some other manner. Any member of the university community may also send issues directly to the Chairs of Council committees.
The Executive Committee sets the agenda for Faculty Council meetings. A simple majority vote of the Executive Committee is sufficient to place an item on the agenda. Items may also be placed on the agenda by a majority vote of the Council.
Section B: Standing Committees -- The standing committees of the Faculty Council are committees on Curriculum, Core Curriculum, Academic Affairs, Finance, and Nominations. Each committee will have a chair who is a voting member of the Faculty Council. Each standing committee, except the Nominations Committee, has six additional faculty members, two from each of the three divisions. The Nominations Committee has three faculty members, one from each division. All regular full-time faculty are eligible for committee membership.
The committees on Curriculum, Core Curriculum, and Academic Affairs have one student member each appointed by the Academic Vice-President of the Student Government Association. The Dean or his or her representative is an ex officio non-voting member of all standing committees. Terms for faculty are two years. Terms for the faculty elected for the first committee under this new structure shall be one or two years as determined by lot. Terms for students are one year.
Standing committees shall meet at least two times each semester and shall report to the Faculty Council at least once a semester. Recommendations of the standing committees are brought to the Faculty Council in the form of a motion so that the proposal can be fully discussed and acted upon by the Council. All of the recommendations of Council committees must go to the Faculty Council for approval.
Curriculum Committee: The Curriculum Committee shall consider proposals for additions, alterations, or deletions in the academic courses, programs, and graduation requirements of the College, and shall be the primary vehicle within the College for curricula coordination and review.
Core Curriculum Committee: The charge of the Core Curriculum Committee is 1) to sustain and ensure an effective core curriculum that reflects the mission of Saint Louis University and supports a liberal arts education consistent with the Jesuit tradition of educating the whole person; 2) to provide a forum for continuing discussion, enrichment, and renewal of the core curriculum; 3) to weigh the suitability of courses being proposed for inclusion in the core curriculum; 4) to undertake periodic reviews of the courses comprising the core the better to monitor the efficacy of the core curriculum; and 5) to evaluate proposals seeking to modify the core curriculum.
Academic Affairs Committee: The Academic Affairs Committee shall consider proposals on all academic issues other than curriculum and the core curriculum. Possible examples are admission requirements, technology and the curriculum, faculty development, academic awards for faculty and students, the annual review policy and procedure, the academic honesty policy, and the attendance policy.
Finance Committee: The Finance Committee is responsible for making recommendations to the Faculty Council for budget policies, procedures, and practices, and for resources issues. While the Dean makes specific distributions of funds and resources, this committee proposes policies to be used in the distribution. Proposals are brought to the Faculty Council which in turn makes recommendations to the Dean.
Section C: Nominations Committee -- The Nominations Committee shall consist of three faculty members, one from each division, and the Secretary of the Faculty Council who will also serve as Chairperson of the committee. Members of the Nominations Committee shall serve for terms of one year. The Nominations Committee shall make nominations and conduct elections for the Officers of the Faculty Council, standing committees of the Faculty Council, the College Committee on Rank, Tenure, and Sabbaticals, the representatives to the University Faculty Senate, the Arts & Sciences' representative to the University Committee on Academic Rank and Tenure, and for any other purpose authorized by the Faculty Council.
Section D: Rank, Tenure, and Sabbatical Committee -- The Faculty Council's Nominations Committee coordinates the election of the members of the College Committee on Rank, Tenure, and Sabbaticals, which is composed of six faculty members with the rank of professor, two from each of the divisions. Each spring, the existing Committee on Rank, Tenure, and Sabbaticals elects one of their current members to chair the new committee which will serve during the next academic year. The Chair of the Committee on Rank, Tenure, and Sabbaticals is an ex officio non-voting member of the Faculty Council and the Executive Committee. The Dean does not attend meetings of the Committee on Rank, Tenure, and Sabbaticals at which rank and tenure cases are evaluated. The Dean, however, may attend the meetings of the committee during its review of sabbatical applications. The committee does not report to the Faculty Council on its recommendations relative to rank, tenure, and sabbaticals.
This committee is charged with the review of college and departmental policies and procedures relative to rank, tenure, and sabbaticals when such reviews are necessary. In matters relative to these policies and procedures, the committee makes recommendations to the Faculty Council.
Section E: Ad Hoc Committees -- The Faculty Council shall be empowered to create such ad hoc committees as it deems necessary.
ARTICLE VII: DIVISIONS
For the purpose of elections and distribution of representatives, the faculty of the College of Arts & Sciences shall be divided into three groups known as the Humanities, the Natural Sciences, and the Social Sciences. This division is made only for this purpose and does not pretend to provide a final determination on how departments or programs should be classified. The divisions are as follows:
- American Studies
- Fine and Performing Arts
- Modern and Classical Languages
- Natural Sciences
- Earth and Atmospheric Sciences
- Mathematics and Mathematical Computer Science
- Social Sciences
- Political Science
- Sociology and Criminal Justice
ARTICLE VIII: ELECTIONS
Elections shall be conducted by the Nominations Committee, which shall establish its own procedures subject to the following: (1) nominations should be solicited at-large; (2) ordinarily at least two faculty members shall be nominated for each position to be filled; (3) ballots for the elections for the Faculty Council should be distributed so that those eligible to vote receive them at least one week prior to the deadline for their return to the committee; and (4) the committee should insure that elections for the Faculty Council are completed by the end of April, and should follow the guidelines for electing members of committees found above. The results of all elections are determined by a simple majority of those voting.
If an elected Council Member, Officer, or committee member is unable to fulfill his or her responsibilities to the Council for all or part of a term, the Nominations Committee shall determine the process of replacement for that period subject to the approval of the Faculty Council.
Sequence of Elections
- President, Vice-President, Secretary
- All regular full-time faculty are eligible to serve and to vote.
- Officers are elected at-large by March 15.
- Departmental Representatives
- There is one representative per department.
- The Department Chair is ineligible to serve.
- Representatives are elected by secret ballot within departments by March 31.
- Chairs Representatives
- There are seven representatives, with three from humanities and two from each of the divisions of social sciences and natural sciences.
- Chairs elect their representatives by March 31.
- Program Representatives
- There are three representatives.
- Program Directors elect representatives by March 31.
- Committees: Curriculum, Core Curriculum, Academic Affairs, Finance
- Committees consist of six faculty members, two from each division.
- The Curriculum, Core Curriculum, and Academic Affairs Committees will have one student representative.
- Committee Chairs must be elected Council members.
- All regular full-time faculty are eligible to vote.
- Committee members are elected by April 30.
- Nominations Committee
- The committee consists of three faculty members, chaired by the Council Secretary.
- All regular full-time faculty members are eligible to vote.
ARTICLE IX: MINUTES
Official minutes shall be kept and copies distributed to all members of the Faculty Council, all other full-time ranked faculty in the College of Arts and Sciences, the University President, Provost, and such others as the Dean of the College of Arts & Sciences may from time to time designate. The minutes should include summaries of all committee reports.
ARTICLE X: AMENDMENTS
Section A: Proposed amendments to these procedures of the Faculty Council of the College of Arts & Sciences should be submitted to the Executive Committee in writing and in the exact form for consideration at least 30 days prior to the next regularly scheduled meeting of the Faculty Council, at which time all proposed amendments received since the previous meeting are to be considered. A statement of the proposed amendment(s) will be mailed to members of the Faculty Council at least two weeks before the next regularly scheduled meeting. If a proposed amendment is to be considered at a special meeting, the statement of the proposed amendment must be distributed at least two weeks prior to such a meeting. If the amendment receives the approval of the Faculty Council it will be sent to the faculty for ratification.
Section B: Amendments will be ratified by a simple majority vote of all full-time ranked faculty of the College of Arts & Sciences who cast votes. Voting will be by secret ballot coordinated through the Office of the Dean. Such amendments become effective as of the following academic year.
July 1, 2000