Saint Louis University

College of Arts & Sciences Travel Policies and Procedures for University Guests

1. Notify the College of your department chair's or program director's approval by submitting the SLU Arts & Sciences Travel Form.

2. All requests for policy exceptions must be submitted on the Travel & Expense Policy Exception Request form. Policy exceptions include, but are not limited to:

  • Not booking arrangements through TravelPlex, including flight, car rental, or hotel (excluding conference hotel bookings)
  • Booking conference hotel at a higher rate than lowest published
  • Not requesting pre-approval for travel
  • Submitting expenses more than 60 days from date incurred

Do not include policy exception requests on the Travel Form.

3. All guest travel requires a trip number.

4. Guests who make their own travel arrangements are reimbursed 100% and processed on an eSeePay Online DPV. Guests receiving reimbursement for travel must submit a Master Vendor Form. W9's are not required for reimbursements, unless clarification is needed during vendor set up.

5. If there are no expenses other than airfare, contact univtravel@slu.edu to close the trip after travel is completed.

Detailed University policies and procedures are available at on the Business & Finance website

Travel Policy Guidelines Grid

Travel Procedure Flowchart - Guests

 

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