The Basic Need-to-Know Info
Should you be new to the accommodation process or should you need a quick refresher, the following information has been compiled to support you in your efforts with the students needing accommodations. This information addresses many of the initial questions faculty have about the process.
- The university policy is that a student with a disability must be approved for academic accommodations by Disability Services prior to receiving accommodations for a particular course. Students not approved for accommodations through Disability Services should not be given traditional academic accommodations normally provided only to students with documented disabilities.
- Students are clearly informed that they are responsible for contacting you about the need for accommodations in your course after receiving approval from Disability Services. Based on your course format, the student may not need accommodations for your course or the student may only need one or two accommodations from their approved list. You are not responsible for arranging accommodations until a student contacts you and specifically requests the accommodation. You are welcome to contact students and encourage them to speak with you should they need support, but it is not necessary. Disability Services recommends that you wait for the student to approach you. If the student does not approach you in a timely manner, then you need not provide any accommodations. You are only responsible for providing/arranging accommodations after the student initiates contact with you.
- For most accommodations, students are encouraged to contact you at least one week prior to the need for the accommodation. The one exception to the one-week rule is the attendance accommodation. For this accommodation, students must speak with you within the first two weeks of the semester if they want to have the accommodation considered for your course for this semester. More information on this accommodation can be found elsewhere within the Disability Services web site.
- For students who request extended time testing but without separate room testing, students may test within the classroom, within a separate area near the classroom or your office, or within the Disability Services testing areas, which are housed within Beracha Hall and within the School of Nursing. Testing outside of the classroom, though not necessarily an approved or requested accommodation, may still be necessary for logistical purposes. Please work out a reasonable arrangement with the student. If it is determined that a student should test within the Frost Campus Testing Center in Beracha Hall or the School of Nursing testing center, then the student must complete an Out-of-Class Testing form with you. Once completed, the student must submit the form to the Testing Center no later than five (5) business days prior to the scheduled exam. More thorough details on the Testing Center process is available within the Disability Services web site.
- If you oversee a course with a lab component, the testing accommodation does not necessarily carry over to lab exams and activities. Each situation needs to be evaluated on a case-by-case basis. If applicable to your situation, please call Disability Services at 314-977-3484 or at firstname.lastname@example.org should you want guidance as to how to best accommodate lab situations.
- The accommodation listed as "test outside of the classroom" indicates that the student has been approved upon request to take the same course tests as all other students either in a different classroom, some other space nearby, at the Frost CampusTesting Center in Beracha Hall or the Testing Center in the Medical Center Student Success Center (114 School of Nursing). Having a student take an exam with other students also testing in the same alternate room is acceptable. Unless the room is equipped with cubicles, it is recommended that no more than six to eight students test in the same room simultaneously. Otherwise, the purpose of the accommodation is lost.
- The "take test alone" accommodation specifies that the student is approved to test in a room alone without the presence of other students. This accommodation is rarely approved. When done, it is usually for a student who has strong auditory processing skills and wants to talk aloud through each test question. The Frost CampusTesting Center includes space for students to take tests on a computer. The computers have access only to Microsoft Word, so no information can be obtained from the Internet. Students approved for this accommodation will have it on their accommodation list.
- If a student on your list has been approved for a volunteer note-taker, you may be asked by the student to assist in making this arrangement. Please contact Disability Services if unsure as to how this process works.
- If a student on your list has been approved for the "attendance accommodation," you may be asked to consider an adjustment to the attendance policy (if applicable) as a way of accommodating the student. If you need information on this accommodation after looking at your student accommodation list, please email email@example.com.
- All students have signed a consent form allowing Disability Services to speak with professors should the need arise.
- Successfully arranging accommodations requires our combined efforts. Disability Services' role in the accommodation process is to ensure that the student has an accessible learning experience. Meeting this goal requires close collaboration with course instructors. Should you have questions about any aspect of the accommodation process or about specific accommodations not referenced in this email, please contact 314-977-3484 or at firstname.lastname@example.org. Thank you for taking the time to read through this information.