Saint Louis University

External Group Reservations

How to Reserve Space for an Event on Campus

Call Events at 314-977-6338 or e-mail Events at for reservation requests, space availability and all other event related inquiries.  An Events representative will work with you to review your request and initiate the booking process. Your event will be considered tentative until all proper documents and requirements have been completed and received.  

These University services require the following advance notice:

Grounds and Facilities - All requests due 10 business days prior to event date (includes requests for outdoor space reservations, tents, banner hanging, electric power, outdoor furniture, disabling irrigation)
Public Safety - All requests due 10 business days prior to event date (includes requests for crowd control, building access, gallery security, events with alcohol)
Room Set-ups - Final schematics due 10 business days prior to event date (changes will not be accepted after this deadline)
Audiovisual Equipment - All requests due 10 business days prior to event date

These University services require additional charges:

Grounds and Facilities - Additional charges apply, Events to determine cost based on specific event requests
Public Safety - $27/hour/officer, Events to determine appropriate security needs 
Parking - Events to determine parking location  

Event Size Number of Attendees Rate
X-Large Events 751+ $750.00
Large Events 551-750 $600.00
Medium Events 351-550 $475.00
Small Events 151-350 $250.00
Mini Events 0-150 $100.00

Find a list of audiovisual prices online.

Building Guidelines

The following venues have specific guidelines. Please click on each individual space as guidelines and requirements do vary.  (All guidelines are PDF format.)

Allied Health Multipurpose Room guidelines
Boileau Hall guidelines
Busch Student Center guidelines
Center for Global Citizenship guidelines
Il Monastero guidelines
Sinquefield State Room guidelines
Outdoor guidelines

Do not send out invitations, make fliers or programs, place rental orders or confirm catering until you have received final confirmation from Events that your event is approved.

Events reserves the right to cancel the reservation at any time if it conflicts in any way with the general policy of the University regarding special events. Events also reserves the right to change reservations to other spaces with the understanding that, if possible, comparable facilities will be provided when the change is necessary.

Client agrees to be responsible for any damages to University facilities and/or property or injury to other persons caused by persons using University facilities.

Give us a call at 314-977-MEET (6338) or send us an e-mail at to begin planning your next event.

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