Additional Compensation for Faculty
SAINT LOUIS UNIVERSITY
ADDITIONAL COMPENSATION FOR FACULTY
The University recognizes situations may arise that do not fit standard compensation policy guidelines.
This policy statement, applicable to non-faculty employees only, is intended to describe such extraordinary situations and to provide guidelines for requesting additional employee compensation in these circumstances.
All faculty except those with a primary assignment at the Saint Louis University Madrid Campus.
Generally speaking, the University's faculty are exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act. Each academic unit maintains full-time equivalency and faculty workloads for teaching, research, service, and clinical duties.
The department chair or faculty member's primary department is responsible for assigning all work to the faculty member including courses and assignments in other academic units. The department chair of the faculty member's primary department must approve any requests for a faculty member to perform services in another academic unit. Additionally, the chair of the faculty member's primary department must obtain approval from the appropriate academic vice president. The academic vice president will approve such requests if the faculty member on a nine or twelve month appointment is clearly meeting all of the established full-time equivalency and productivity standards for his or her current appointment.
A dean, chair, director or the appropriate academic administrator should consult with the appropriate academic vice president and the vice president for human resources regarding requests for additional compensation before making a written request.
The Additive Pay Form may be used to process payments for authorized work only in the following circumstances:
The appropriate Employee Personnel Action Form (EPAF) may be used to authorize special assignments and payment for services in the following circumstances:
Additional pay requests must be approved in writing by the chair, dean, appropriate academic vice president, and vice president for human resources. Additionally, the university's office of financial planning and budget (budget office) or the health sciences center finance office must confirm funding availability for additional pay requests for the frost campus or health sciences center divisions respectively. Human resources will review each request to ensure compliance. Any request involving additional compensation for a faculty member working on a government sponsored grant or subcontract must also be reviewed and approved by the director of sponsored programs, vice president for research, and director of compliance.
Additive pay requests must be submitted to human resources for review, approval, and processing using the form attached to this policy. The department must attach the Additive Pay Form along with supporting documentation that is legibly signed by the authorized University personnel to confirm proper authorization and substantiate the specific category/earnings code and amount for any request. EPAF's will be processed through the channels indicated for the type of EPAF and supporting comments must be included with authorized backup documentation retained in the appropriate department.
Additive Pay for Faculty on Sponsored Programs Policy
This policy was approved by the President and the executive staff of Saint Louis University.