Saint Louis University

Google Docs is the fast, easy, and efficient way to collaborate with others at SLU (faculty, staff and students) and worldwide. With Google Docs, you can import existing or create new documents, spreadsheets, and presentations quickly and easily. Once the documents are imported or created, you can access and edit the documents from any Web browser - your documents are stored securely online.

With Google Docs, you can invite people to view your documents and make changes together - in real time.

Please note: Google Docs and Google Sites are not HIPAA or FERPA compliant.

For more information about all that Google Docs has to offer, please click here, or visit the Google Docs support site at docs.google.com/support/.

FAQ for Google Docs at SLU

  1. How do you share a Google Doc with other people at SLU?
  2. How safe are the Docs?
  3. What do I do if I lose a document that Google is storing?
  4. Why do I get an error message when I invite people to view a Google Doc?
  1.  How do you share a Google Doc with other people at SLU?

    Choose a document to share from your Docs list. Select the Share tab (circled below) to invite collaborators and/or viewers.



    Clicking the Share tab will display the Add collaborators or viewers pop-up window, shown here:



    Enter the e-mail addresses of the individuals you would like to share the document with and designate whether they will be added as Collaborators (able to make changes) or as Viewers (able to view). You can modify the text in the e-mail that will be sent. Click Send invitations to notify the individuals that the Doc has been shared, or click Skip sending invitations to simply have the document appear in an individual's Doc listings (without an e-mail notification).

    You also can share Docs from the individual document screens. In the upper right corner, click the Share button, shown here:



    Select the Share with others option (on spreadsheets, this option is the Invite People option) and enter the e-mail addresses of collaborators and/or viewers.

    Note: If you select the option to Share with slu.edu, everyone at SLU can view the Doc - but individuals must be logged in to their SLU Google Apps account to do so.

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  2. How safe are the Docs?

    By default in SLU Google Apps, your content is private. However, if you'd like to share your documents or spreadsheets with others, you can share Docs by following the steps detailed in question 1.

    All Docs will remain private unless you publish them to the Web or invite collaborators and/or viewers. Once you're logged in, you can grant access to those you would like to have access. However, until then, your documents and spreadsheets are private.

    Documents marked to be published outside your organization (i.e. - public to the world) and that are linked to from a public Web site will be crawled and indexed.  This means the Docs can appear in search results on Google.com or other search engines.

    Please note: Google Docs and Google Sites are not HIPAA or FERPA compliant.

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  3. What do I do if I lose a document that Google is storing?

    Don't panic! Check your Google Docs trash can, circled in the image below.



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  4.  Why do I get an error message when I invite people to view a Google Doc?

    To invite multiple people to your Doc, be sure to separate the individual e-mail addresses by commas (not spaces or semi colons). Also, verify that you input valid e-mail addresses.

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