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Staff Job Composite

Secretary, Administrative

JOB DESCRIPTION

Job Summary: Under general supervision, performs administrative duties which include maintaining department accounts, compiling information and analyzing data, and preparing reports; coordinates activities of a department project or program; coordinates department computing and software resources, including web activities; prepares and processes correspondence, agendas, general papers, manuscripts, and/or publication materials; prepares purchasing and timekeeping information.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following:

  1. Prepares and processes confidential correspondence, reports, agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.; processes exams, forms, schedules, contracts, grants, and general correspondence; prepares and edits papers, reports, agendas, and/or manuscripts for publication.
  2. Maintains departmental databases, budgets, cash controls, and accounting and purchasing records; coordinates billing to departments; maintains accounts receivable database system; processes and maintains payroll and personnel records for staff and students; researches, gathers, and analyzes data.
  3. Regularly coordinates the activities of a department project or program; coordinates department events; coordinates department computing and software resources, which may include a web page.
  4. Arranges conferences and meetings; prepares and assembles materials; makes, confirms, and processes travel arrangements and expense reports; schedules appointments and arranges meetings; screens phone calls; maintains schedules and calendars; monitors inventory.
  5. May supervise clerical/student staff; performs other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

  • Knowledge of office practices and procedures
  • Knowledge of computing hardware and software resources, including web activity
  • Interpersonal/human relations skills
  • Verbal and written communication skills
  • Program coordination skills
  • Organizational/planning skills
  • Accounting and bookkeeping skills
  • Ability to compose and edit correspondence
  • Ability to prepare reports and publications
  • Ability to manage multiple tasks simultaneously
  • Ability to type and operate personal computer, various software programs, and modern office equipment
  • Ability to maintain confidentiality

MINIMUM QUALIFICATIONS
Education and experience equivalent to:

High school diploma or equivalent; supplemented with related coursework, and one (1) year of related work experience.

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