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Staff Job Composite

Purchasing Coordinator

JOB DESCRIPTION

Job Summary: Under general supervision, reviews, approves, or holds for disposition, purchase requests received from departments; identifies, analyzes, and resolves purchasing issues within University departments; responsible for identifying cost saving opportunities, processing improvements, and negotiating contractual agreements.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following:

  1. Prepares, analyzes, and negotiates Requests for Proposals (RFP) with local suppliers for efficient delivery of products and services; tracks and develops reports to identify progress of cost saving initiatives and process efficiencies for the University.
  2. Reviews and processes purchase requisitions, purchase order adjustments, and check-enclosed requisitions for University purchases; develops and assists with implementation of processes for efficiency improvements; provides customer service and departmental support.
  3. Analyzes, identifies, and communicates information regarding purchase orders utilizing out-of-network vendors; identifies, researches, and resolves problems relating to purchasing issues.
  4. Develops departmental communications; maintains and updates departmental website, files, and databases; contributes to and supports departmental initiatives.
  5. Verifies and inputs vendor data into system; develops reports to track vendors and category spending for the University.
  6. Performs other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

  • Knowledge of product and service purchasing policies and practices
  • Interpersonal/human relations skills
  • Verbal and written communication skills
  • Report preparation skills
  • Analytical skills
  • Ability to interact with vendors and provide assistance to various University departments
  • Ability to operate personal computer with various software programs
  • Ability to attend to details

MINIMUM QUALIFICATIONS
Education and experience equivalent to:

Associate's degree; supplemented with three (3) years of related experience.

1757

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