Staff Job Composite

Purchasing Coordinator

Job Summary: Under general supervision, reviews, approves, or holds for disposition, purchase requests received from departments; identifies, analyzes, and resolves purchasing issues within University departments; responsible for identifying cost saving opportunities, processing improvements, and negotiating contractual agreements.

1. Prepares, analyzes, and negotiates Requests for Proposals (RFP) with local suppliers for efficient delivery of products and services; tracks and develops reports to identify progress of cost saving initiatives and process efficiencies for the University.
2. Reviews and processes purchase requisitions, purchase order adjustments, and check-enclosed requisitions for University purchases; develops and assists with implementation of processes for efficiency improvements; provides customer service and departmental support.
3. Analyzes, identifies, and communicates information regarding purchase orders utilizing out-of-network vendors; identifies, researches, and resolves problems relating to purchasing issues.
4. Develops departmental communications; maintains and updates departmental website, files, and databases; contributes to and supports departmental initiatives.
5. Verifies and inputs vendor data into system; develops reports to track vendors and category spending for the University.
6. Performs other duties as assigned.

• Knowledge of product and service purchasing policies and practices
• Interpersonal/human relations skills
• Verbal and written communication skills
• Report preparation skills
• Analytical skills
• Ability to interact with vendors and provide assistance to various University departments
• Ability to operate personal computer with various software programs
• Ability to attend to details

Associate's degree; supplemented with three (3) years of related experience.

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