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Staff Job Composite

Office Assistant

JOB DESCRIPTION

Job Summary: Under general supervision, provides general office assistance; prepares correspondence; greets visitors and provides information; processes forms and requisitions; maintains database information; organizes and files information; serves as liaison with service personnel; may oversee student staff.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following:

  1. Provides clerical, secretarial, billing, and general office support for staff; types various correspondence and reports from rough draft and compiled data; researches and gathers materials; assembles reports; maintains and retrieves database information; completes forms and requisitions; maintains lists.
  2. Coordinates appointments; arranges meetings; assists with special events; provides information, including policies and procedures; may supervise, oversee activities, and/or prepare schedules for student staff.
  3. Greets visitors; responds to inquiries; operates single or multi-line phones, transfers calls, and relays messages; sorts and distributes mail; photocopies, collates, and distributes various materials; faxes documents.
  4. Schedules equipment usage, ensuring office and lab equipment is in working order; serves as liaison with service personnel; organizes, updates, and files documentation; orders materials and supplies; may maintain petty cash funds.
  5. Performs other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

  • Knowledge of a variety of office procedures and equipment usage
  • Written and verbal communication skills
  • Interpersonal/human relations skills
  • Ability to oversee student activities and schedule assignments
  • Ability to type and operate personal computer with various software programs
  • Ability to perform basic numerical calculations
  • Ability to maintain records and filing systems
  • Ability to maintain confidentiality
  • Willingness to greet visitors in a courteous manner

MINIMUM QUALIFICATIONS
Education and experience equivalent to:

High school diploma; supplemented with three (3) months of related work experience.

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