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Staff Job Composite

Education Coordinator (Internal Medicine - Administration)

JOB DESCRIPTION

Job Summary: Under general direction, manages three accredited residency programs for 85 residents; assists with transmitting residency decisions; travels to residency fairs locally and surrounding areas; administers surveys and analyzes data; tracks accreditation issues and coordinates accreditation visits with Accreditation Council for Graduate Medical Education; administers and supervises department conference schedule.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following:

  1. Assists with screening applications for residency positions; creates and maintains application databases and files; communicates with applicants by mail and telephone; organizes interview day including lodging, luncheon, interviews, etc for applicant candidates; travels to residency fairs locally and surrounding areas to attract medical students to the residency program.
  2. Supervises staff; responsible for archiving records; prepares certificates of completion for graduating residents.
  3. Solicits input from program director, faculty and chairman; annually prepares and enters Rank Order Lists (Match Lists) for each of three residency programs.
  4. Responds to relevant national organizations by collecting, assembling and analyzing data for surveys; designs and administers surveys relating to post-match issues.
  5. Oversees the accreditation status of department residency programs; completes program information forms for Residency Review Committee; tracks accreditation issues and coordinates accreditation visits with Accreditation Council for Graduate Medical Education (ACGME).
  6. Assists with residency training verifications of past and present residents; assists residents with applications for licensure and appropriate visas through close interaction with Offices of Graduate Medical Education and Office of International Affairs; prepares residency contract documents; tracks all requests and existing contracts; follows up on delinquent contracts with the Graduate Medical Education Office.
  7. Administers and supervises department conference schedule including inviting speakers; publishes residency schedules; coordinates senior resident conferences; attends monthly meetings; prepares a summary and distributes it to the residents.
  8. Administers and supervises housestaff examinations and feed-back sessions; arranges pair-up between interns and attendings; prepares and publishes Housestaff Manual.
  9. Responsible for all actions required to bring new residents into the program; organizes resident orientation; tracks financial issues related to residency including payroll, management of budgeted expenses, reimbursement of residents for cost of required courses, books or travel; assists and serves as a counselor to new and current residents for personal and work-related problems.
  10. Performs other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

  • Knowledge of recruitment/admission policies and procedures
  • Interpersonal/human relations skills
  • Supervisory skills
  • Verbal and written communication skills
  • Analytical skills
  • Ability to maintain records and files
  • Ability to maintain confidentiality

MINIMUM QUALIFICATIONS
Education and experience equivalent to:

Bachelors degree; supplemented with three (3) years experience, which includes supervisory responsibility, preferably in a residency program.

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