- Web and Digital
- Using the CMS
- CMS Account Request Form
- CMS Help Request Form
- CMS Tutorials
- Log in to the CMS
- Learn About the Interface
- Create a New Page
- Edit a Page
- Pasting Text into the Body Copy Field
- Edit the HTML Code of the Body Text
- Check Spelling
- Upload an Image
- How to Edit Images
- Insert an Image in the Body Copy Field
- How to Add Padding Around an Image
- Upload a Document File
- Create a Link to a Document File
- Create a Link to a Web Page or E-mail Address
- Remove a Link in the Body Copy Field
- Publish, Hide or Delete Pages
- HTML Tables examples & links
- CMS Banner Request Form
- Web Development Best Practices
- Contact Web Services
Edit a Page
You can add or edit content on any page that you have access to and that you've checked out. To check out a page, select that page in the Site Tree, then click the Check Out button in the main toolbar (or right-click on the page name in the Site Tree and choose Check Out).
Once the page is checked out, you can change the following fields in the Edit Form:
NOTE: The exact fields depend on the schema/page type of the page. Not all pages will display all of these fields in this order, and certain schemas/page types offer other field options that may be edited.
This field is mostly informational, although you may use it to change the Page Name (the one that appears in the Site Tree). Otherwise, this field gives information about the page: the name of the page, what type of page it is (schema/page type), ID (also known as the xID), to whom it is assigned, and, if the page is in workflow, what group is responsible for the page and its work state.
Header Category - Required
Choose from a drop-down menu your college, school or administrative division.
Profile Category (a.k.a. Web Banners)
Here, you can choose which Web banners will appear on the page. The banners are categorized according to department, and you'll be able to choose one of the categories from a drop-down menu. This is not a required field, and the default setting is not to display banners; you must choose a category so that the banners appear.
Title - Required
The title will appear both above the body copy and in the title bar on the published page. You can change the wording, but the formatting is dictated by a stylesheet.
Abstract - Required
The abstract gives a brief description of what's on the page. This doesn't show up on the published page, but will be used as its meta description, which will display on search engine returns and can affect search engine optimization (SEO). Be concise; this description must be 256 characters or fewer.
This is where you'll add content to the body of the page. You may add text, links, images and more.
Auto Populated Fields
This field controls the left-hand (main) navigation on the published page. It should be pre-set correctly; you shouldn't need to alter it.
When you've finished making edits, you should check in the page: Select the page in the Site Tree, then click the Check In button
in the main toolbar (or right-click on the page name in the Site Tree and choose Check In). This alerts the system that you've finished making updates and that the new version of the page is okay to publish to the live server.
Tips about the Body Copy Field
Maximizing the Window
To maximize your view as you work, you can drag the bottom right corner of the field to enlarge the Body Copy field so that you can see more of the content without scrolling.
When you hit the Enter key while typing text, you will define that text as a separate block from whatever text you type next (i.e. a paragraph).
Because the stylesheet automatically creates appropriate space between separate text blocks (paragraphs), you don't have to hit Enter twice in a row (i.e. a double-return) to add space manually. Along the same lines, you should avoid double-spacing between sentences -- one space after a period/question mark/exclamation point is plenty.
Creating 'Soft' Returns
Occasionally you will want to keep text together as one block but manually break to a new line rather than letting the built-in word-wrapping determine the breaks (i.e. a "soft" return). This may be the case when you want to keep a phone number, date or other piece of information on one line, or when the first few words of a block need to stand out from the rest of the block, e.g. a phrase on one line followed by its definition starting on the next.
To create a "soft" return, hold down the Shift key while hitting Enter.
It's best to type text into the CMS instead of pasting it from another application or source. However, sometimes pasting is the easiest, fastest way to get text on the page. Whenever possible, you should paste text directly into the CMS from a simple text editor, such as NotePad; this eliminates a lot of the formatting that's normally attached to text in other applications (such as MS Word, e-mail programs, etc.). To paste text from other applications, follow the steps in the Paste Text into the Body Copy Field tutorial.
The Body Copy field has an editing toolbar above it that looks and functions much like the toolbar in MS Word. After you type or paste in text, you can use the buttons in the toolbar to change the appearance of the text (bold, centered, etc.) or add features (links, images, etc.) to your copy. Roll the mouse over a button to learn the purpose of that button. Most are self-explanatory, but if you need help, please contact the web team.
A few highlights:
If you accidentally do something that needs to be undone (e.g. underlining or double-spacing), this is the button for you. Simply click as many times as necessary to get back to where you want to be.
Click to redo what you've undone.
You can create a numbered list as easy as 1, 2, 3 by first selecting existing blocks then clicking this button, or by clicking the button then typing in the items in the list, hitting enter after each one.
Because bullets look cleaner than numbers, we recommend using bullets rather than numbers unless you really think people need to follow a set process or will refer to the items in the list by the number.
Create a bulleted list by first selecting existing blocks then clicking this button, or by clicking the button then typing in the items in the list, hitting enter after each one.
The stylesheet defines the look of your bullet.
And a few words of warning:
If you select one or more words with your cursor, you can click this button to open the Insert/edit link box. For complete instructions on how to use this feature, please read the Create a Link to a Web Page or E-mail Address in Body Copy Field tutorial.
This button italicizes text that you have highlighted before clicking it. Italicized text is harder to read onscreen than on paper, so Web designers typically discourage using italics. Avoid as much as possible.
This button underlines text that you have highlighted. Don't do it! Web users see underlined items as links -- and expect that they can click on anything underlined to get to related information. If you underline without linking, you risk confusing and frustrating the user.