Rules and Procedures of the Faculty Assembly of the School of Medicine
RULES AND PROCEDURES
OF THE FACULTY ASSEMBLY OF THE SCHOOL OF MEDICINE
Article I: NAME
The representative body for the faculty (as defined by the Faculty Manual) of the School of Medicine of Saint Louis University shall be called the Faculty Assembly of the School of Medicine (herein referred to as "the Faculty Assembly").
Article II: PURPOSE
The purpose of the Faculty Assembly is to enable the faculty to participate in the shared governance of the School of Medicine in an advisory capacity to the Dean as specified in the Faculty Manual. The goal of the Faculty Assembly is to strengthen the mission of the School of Medicine.
The Faculty Assembly shall carry out its obligations through a determination of the 'sense of the faculty' on issues regarding the policies of the School of Medicine and the communication thereof to the Dean and Executive Committee of the School of Medicine, and to the Faculty Senate, the Vice President of Academic Affairs, and the President of Saint Louis University, whenever appropriate.
Article III: MEMBERSHIP
All faculty members in the School of Medicine shall be voting members of the Faculty Assembly.
Article IV: MEETINGS
Section A. General Membership Meetings
The proceedings of the Faculty Assembly shall be conducted through open meetings, email and via a website. The Faculty Assembly may be convened by the Executive Committee of the Faculty Assembly: 1) as deemed necessary by a majority of the Executive Committee, 2) on request to the President of the Faculty Assembly by the Dean of the School of Medicine, or 3) on written petition signed by 15 members of the Faculty Assembly.
Section B. Agenda Items
Agenda items for discussion either on the website, via email or at meetings shall be determined by the Executive Committee and the Executive Committee shall consider all items brought to their attention by members of the Faculty Assembly at least two weeks prior to discussion.
Section C. Conduct of Meetings and Transactions
All official business of the Faculty Assembly will be transacted either at meetings of the Faculty Assembly Executive Committee or with the entire faculty of the School of Medicine by utilizing a secure electronic voting mechanism on the Faculty Assembly website. A quorum of the Faculty, defined as 7% of the Faculty at the beginning of the academic year, will be required to transact the official business of the Faculty Assembly.
The President of the Faculty Assembly shall preside over meetings of the Faculty Assembly and the Executive Committee. Meetings shall be conducted according to the latest version of the Robert's Rules of Order. A detailed agenda of the Faculty Assembly shall be provided to all members of the Faculty by posting on its website and via email for no less than two weeks prior to a vote. The Executive Committee shall meet with the Dean quarterly unless the frequency is changed by mutual agreement.
Article V. Executive Committee of the Faculty Assembly
The membership of the Executive Committee shall be the President of the Faculty Assembly (who shall chair the Executive Committee), the Secretary of the Faculty Assembly, and five additional Faculty elected by the membership of the Faculty Assembly. The Secretary shall be responsible for keeping the minutes of both the Faculty Assembly and the Executive Committee, and for conducting elections.
The Executive Committee of the Faculty Assembly shall advise and make recommendations to the Dean of the School of Medicine and other members of the Administration, as appropriate, with regard to the sense of the Faculty Assembly, as substantiated on the website, email documentation and/or the minutes of the meetings of the Faculty Assembly, on any and all matters pertaining to the academic life of the School of Medicine, including but not limited to education, research, and medical practice.
Article VI. Nominations and Elections
Candidates for the elected positions on the Executive Committee shall be nominated either by self-nomination or by nominations from the Faculty with the consent of the nominee. The Secretary of the Faculty Assembly will announce a request for nominees in the Spring semester. All candidates shall prepare a brief biography and statement as to why they are interested in running for this office. These elections will occur in late Spring to enable the new officers to assume their responsibilities on July 1. Election results should be reported to the Secretary of the Faculty Assembly by May 31. The elected members will be: at least two basic scientists and four clinicians. The members of the Executive Committee shall select the President and the Secretary of the Executive Committee each year. Terms of office will be for three years,. Members of the Executive Committee may not serve more than two consecutive terms. If a term of office is not completed, a successor shall be promptly elected by the faculty to serve the remaining term of office.
Article VII. OPERATION OF THE FACULTY ASSEMBLY
At its discretion, the Executive Committee may appoint interested members of the Faculty to an ad hoc panel focused on an issue at hand.
Article VIII: MINUTES
The Faculty Assembly Secretary shall keep official minutes of the meetings of the Faculty Assembly and of the Executive Committee. A summary of these minutes will be posted on the website of the Faculty Assembly of the School of Medicine and distributed via email to all faculty. Minutes will include the number of members present at the meetings of the Faculty Assembly, and the numerical vote on all items of business brought to a vote and agenda items discussed.
Article IX: AMENDMENTS
Any amendments proposed to these Rules and Procedures of the Faculty Assembly of the School of Medicine should be submitted to the Executive Committee in writing and in the exact form for consideration at least 30 days prior to a scheduled meeting of the Executive Committee of the Faculty Assembly, at which time all proposed amendments received since the previous meeting shall be reviewed and edited in consultation with the author. Alternatively, the Executive Committee will vote on such issues electronically. Amendments will be considered for adoption only if they receive four or more votes. The proposed amendment(s) with comments of the Executive committee will be distributed to members on the Faculty Assembly website and/or via email and within one month, the Executive Committee will meet and the amendment will be discussed along with feedback from the faculty that is solicited by general meeting, email and/or through the website. There must be interval of at least 30 days between the discussion and a final vote on the proposed amendment. If a proposed amendment is to be considered electronically or at a special meeting, the proposed amendment must again be distributed at least two weeks prior to the vote.
Amendments will be passed by a two-thirds majority of a quorum of the Faculty of the School of Medicine (i.e., the Faculty Assembly). Such amendments become effective as of the beginning of the following academic year.