GME Orientation

Read the following information in its entirety and fully comply with all instructions.

Your day will begin at the Learning Resource Center, located at 3544 Caroline Mall (Number 14 on the SLU Medical Center map). You may park in the Hickory East Garage, located at 3424 Hickory Street (Number 13 on the map). Be sure to have your license plate number for parking documentation completion.

PGY 1 Orientation Schedule

Upon successful completion of orientation, you will receive a portion of your monthly stipend by June 30 (if you possess a social security card). Otherwise you will be paid July 31.

Orientations with our affiliate hospitals are scheduled sometime during the weeks of June 19 and June 26. More information on those orientations will be made available upon your arrival.

University Health Plan Information

The University Health Plan (UHP) is a health and medical care cost coverage plan sponsored by Saint Louis University. The UHP partners with Aetna Student Health to administer the benefits of the plan. UHP coverage is provided to eligible (non-military) medical residents and their dependents as part of the benefits during GME Training.

You need to have your Banner ID number and dependent demographic data (i.e., names, birth dates) to complete enrollment. In addition, the UHP Office requires copies of source documents such as marriage and birth certificates to substantiate eligibility of dependents. Bring copies of these source documents to orientation. Note your full name and Banner ID number on your copies.

UHP representatives will be on-hand during orientation to accept your copies and answer any additional questions about the plan.

To Do Before Orientation

Complete the Section 1 of the I-9 Form (Employment Eligibility Verification)

The I-9 is required by the government for all employees before the first day of orientation. (No computers will be available at orientation.) Enter 10065 under “Employer Name or Code” and 6/19/2017 as your hire date.

You will be taken to a new page that states you have successfully completed Section 1 of the Form I-9. Print this page for your records. It provides you with important information regarding the forms of identification you must bring on the first day of orientation to complete the second portion of the I-9 process. If you do not complete this process, you will not be allowed to start your residency and will not receive a paycheck.

Log In to Banner Self Service

Visit password.slu.edu to get started. Your program coordinator will provide you with a Banner ID (your employee ID number) and SLUnet login. Your default password will be a capital "I" lower case "d" and the last six digits of your Banner ID, for example: Id123456.

Once you have reset your password, you can log into Banner Self-Service and visit mail.slu.edu to access your SLU email account.

You must log into Banner before completing any tax forms.

To Do After Orientation

Complete Tax Forms  

U.S. Citizens

The default settings for federal and state withholdings are single with zero allowances. New employees will be set up with those rates of withholding. If you wish to change this default, log into Banner Self-Service and click on the “Employee” tab, then select “Tax Forms” and follow the provided instructions.

Foreign Nationals

You will be contacted via email by payroll services with instructions and forms you are required to complete and return before orientation.

Set Up Direct Deposit

Log into Banner Self-Service, click on the “Employee” tab, then select “Pay Information” and set up your direct deposit allocation. Note that the University assumes no risk in incorrect or inaccurate account information you complete. You should check your bank account each payday to verify your direct deposit. The University will only issue payments through direct deposit.  

Note that if you do not have a Social Security number, you will receive your first paycheck at the end of July. The Social Security Administration requires that you be in the U.S. at least ten days before a number will be issued.  For more information, visit ssa.gov/ssnumber.