Orientation PGY II
Saint Louis University School of Medicine || 1402 South Grand Blvd Rm M260 || St. Louis, Missouri 63104
Email: firstname.lastname@example.org || Phone: 314-977-9853
MORE INFORMATION COMING SOON!
Dear Incoming PGY I Housestaff Member:
Welcome to Saint Louis University School of Medicine. Your University Orientation will be
held July 1, 2013 beginning at 7:00 a.m. Below is an agenda of the day's events. Upon successful completion of orientation, you will receive your monthly stipend payment on July 30, 2013. Orientations will be scheduled for our affiliate hospitals sometime during the week of July 1st. More information on those orientations will be made available upon arrival.
Your day will begin at the Learning Resource Center, 3544 Caroline Mall, St. Louis, MO 63104
(Number 15 on the SLU Med Campus Map). You may park in the Hickory East Garage, 3424
Hickory Street, St. Louis, MO 63104 (Number 13 on the SLU Med Campus Map).
PGY II & Beyond Orientation Schedule
GETTING STARTED: THINGS YOU MUST COMPLETE BEFORE June 26TH
Below contains important information regarding your orientation and employee processing. Please read this information in its entirety and fully comply with all instructions.
1. Personal Information Form
In the link above is the Personal Information Form that you must complete and email back to email@example.com before June 26th. Please include your New St. Louis Address, if possible.
Please complete the Section 1 of the I-9 Form (Employment Eligibility Verification) which is required by the government for all new employees. A link to the I-9 eXpress website is provided below for completion of the form. Under the "Start a New I-9" window, The site is going to ask you for an Employer Name or Code, the code is: 10065. YOU SHOULD ENTER 7/1/2013 AS YOUR HIRE DATE.
Once Section 1 is completed, based on your answers, the site will provide you with a list of "acceptable form(s) of identification" to bring to Human Resources on the first day of Orientation to complete the I-9 process. IF YOU DO NOT COMPLETE THIS PROCESS, YOU WILL NOT BE ALLOWED TO WORK AND WILL NOT RECEIVE A PAYCHECK. Please complete this process by June 26, 2013.
Please follow the steps below to complete the electronic Form I-9 through the I-9 eXpress website:
1. Use this link: http://www.newi9.com
2. In the Employer Name or Code field enter 10065, then click Go.
3. Once on the login page you will be required to enter the text shown, for security validation purposes, and then click continue.
4. Complete the designated fields.
5. Provide your electronic signature by checking the box and providing your initials.
6. You will be taken to a new page which states you have successfully completed Section 1 of the Form I-9. Please print this page for your records. This page will provide you with important information regarding the forms of identification you may provide to your employer for the purpose of verifying employment eligibility. Bring the indicated forms of identification(original plus one copy) with you on your first day of orientation.
2. LOGGING INTO BANNER:
(Do this before completing Tax Forms!!!)
Your Program Coordinator will soon provide you with a BANNER ID (employee ID number) and SLUnet Log-In (this is your email address as well, without the @slu.edu suffix). Your default password is the (case-sensitive) letters Id and the last six digits of your Banner ID, for example: Id123456.
Please go to Banner Self-Service and click on "password management site" (near top of page in purple) to activate/setup your new password. You will need to use your SLUnet Log-In as your username and default password (instructions above) that you were provided with by your Program Coordinator.
Once you have reset your password, you can log into myslu.slu.edu for access to your SLU email account under the TOOLS Tab by choosing Google Apps.
3. TAX INFORMATION
FOR U.S. CITIZENS ONLY:
Once you have logged into Banner Self-Service (after completing the steps above), click on EMPLOYEE TAB, then select TAX FORMS from the list of items and complete the appropriate tax forms. You are to complete the federal and state W-4 Tax Forms.
Default tax withholding settings for Federal and State withholdings are Single with Zero Allowances. New employees will be setup with those rates of withholding until valid W-4 forms are completed in Banner Self Service. PLEASE ENTER THIS INFORMATION BY MAY 26th.
Log into Banner Self-Service and setup your "Direct Deposit Allocation" under the EMPLOYEE TAB, then choose Pay Information. Please note, the University assumes no risk in incorrect or inaccurate account information completed by the employee. You should check your bank account each payday to verify your direct deposit. The university will only issue payments through direct deposit unless you are a non-resident alien without a social security number.
FOR NON-RESIDENT ALIENS ONLY:
Please complete the following Tax Forms and bring them with you on the first day of Orientation. You must type the information into the form (HR will not accept hand-written forms).
Foreign National Tax Information Form Checklist
Foreign National Tax Information Form
2013 Non-Resident Aliens of Canada & Mexico W-4
2013 Non-Resident (Not Canada or Mexico) Alien Tax Form
Also listed below is a link that will allow you to obtain I-94 card information, as some I-94 cards are being confiscated at different borders in certain countries. Please print it out and bring it with you if you don't have one, as it is required.
Log into Banner Self-Service and setup your "Direct Deposit Allocation" under the Employee Tab, then choose Pay Information. Please note, the University assumes no risk in incorrect or inaccurate account information completed by the employee. You should check your bank account each payday to verify your direct deposit. The university will only issue payments through direct deposit.
Again, welcome to the training program. We look forward to seeing you at orientation. If you have any questions, please contact Junada Wilbourn, Housestaff Coordinator at 314-977-9853.
Robert M. Heaney, M.D.
Senior Associate Dean, Graduate Medical Education
Assistant Vice President for Medical Affairs