Educational records are defined by FERPA as: "Records that directly relate to a student and that are maintained by an educational agency or institution or by a party acting for the agency or institution."
These records are of two types: Directory Information (name, date of birth, address, email address, telephone numbers, ethnicity, gender, denomination; education, and photograph), and Non-directory Information (application material, written reports and essays, evaluations, transcripts, and any other paper, electronic, video, audio, biometric records which are directly related to the student and from which the student's identity and history can be recognized).
FERPA gives students the following rights regarding educational records:
The Saint Louis University Hospital Clinical Pastoral Education Program will not release Non-directory information to anyone without the prior written consent of the student. This center will not release CPE evaluations to anyone other than the student and those whom the student authorizes by a signed release. A student's evaluation is destroyed after TEN years of the end of the student's CPE program.
The Saint Louis University Hospital Clinical Pastoral Education Program reserves the right to disclose Directory Information to a third party without the written consent of the student unless the student exercises the option to restrict the release of Directory Information by submitting a formal written request to limit disclosure. This can be done either prior to entering the program or at any time while participating in the program. If a supervisory education student supervises a CPE unit, written release by the student is required before final admission to the program.
Saint Louis University Office of the Registrar can provide more information about FERPA
EXCEPTIONS:The law provides for certain exceptions concerning the release of information to protect the health and safety of the student and for the purpose of accreditation review or a complaint or appeal involving that student or as otherwise permitted and required for legal processes. The ACPE executive director and the general counsel of Saint Louis University shall be consulted before releasing material in a legal process.