Saint Louis University

2010-2011 University Policies and Procedures

The following policies apply to all undergraduate, graduate and professional students attending Saint Louis University, unless otherwise superseded by the policies adopted by a particular college or school. All general student rules and regulations are consistent with the Catholic, Jesuit mission and values of the University. Students and student organizations are responsible for knowing and following these provisions. The Provost, or appropriate Vice President, shall resolve any questions involving the application or interpretation of University policies and procedures. In such instances, the decision of the Provost, or Vice President, shall be final and binding.

The University encourages the pursuit of knowledge by representation and exploration of diverse ideas in a manner consistent with its Catholic, Jesuit mission. It is understood though, that providing a forum for the open discussion of ideas does not imply or represent University approval or endorsement of any views expressed.

1.1 Academic Policies
1.2 Alcohol on Campus
1.3 Digital Millennium Copyright Act (DMCA)
1.4 Disruption of University Activities
1.5 Drugs
1.6 Email Communication
1.7 Harassment Policy
1.8 Hate Crime and Bias-Related Incident Protocol
1.9 Indebtedness
1.10 Insurance
1.11 Jeanne Clery Disclosure
1.12 Missing Persons Policy
1.13 Parking
1.14 Recording of Name and Address Changes
1.15 Sexual Assault Policy
1.16 Student Grievances (Nonacademic)
1.17 Student Identification
1.18 Student Records
1.19 University Events

1.1 Academic Policies
Each college or school may adopt specific policies, regulations and procedures covering academic matters. Academic policies, regulations and procedures are available in the Dean's office for each school. Students are expected to become aware of these requirements. In instances in which a specific policy does not exist at the University or the particular college or school, the Dean has the authority to handle and process all academic matters.

1.2 Alcohol on Campus
The law of the State of Missouri states: "Any person under the age of twenty-one who purchases or attempts to purchase, or has in his possession any intoxicating liquor...is guilty of a misdemeanor. Furthermore, anyone guilty of a misdemeanor shall, upon conviction, be punished by a fine of not less than fifty dollars, nor more than one thousand dollars, or by imprisonment for a term not exceeding one (1) year, or by both such fine or jail sentence."

Saint Louis University recognizes both the letter and spirit of the law, as well as the needs of students for social activities. Alcohol consumption causes a number of marked changes in behavior. Low doses impair the judgment and coordination required to drive a car safely. Low to moderate doses increase the incidence of a variety of aggressive acts and impairs decision-making abilities. Moderate to high doses of alcohol cause impairments in higher mental functions that can severely alter a person's ability to learn and remember information. Very high doses cause respiratory depression and death. Repeated use of alcohol can lead to dependence.

Withdrawal symptoms from alcohol include severe anxiety, tremors, hallucinations and convulsions. Long-term consumption of large quantities of alcohol also can lead to permanent damage to vital organs such as the brain and liver.

The following Alcohol Policy and Guidelines set parameters within which alcohol use will reflect this increasing awareness of our concern for ourselves and each other.

1.2.1.1 In observance of the law of Missouri and local ordinances, no person under the age of 21 may purchase or attempt to purchase, or have in his or her possession, any alcoholic or intoxicating beverage on University premises or at University activities.

Therefore, no alcoholic beverage may be served or sold to anyone under 21 years of age on University premises or at University activities. Students must present two forms of valid photo identification or comply with University reasonable age verification procedures at events held on the University's premises at which alcohol is available.

Students found presenting false identification or taking other steps to acquire alcohol as a minor will be subject to disciplinary action under the Code of Conduct and could risk criminal prosecution.

1.2.1.2 Consumption of alcoholic beverages by those who are over 21 years of age, on University premises, is permitted ONLY at those student events or locations that have been expressly approved by the Department of Student Life and ONLY in those locations for which the University has a license. Approval for alcohol service at events sponsored by University departments must be obtained from the appropriate director, dean or Vice President.

1.2.1.3 University funds may not be used to pay for any portion of an event at which alcohol may be provided, served to or consumed by minors.

1.2.1.4 Arrangements for food and beverages for on-campus events must be made with University Dining Services, which has the responsibility for verifying the legality of persons seeking to purchase or obtain alcohol. No food or beverages may be brought to an event by an outside caterer except with special authorization.

1.2.1.5 Monitoring and enforcing compliance with the policy and guidelines are the responsibility of the Department of Public Safety for outside events, and the director/manager of the building for inside events. Compliance with the policy in the residence halls and University-owned housing is the responsibility of the Director of Housing and Residence Life and the Residence Life staff.

1.2.1.6 University departments and student organizations also may impose additional, more stringent restrictions on the use and distribution of alcohol by their members.

Additional University alcohol-related policies include the Code of Conduct Alcohol Policy (section 2.4.3); Dry Recruitment Policy (section 3.1.8); Advertising and Alcohol Policy (section 3.6.3); and the Residence Life (section 4.0) policies. Alcohol guidelines for student athletes can be obtained from the Athletic Department, located in the Chaifetz Arena. Copies of the Greek Social Event Policy, intended to provide risk management guidelines and govern the use and distribution of alcohol at fraternity and sorority events, are available at the Department of Student Life, Room 319, Busch Student Center.

As a Catholic, Jesuit educational institution, Saint Louis University expects our students to develop a responsible philosophy on the appropriate use of alcoholic beverages. The University encourages students to consider all the implications of drinking and to arrive at a conscientious decision about how they will personally use alcohol.

The University respects civil law, and may take reasonable steps to protect the rights of others threatened by illegal or immoderate drinking on University premises or at social events sponsored by the University. The University, therefore, prohibits drinking that infringes on the rights of others, prohibits misconduct due to drinking or drinking by anyone under 21 years of age. The University prohibits any drinking patterns that lead to behaviors detrimental to the health and welfare of the individual, student group or University community. Social activities are expected to have clear purposes, other than the consumption of alcoholic beverages. The University encourages moderation in the use of alcohol for those of legal age who choose to drink. The University strongly asserts that choosing not to drink is as socially acceptable as choosing to drink.

Finally, in accord with our policy, the University will sponsor programs and develop guidelines to help community members understand the advantages of a healthy lifestyle, the consequences of use and abuse of alcohol, the moral implications of alcohol use, and the importance of personal and community responsibility.

In accordance with the Drug Free Schools and Communities Act, the University annually communicates to students information that includes the University Alcohol and Drug Policies, counseling and assistance programs, University and legal outcomes, health risks, and uses and effects of controlled substances. All students should become familiar with this information.

For assistance and information on issues relating to alcohol, please contact the Student Health and Counseling Center at 977-2323.

1.3 Digital Millennium Copyright Act of 1998 (Information Technology)
Saint Louis University requires the University community to accomplish its goals without infringing on the intellectual property rights of others. In accordance with the University's Copyright Policy, the Digital Millennium Copyright Act of 1998, and the Higher Education Act of 2008, Saint Louis University may terminate access and exercise disciplinary and/or other correctional measures for any copyright infringement claim, including repeated claims and/or violations or misuse of the University's information systems equipment or network connections and/or services.

Users of University information technology should acquaint themselves with the use policies promulgated by the University's Information Technology Services department whose polices are incorporated herein. Such policies include, among other things, the right of the University to monitor, view, obtain, block, prohibit, and the like, any transmission or use of information via University technology services and equipment. Further information on this topic and other information technology policies is available online from Information Technology Services, located in the Lindell Building on the Frost Campus.

1.4 Disruption of University Activities
The University reserves the right to take appropriate action as it deems necessary to prevent disruption of University activities.

1.5 Drugs
Possession, use and distribution of stimulants, depressants, narcotics or hallucinogenic drugs, and other illegal agents having potential for abuse, except for a properly designated physician's or dentist's prescription, is forbidden by University policy and local, state and/or federal law. Such use, possession and conduct are prohibited on Saint Louis University's premises, or as part of any University activities. Selling, bartering, exchanging or giving away such substances to any person is illegal and prohibited. Any student engaged in such activities may be reported law enforcement agents and will be subject to severe conduct action, including but not limited to suspension or dismissal. Please refer to section 2.4.9 of the Code of Conduct for more information about University Drug Policy.

In accordance with the Drug Free Schools and Communities Act, the University annually communicates to students information that includes the University Alcohol and Drug Policies, counseling and assistance programs, University and legal outcomes, health risks, and uses and effects of controlled substances. All students should become familiar with this information.

For assistance and information on issues relating to drugs, please contact the Student Health and Counseling Center at 977-2323.

1.6 Email Communication
Students will receive important information via the SLU email accounts set up for them when they register. This information may include but is not limited to residence hall registration, notification regarding disciplinary status, registration confirmation, emergency notification, etc. It is imperative for students to check their SLU email accounts on a daily basis. Students should contact ITS to receive account information. Also, students may receive instructions on ways to forward mail from the SLU email account to another account already in activation. Students will be held accountable for all information sent to them via e-mail.

1.7 Harassment Policy

STATEMENT OF PRINCIPLE
Saint Louis University is a Jesuit Catholic institution with a distinctive educational mission and philosophy emphasizing Christian humanism, human dignity, and the development of the total human being. These core values are manifested in the University's commitment to foster a workplace and learning environment that is free from any form of harassment because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran's status, pregnancy or any other characteristics protected by law.

SCOPE
This policy applies to all faculty, staff and students of Saint Louis University, with the exception of the Saint Louis University at Madrid campus.

POLICY
Saint Louis University affirms that harassment because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran's status, pregnancy, or any other protected classification is detrimental to its mission and values. The University endeavors to take steps reasonably necessary to prevent such behavior from occurring, including providing education and training to faculty, staff, and students as to their rights and responsibilities, informing persons of the appropriate procedures for reporting inappropriate behavior, promptly investigating complaints, and imposing appropriate outcomes.

Amorous relationships that occur in the context of educational or employment supervision and evaluation present serious concerns about the validity of consent. The disparity of power between persons involved in amorous relationships, such as those between a teacher and student, supervisor and subordinate, or senior and junior colleagues in the same department or unit, makes these relationships susceptible to exploitation. Those who abuse their power in such a context violate their duty to the University community.

Anyone who engages in a sexual relationship with a person over whom s/he has any power or authority within the University structure must understand that the validity of the consent may be questioned. In the event of a charge of sexual harassment, the University will give very critical scrutiny to any defense based upon consent when the facts establish that a power differential existed within the relationship.

PROHIBITIONS
A. For purposes of this policy, "harassment" means any intentional unwelcomed, unsolicited, and offensive conduct that tends to injure, degrade, disgrace, or show hostility toward a person because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, pregnancy, or any other characteristic protected by law. For purposes of applying this policy, "sexual" harassment includes conduct that is of a sexual nature or related to a person's gender and may include persons of the same sex.

Harassment is a violation of this policy in any of the following situations:

(1) If a person is promised or is given some favorable academic of employment-related action or benefit only if she or he will submit to or tolerate the harassing behavior; or

(2) If a person is threatened with or suffers adverse academic or employment-related action because s/he has not submitted to or tolerated the harassing behavior; or

(3) If the harassing behavior in question interferes with a person's work or academic performance, has the purpose or effect of interfering with a person's status or participation in a university course, program, or activity, is used as a basis for educational or employment decisions, or has the purpose or effect of creating an intimidating, hostile, or offensive working or learning environment.

A complaint will be reviewed under the totality of the circumstances to determine whether or not a violation has occurred under A (1)-(3) and the severity of the violation. This will include examining such factors as the nature of the conduct, the context in which the alleged incident(s) occurred, whether the conduct was solicited or invited, and the frequency, severity, and impact of the conduct on the victim. In order to find a violation the conduct must be both objectively unwelcome and offensive to a reasonable person and, in fact, perceived as such by the complaining party.

B. False complaints: Any person who, in bad faith, files a false complaint or provides false information to University officials investigating a complaint shall be deemed to have violated this policy. This is not in any way meant to discourage legitimate complaints or consultation.

C. Retaliation: The University will not tolerate retaliation against any person who in good faith makes a harassment complaint, exercises his/her rights under this policy, or cooperates or participates in any internal or external investigation or proceedings. Retaliation constitutes a violation of this policy.

EXAMPLES
The following examples are provided so that members of the University community have a better understanding of the general range of behaviors that might constitute harassment in violation of this policy.

Examples of "harassment" in violation of this policy include the following:

  • Sexual advances, propositions, flirtations, requests or pressure of any kind for sexual favors under any of the circumstances described by Prohibitions A.(1), (2), or (3);
  • Sexually explicit, graphic, abusive, degrading, intimidating, or offensive jokes, comments, remarks, or gestures, under any of the circumstances described by Prohibitions A.(1), (2), or (3).
  • Physical contact or intimidation under any of the circumstances described by Prohibitions A. (1), (2), or (3).
  • Display, circulation, or communication of any sexually suggestive, explicit, graphic, or offensive objects, pictures, or materials of any kind, under any of the circumstances described by Prohibitions A.(1), (2), or (3).
  • Epithets, slurs, negative stereotyping, or threatening, intimidating, or hostile acts that relate to sex, race, religion, color, national origin, ancestry, age, physical or mental disability, marital status, pregnancy, sexual orientation, military status, veteran's status or any other characteristics protected by law, under any of the circumstances described by Prohibitions A.(1), (2), or (3).
  • Placing on walls, bulletin boards, email, or elsewhere on the University's premises graphic material that shows hostility or aversion to an individual group because of sex, race, religion, color, national origin, ancestry, age, physical or mental disability, marital status, pregnancy, sexual orientation, military status, veteran's status, or any other characteristics protected by law, under any of the circumstances described by Prohibitions A.(1), (2), or (3).

CONFIDENTIALITY
The University recognizes the sensitive nature of harassment complaints. It endeavors within this policy to respect the rights and dignity of all persons involved and to provide a neutral atmosphere in the investigation of complaints and in its efforts to end prohibited behavior. The University endeavors to maintain confidentiality on all matters relating to processing harassment complaints, subject to its need to effectively administer this policy.

ACADEMIC FREEDOM
This policy shall be applied in a manner consistent with the University's provision on academic freedom set forth in The Faculty Manual of Saint Louis University (Section III.H.1).

COMPLAINTS
Any person who believes that s/he has been subjected to conduct prohibited under this policy may elect to pursue the matter as either an informal or a formal complaint. An informal complaint involves discussion and counseling, including but not limited to mediation, as the primary means by which conduct may be constructively influenced and resolution reached. A formal complaint may result in disciplinary action against the accused.

PROCEDURES
The following procedures have been developed to receive and investigate harassment complaints. Any person who believes that s/he has been subjected to Prohibited Harassment may elect to pursue the matter as either an informal or formal complaint.

Where to Get Help - Informal Complaints

The persons listed below have been designated as the contact person(s) for informal complaints and to provide information and consultation regarding Prohibited Harassment and this policy:

Informal complaints against students involving conduct in the residence halls or campus owned/operated apartments should be directed to the Resident Assistant, Residence Hall Coordinator, or the Director of Housing. All other informal complaints against undergraduate students should be reported to the Assistant Vice President for Student Development/Dean of Students or the Director of Diversity and Affirmative Action. Informal complaints against graduate or professional students should be directed to the Director of Diversity and Affirmative Action or the Dean of the accused's or the complainant's School or College. It is recommended that the complainant keep a record of prohibited conduct such as a journal of his/her experiences, reflecting dates, times, places, nature of the incident, and names of any witness(es).

Informal complaints directed against staff employees should be reported to the employee's immediate supervisor, department head, unit vice president, Vice President for Human Resources, or the Director of Diversity and Affirmative Action.

Informal complaints directed against faculty should be reported to the faculty member's Chair, Dean, Provost, or the Director of Diversity and Affirmative Action.

All complaints involving persons who are not members of the University community, such as employees of outside vendors, should be reported to the Director of Diversity and Affirmative Action.

The informal complaint may be resolved as follows:

  • The complainant may meet with the accused, discuss the behavior of the accused, and, if appropriate, request that such behavior be stopped;
  • The complainant may meet with the designated contact person to ask that the contact person meet with the accused to discuss the behavior and, if appropriate, ask that the behavior be stopped; or
  • If, after consultation with the designated contact person or after steps under the Informal Complaint process have been taken, the complainant should indicate s/he does not wish the University to take further action on the complaint, the designated contact person shall present "a request for no action" form to the complaining party. The completion of the form is strictly voluntary.

The University administration reserves the right to initiate the Formal Complaint process outlined below depending upon the nature and seriousness of the complaint.

Formal Complaints

The Director of Diversity and Affirmative Action ("Director") is responsible for processing and investigating formal complaints against faculty, staff, and students. All formal complaints should be directed by the complainant or referred by University personnel to the Director. Prior to initiating the investigation, the Director will contact the appropriate Vice President or the Provost to give notice of the complaint and the pending investigation.

In order to screen the complaint and determine if an investigation is warranted, the Director ordinarily will require the complainant to submit a written complaint. The complaint should be signed by the complainant and set forth in writing the particulars relating to the alleged harassment, including the name and position of the accused. The Director will investigate the complaint with assistance from Human Resources or personnel from other appropriate units as needed. Alternatively, the Director may refer the complaint to some other suitable authority for investigation and possible action.

Whenever the Director conducts the investigation the complainant and the accused will be interviewed. The accused will be furnished with a copy of the complaint and will have an opportunity to respond and submit additional information. The Director will interview other witnesses and collect such additional information as the Director deems reasonably necessary to determine whether a violation of this policy did or did not occur. Within a reasonable period of time after commencing the investigation, the Director will submit a report to the appropriate Vice President or the Provost, the accused, and the complaining party outlining the Director's findings and recommended disciplinary or corrective action.

Within five (5) working days from receipt of the report, the complainant or the accused may file a request for reconsideration with the appropriate Vice President or the Provost by attaching a copy of the Director's report and stating the specific reasons for setting aside the Director's findings or recommendations. The Vice President or the Provost will review the record of the investigation conducted by the Director and may seek additional information and consult with the Director or any other person, including the complainant or the accused, as needed. Ordinarily, the Director's report will be accepted except where the Vice President or the Provost concludes that the findings or the recommended actions are not reasonable or supported by the record. The Vice President or the Provost also may recommend more or less severe disciplinary or other corrective action depending upon the circumstances in any particular case including, but not limited to, the prior employment record of the accused and due consideration for effective enforcement of this policy. After reviewing the Director's report and any request for reconsideration, the Vice President or the Provost will issue a written decision accepting or rejecting the Director's report and outlining any disciplinary actions or proceedings that will be initiated. A copy of the decision will be sent to the accused, the complainant, and the Director.

In any instance where the accused is an officer of the University, the Director will consult with the appropriate higher ranking official(s) and a representative of the General Counsel's Office for direction on administering the complaint.

Disciplinary Action

The appropriate Vice President or the Provost is responsible for ultimately determining whether disciplinary action is warranted and invoking the applicable University disciplinary policies and procedures. Potential disciplinary actions implemented under this policy may include but will not be limited to, formal warning, mandatory training and education, transfer, demotion, suspension, probation, or separation from the University, residence hall reassignment, and termination of relationships with outside contractors and vendors. The Vice President or the Provost may take reasonable and necessary interim action until an investigation can be completed or a final disciplinary action can be implemented.

All interim and final disciplinary or corrective action shall be initiated consistent with the specific policies and procedures applicable to faculty, staff, or students depending upon the particular status of the accused. Disciplinary action against undergraduate students will be processed under the Code of Student Conduct contained in the Student Handbook of Saint Louis University. Cases involving disciplinary action against graduate or professional students will be referred to the Dean of the respective School or College for handling under policies and procedures governing Prohibited Harassment or matters relating to the student's qualifications and fitness to continue in a particular program. Disciplinary action against faculty will be governed by the procedural requirements and standards contained in The Faculty Manual of Saint Louis University. Depending on the nature of the action(s) sought by the University administration, the faculty member may invoke the grievance procedures set out in Section III.I.9.2 of the Faculty Manual, procedures for challenging serious outcomes short of termination set out in Section III.I.8 of the Faculty Manual, or the procedures for challenging termination for cause set out in Section III.I.6 of the Faculty Manual. Any disciplinary action against staff will be implemented consistent with the policies and procedures set forth in the Staff Handbook of Saint Louis University except where otherwise provided for employees who are covered by a collective bargaining agreement.

COMMUNICATION OF OUTCOME
The University will inform the accused, complainant, and any other persons who have a legitimate need to know of the general outcome of any informal or formal complaint. Disclosure of information involving students shall be subject to any legal requirements including the Family Educational Rights and Privacy Act (FERPA) and the Clery Act.

1.8 Hate Crime and Bias-Related Incident Protocol

1.8.1 Purpose
Saint Louis University welcomes students, faculty and staff from diverse backgrounds and identities, and strives to create a sense of community that facilitates their development as men and women for others. In accordance with its Mission, Saint Louis University considers acts of hate and bias unacceptable and antithetical to its commitment to an inclusive community that respects the fundamental dignity of all human beings.

The goal of this protocol is to: (i) address acts of hate, bias, or other acts of intolerance that impact members of our University community, (ii) appropriately inform the community about such incidents, and (iii) take appropriate actions to demonstrate that Saint Louis University will not tolerate incidents of hate, bias, or other acts of intolerance.

It should be noted, however, that while the expression of an idea or point of view may be offensive or inflammatory to some, it may not necessarily be a hate crime or bias-related incident. The University values freedom of expression and the open exchange of ideas and, consequently, the expression of controversial ideas and differing views that is a vital part of the University discourse. While this value of openness protects the expression of controversial ideas, it does not protect harassment or expressions of bias or hate aimed at individuals that violate the Code of Student Conduct or the University's Policy on Harassment.

1.8.2 Scope

1.8.2.1 What is a hate crime?
Pursuant to federal law, a hate crime is a criminal act where an individual willfully causes bodily injury to any person, or attempts to do so through the use of fire, a firearm, a dangerous weapon, or an explosive or incendiary device, because of the actual or perceived race, color, religion, national origin, gender, sexual orientation, gender identity, or disability of any person. 18 U.S.C. § 249.

1.8.2.2 What is a bias-related incident?
Not all hateful behavior rises to the level of a crime. This protocol uses the term "bias-related incidents" to refer to any act or behavior that is a violation of the Code of Student Conduct and/or the Policy on Harassment and reasonably believed to be motivated by a consideration (real or perceived) of race, sex, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, pregnancy, or any other protected classification.

Examples of bias-related incidents include epithets, slurs, negative stereotyping, or threatening, intimidating, or hostile acts that relate to sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, pregnancy, or any other characteristic protected by law.

Adjudication Under University Policy

Incidents of hate crimes or bias-related incidents will be subject to investigation and procedures according to existing University policy, including the Code of Student Conduct and the Policy on Harassment. If the results of a hate crime or bias-related incident investigation warrant the initiation of conduct charges and a conduct hearing, all such cases will be advanced for consideration in the hearing schedule of the Conduct Body, which is defined in 2.1.7 of the Code of Student Conduct.

Absent mitigating circumstances, once the Conduct Body determines that a student has committed a bias-related incident, the student will normally receive a minimum sanction of separation from the University for one semester.

A member of the University community accused of a hate crime may be charged both within the scope of University policy and procedures and in the criminal justice system. Even if criminal justice authorities or the victim choose not to prosecute, the University may pursue disciplinary action through the Code of Student Conduct. See 2.8 of the Code of Student Conduct.

1.8.4 Response Protocols
The following outlines the steps that: (i) a student should follow to report an incident; and (ii) the University will follow upon receiving a report of an incident.

Reporting an Incident: Upon experiencing or learning of a bias-related incident, contact the appropriate party ("Responding Party") listed below:

  • Department of Public Safety ("DPS"): If the incident involves criminal activity, requires immediate emergency attention, or occurs after hours, contact DPS. If a student is a victim of an alleged hate crime, DPS will inform the student of criminal reporting options and assist with contacting St. Louis Police Department.
  • Residence Hall Coordinator: If the incident occurs in a University-owned or operated residence hall or apartment, contact the Residence Hall Coordinator on duty.
  • Dean of Students: All incidents can be reported to the Dean of Students.
  • Office of Diversity and Affirmative Action: All incidents can also be reported to the Office of Diversity and Affirmative Action.
  • Upon contacting the Responding Party, report all known information. The Responding Party will document the incident (including photographing any damage or vandalism). Until the incident can be documented appropriately by the Responding Party, the scene should not be disturbed if at all possible.

Incident Response Process: The University's Response Process will be initiated immediately:

  • Upon receiving a report, the Responding Party will notify the Dean of Students and report all known information. In the event an incident involves criminal activity or requires immediate emergency attention, DPS will evaluate the incident and notify appropriate authorities.
  • The Dean of Students will notify the Vice President for Student Development and report all known information and convene the Bias Incident Response Team (B.I.R.T.) within 48 hours of receiving a report (see Section IV. C.).
  • The Vice President for Student Development will notify the University's executive leadership and report all known information.

Bias Incident Response Team (B.I.R.T.).

  • B.I.R.T. is comprised of a diverse group of individuals from within the SLU community, who, in response to a bias incident report, will coordinate an appropriate institutional response.
  • B.I.R.T. is chaired by the Assistant Vice President for Student Development and Dean of Students.
  • B.I.R.T. is minimally comprised of the following members or their designee:
    • Assistant Director, Student Health & Counseling (Senior Counselor)
    • Associate Director, Housing and Residence Life
    • Associate Vice President for Community Engagement, Frost Campus
    • Director, Campus Ministry
    • Director, Diversity and Affirmative Action
    • Director, Housing and Residence Life
    • Director, International Services
    • Director, Public Safety
    • Director, Student Life
    • Director, Student Conduct
    • Program Manager, Cross Cultural Center
  • The Dean of Students may appoint additional members or resources as needed.

B.I.R.T. Assessment and Recommendations: B.I.R.T. will assess any threat to parties involved and recommend appropriate actions to protect the safety of the impacted individual(s) or group. Such actions may include relocation of targeted individual(s) or offender(s). B.I.R.T. will also assess the need for emergency services (emergency medical or psychological assessment or treatment) follow-up, recommend if conduct charges should be initiated against an individual or group, and recommend a response to specific individuals involved, as well as segments of community(s) impacted.

Communication with Other Units: The Dean of Students will communicate as necessary with other units impacted to make directors or department chairs aware of the incident.

Case Coordinator: With advisement from B.I.R.T, the Dean of Students will assign a Case Coordinator to the student who reports an incident and/or who is the reported victim of an incident. The assigned Case Coordinator will be responsible for maintaining contact with the student(s) throughout the process, from the initial incident and as long as necessary to address academic, personal, and other issues which may have developed as a result of the incident while the student is enrolled at the University (see Appendix A).

1.8.5 University Tracking and Reporting of Hate Crimes and Bias-Related Incidents
All reports of hate crimes and bias-related incidents will be documented and tracked via an Incident Report Log. The log will contain relevant information related to each report within the limitations of privacy laws. The log will be posted online at [INSERT LINK] and available to all members of the University community. An email notification will be sent to the University community when a new incident is reported.

1.8.6 Communication of Hate Crimes
In the event a reported hate crime poses an ongoing threat to the campus community, the Department of Public Safety will issue a timely warning crime alert, as described in the Department of Public Safety's Annual Campus Security Report.

1.8.7 On-Campus Resources
Saint Louis University provides resources and support to those who are affected by bias-related incidents, including the following:

Campus Ministry
Wuller Hall
Ph: (314) 977-2425

Cross Cultural Center
BSC, Suite 237
Ph: (314) 977-2119

Dean of Students
BSC 313
Ph: (314) 977-5028

Diversity and Affirmative Action
DuBourg Hall, Room 36
Ph: (314) 977-3838

Housing and Residence Life
Village Building B
Ph: (314) 977-2811

Public Safety
DuBourg Hall, Room 9
Emergencies: (314) 977-3000
General Information: (314) 977-2376

Student Conduct
Busch Student Center, Suite 313
Ph: (314) 977-7326

Student Health Counseling Services
Marchetti Towers East
Ph: (314) 977-2323

Student Life
Student Involvement Center
Busch Student Center, Room 319
Ph: (314) 977-2805

Relevant University Policies and Other References

Saint Louis University Policies

Missouri Hate Crime Laws
§ 574.085 R.S.Mo.
Criminalizes vandalism or damage to places used for religious worship or other religious purpose, schools, community centers, and any personal property contained therein. 

§ 557.035 R.S.Mo.
Provides enhanced penalties for crimes "the state believes to be knowingly motivated because of race, color, religion, national origin, sex, sexual orientation or disability of the victim or victims." 

1.9 Indebtedness
University students must make satisfactory settlement with the Office of Student Financial Services for any and all debts to the University. Otherwise, students will not be permitted to attend classes or to take final examinations after the due date of any unpaid obligation. No degree will be conferred on, nor any diploma, certificate or transcript or a record issued to, a student who has an outstanding debt to the University

1.10 Insurance

Saint Louis University does not endorse or affiliate itself with any insurance company for the purpose of life or property insurance for its students. Therefore, no insurance salesman, agent or broker has prior authority to sell insurance anywhere on the campus of the University. In view of the above, you are requested to inform the Department of Student Life of any situation contrary to the above statements so that necessary corrective action may be taken.

Accident and hospitalization insurance is required for every student enrolled at the University. All students automatically will be enrolled and assessed a fee for coverage in the University's accident and hospitalization insurance program unless they submit proof of insurance and request not to be enrolled in the University's plan in a timely manner, according to published/mailed dates and deadlines.

1.11 Jeanne Clery Disclosure of Campus Security

Policy and Campus Crime Statistics Act

The "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (originally known as the "Campus Security Act"), 20 USC Section 1092, was enacted by the United States Congress and signed into law by President George Bush in 1990. This law, which applies to all institutions of higher education that participate in any federal student aid programs, requires schools, among other things, to publicly disclose 3 years of campus crime statistics and basic security policies.

In accordance with the Clery Act, the University annually distributes its Campus Safety Report. Copies of the report and other information required under the Act can be obtained during normal business hours from the Department of Public Safety, DuBourg Hall 9; the Office of Student Financial Services, DuBourg Hall 121; the Department of Athletics, Chaifetz Arena; Medical School Admissions, Schwitalla Hall 226; the School for Professional Studies, 3322 Olive, or online at the DPS webpage.

1.12 Missing Persons

I. Purpose
In accordance with the Higher Education Opportunity Act of 2008, 20 U.S.C. § 1092(j), this policy establishes procedure and protocols for the Saint Louis University community to report, investigate, communicate, and notify emergency contacts when a student living on campus ("Residential Student") is determined to be missing. All current faculty, staff, and students ("University Community Members") share the responsibility of reporting to the Department of Public Safety when they believe that a student is missing. This policy establishes a framework for cooperation among University Community Members aimed at locating and assisting Residential Students who are reported missing.

II. Scope
This policy is intended to address missing Residential Students, however, all reports of missing students may be directed to the Department of Public Safety. Parents and legal guardians may also report to the Department of Public Safety when they believe their student may be missing.

III. Definitions

For purposes of this policy, the following terms are defined as follows:

Confidential Emergency Contact - The individual or individuals identified by each student in the University's Banner Information System or on their emergency data card.

Determined Missing - Among University Community Members, only the Department of Public Safety is authorized, upon completion of its investigation, to determine that a student is missing.

Reported Missing - A student may be reported missing to the Department of Public Safety when he or she is absent from the University for more than 24 hours without any known reason.

Residential Student - A residential student is a student who resides in on-campus housing pursuant the terms of a housing contract and is currently enrolled at Saint Louis University.

Student - A student is any individual who is currently enrolled at Saint Louis University.

University Community Member - University community members include current faculty, staff, and students.

IV. Notification to Residential Students
All students will be notified of this policy via e-mail and Residential Students will be informed during mandatory floor meetings at the beginning of each semester. Policy notifications via e-mail will include links to the Student Handbook.

  • In conjunction with the University Emergency Communication System, all students have the opportunity and are expected to identify a Confidential Emergency Contact.
  • All students may register a Confidential Emergency Contact by entering the person's name and contact information into the University's Banner Information System. Residential Students must also register Confidential Emergency Contact information on their emergency data card as part of the residence hall check-in process. Confidential Emergency Contact information may include, but is not limited to, telephone numbers, addresses, names and emails. The student is responsible for ensuring that the contact information is up-to-date and accurate.
  • The University is required to notify a custodial parent or guardian no later than 24 hours after a Residential Student is Determined Missing if that Residential Student is under 18 years of age, and not an emancipated individual.
  • The University will notify law enforcement no later than 24 hours after a Residential Student is Determined Missing.
  • If a student is reported missing to the Department of Public Safety and the student is Determined Missing, the University will initiate the emergency contact procedures detailed in Section V, below.

V. Procedures for Reporting and for Investigating Missing Students

Any University Community Member who receives a report that a student is missing, or has independent information that a student is missing, must immediately report the information or evidence to the Department of Public Safety. The Department of Public Safety will notify the Department of Housing and Residence Life to determine if the student is a Residential Student.

If the student is a Residential Student, the Department of Housing and Residence Life will assist the Department of Public Safety in a preliminary investigation in order to verify the situation and to determine the circumstances which exist relating to the reported missing student as follows:

  • A Department of Housing and Residential Life staff member ("Staff Member") will attempt to contact the Residential Student via his or her listed personal cell phone and University e-mail account. If the Residential Student cannot be reached by telephone, two (2) Staff Members will visit the room of the Residential Student in question to verify his or her whereabouts and/or conduct a health and safety inspection.
  • If the Residential Student is located, the Staff Members will ask the Residential Student to contact the parent, family member, or other individual who initiated the report.
  • If the Residential Student is not in the room, but it is occupied, the Staff Members will attempt to gain information on the Residential Student's whereabouts and/or health and safety from questioning the occupants.
  • If there is no response when the Staff Members knock on the door of the room, the Staff Members will enter into the room in question, by key if necessary, to perform a health and safety inspection. The Staff Members will take note of the condition of the room and look for visible personal property (wallet, keys, cell phone, clothing, etc.) which might provide clues as to whether the subject student has taken an extended trip or leave from the residence hall.
  • If (ii.) and (iii.) occur, the Staff Members will attempt to gain information on the student's whereabouts from roommates, other members of the residential community, or other friends. The Staff Members will also attempt to acquire additional phone numbers for the subject student (if not already on file) and use them to initiate contact.
  • At any step in the process, Staff Members will immediately report any suspicious findings to the Department of Public Safety.
  • If all of these steps do not provide Staff Members with an opportunity to speak with the Residential Student or to learn his or her whereabouts, the Department of Housing and Residential Life will: (a) contact the Department of Public Safety to investigate further and (b) notify the Office of the Dean of Students.
  • If the Residential Student is determined to be under the age of eighteen, and not an emancipated individual, the Office of the Dean of Students will then contact the Residential Student's parents or guardian and/or Confidential Emergency Contact no more than 24 hours after the Residential Student is Determined Missing.
  • If these steps provide Staff Members with an opportunity to speak with the Residential Student, they will attempt to verify the Residential Student's state of health and intention of returning to campus. If needed, the Residential Student will be referred to the Student Health and Counseling Center.

References

  • Higher Education Opportunity Act of 2008, 20 U.S.C. § 1092(j)
  • Saint Louis University's Parental Notification Policy

1.13 Parking
Rules and regulations for the operation of motor vehicles (cars, trucks and motorcycles) are essential to safeguard the rights of pedestrians and drivers, and to permit parking as equitably as possible. Students who park or drive on campus must register their vehicle with Parking and Card Services, Room 33, DuBourg Hall. A Parking Policies and Procedures brochure is issued with each permit. Failure to comply with these regulations may result in the imposition of parking fines, a denial of parking privileges, or other disciplinary or appropriate action. Unidentified (no permit) vehicles are subject to ticket and tow regulations. Unpaid fines will be considered a debt to the University. Parking Policies and Procedures are available in Parking and Card Services, DuBourg Room 33.

1.14 Recording of Name and Address Changes
Local mailing addresses must be indicated on registration materials. Any changes in a student's name or address must be timely recorded with the Office of the Registrar. All official notices will be sent to local addresses, and failure to receive notices, through neglect in changing address, will not be accepted as an excuse. Legal name changes, other than through marriage, must be reported by means of a copy of the official court order permitting the change.

1.15 Sexual Assault Policy

1.15.1 Introduction

As a Catholic, Jesuit educational institution, Saint Louis University is committed to fostering a safe and supportive environment conducive to the academic pursuit and healthy personal development of all students. All members of the University community share responsibility for fostering this environment by adhering to standards of conduct. Sexual assault is a serious violation of these standards.

A member of the University community (staff, faculty or student) accused of sexual assault may be charged both within the University community and in the local criminal and civil court system. Even if criminal justice authorities or the victim choose not to prosecute, the University may pursue disciplinary action. This disciplinary action could result in temporary or permanent dismissal or suspension of a student, or the discharge of an employee, from the University.

1.15.2 Definition:

For purposes of this policy, sexual assault is defined as sexual contact without consent and includes intentional touching, either of the victim or when the victim is forced to touch, directly or through clothing, another person's genitals, breasts, thighs or buttocks; rape (sexual intercourse without consent whether by an acquaintance or a stranger); attempted rape; sodomy (oral sex or anal intercourse) without consent; or sexual penetration with an object without consent. To constitute lack of consent, the act(s) must be committed either by force, intimidation, or through use of the victim's mental incapacity or physical helplessness, including intoxication.

Verbal misconduct, without accompanying physical contact as described above, is not defined as sexual assault. Verbal misconduct may however constitute sexual harassment, which also is prohibited under a separate University policy, as well as by the Code.

1.15.3 Educational Programs

Educational programs to promote awareness of sexual assault, acquaintance rape and other sex offenses are offered through various University departments. The Division of Student Development sponsors an annual sexual assault awareness program, a peer education program, as well as periodic programs targeted for smaller groups. The Office of Residence Life sponsors discussions focused on sexual assault during orientation for new students. Rape and acquaintance rape awareness brochures are distributed to all new students, and a program on campus safety is included in new student orientation. Students are strongly encouraged to participate in these programs and familiarize themselves with these materials.

1.15.4 Counseling Services for Victims

Saint Louis University provides confidential, professional counseling and referrals for students needing assistance for problems related to sexual assault. Students may obtain information and assistance by calling the following Student Health and Counseling Center location 24 hours a day:

Student Health and Counseling Center ...............................977-2323

For assistance off campus, the following organizations provide local referrals and information on sexual assault:

  • ALIVE—Alternatives to Living in Violent Environments.......993-2777
  • Aid for Victims of Crime........................................................652-3623
  • LAW—Legal Advocates for Women.....................................664-6699
  • Life Crisis (24 Hour Hotline) ................................................647-4357 or (800) 527-1460

1.15.5 If a Student is Sexually Assaulted: Procedures

1.15.5.1 A student may wish to discuss an incident of sexual assault with the Saint Louis University Department of Public Safety (977-2376), and/or the local Police Department, while considering the option to file a formal police report. If requested, University staff will assist you in calling either SLU DPS or city police. Students living in University-owned/operated housing are encouraged to immediately call the residence hall staff for assistance. The Residence Life staff will keep all personally identifiable information confidential if requested. They may be obligated, however, to report the time, date, nature and location of the incident.

1.15.5.2 It is important to preserve evidence that may be necessary to prove criminal sexual assault. Evidence can be gathered using a rape kit administered at a hospital within 72 hours of an assault. Do not shower or bathe, douche or change clothes before undergoing a medical exam or a rape kit. Do not drink liquids or use the rest room before going to the hospital. Do not clean or disturb the physical area in which the assault occurred.

1.15.5.3 If you desire assistance from the University, promptly call Public Safety or a Residence Life staff member if you live on campus or any other University staff or faculty member with whom you feel comfortable.

1.15.5.4 The Department of Public Safety will escort you to Saint Louis University Hospital Emergency Room (577-8000). The Department of Public Safety will ask for your name and the time and location of the incident. You may request to be taken to another hospital of your choice or to be transported by ambulance. Bring a change of clothes with you.

1.15.5.5 The Department of Public Safety will call the local Police Department, appropriate University officials and a University Student Health and Counseling Center Professional Counselor.

1.15.5.6 A counselor from the Student Health and Counseling Center will be dispatched to the emergency room to provide assistance, if so requested. You may request that the counselor leave at any time or request another counselor of your choice.

1.15.5.7 You are encouraged, but are not required, to file a report with the police.

1.15.5.8 You have a right to have a University representative (such as a staff member from Counseling, Residence Life, Campus Ministry, etc.) with you when interviewed by the local police. You may ask the representative to leave at any time.

1.15.5.9 You are encouraged to call the Director of Student Conduct, or designee to learn about your rights as a victim of sexual assault. The Director of Student Conduct, or designee can be reached at 977-7326. Students alleging assault by staff or faculty will be referred to the Office of Diversity and Affirmative Action and other appropriate University offices. You are encouraged to file charges with the Director of Student Conduct, or designee if you were assaulted by a student.

1.15.5.10 You have the option to request, and will be provided assistance, to change academic and living situations in the University's residence life system after an alleged sexual assault incident, if such changes are reasonably available. To do so, contact the Office of Housing and Residence Life at 977-2811 and ask to speak to your Residence Hall Coordinator. In addition, the University reserves the right to change living arrangements of any person involved in sexual assault incidents to the extent necessary to protect the safety or well-being, or property of the members of the residential community, to protect a student's own physical or emotional safety and well-being, or to preserve the orderly functioning of the residential community or operations of the University in the University's sole discretion.

1.15.6 Procedures to initiate on-campus conduct action, if the assault was allegedly committed by a student:

1.15.6.1 If you believe that you have been a victim of sexual assault, you are encouraged to discuss the situation with a University staff member while considering the option of filing formal disciplinary charges. The offices of Campus Ministry, Student Life, Housing and Residence Life and the Student Health and Counseling Center can offer support and information.

1.15.6.2 If you decide to file University charges, you must file a complaint in writing with the Director of Student Conduct, or designee. The Director of Student Conduct, or designee may press formal charges against the accused student on behalf of the University, should the alleged victim choose not to do so. The procedure follows those outlined in the Code (Section 2.10).

1.15.6.3 There is a fundamental difference between student conduct and criminal law. While some terminology and procedures may resemble those used in the courts, the behavior of all student conduct cases within the University community must be consistent with the educational mission of Saint Louis University, rather than simply emulating legal proceedings. The standard utilized to determine if a violation has occurred is based on a finding that it is more likely than not that a violation of the Code occurred, rather than beyond a reasonable doubt.

1.15.6.4 In cases involving alleged sexual assault, both the accuser and the accused are entitled to the same opportunities to have an adviser present during a campus disciplinary proceeding. Both the accuser and the accused shall be informed of the outcome of the proceeding.

1.15.6.5 In cases involving alleged sexual assault, in which both the accused student and the student filing charges live in the same residential community, University officials may move either or both students to another residential community at any time for any duration.

1.15.7 Possible Outcomes

Possible outcomes are indicated in the Code and include: expulsion, suspension, disciplinary probation, disciplinary warning , discretionary outcomes, restitution, fines, restricted access, housing probation, housing suspension, residence hall contract termination, probation of a student organization, suspension of a student organization, and termination of a student organization.

1.16 Student Grievances (Nonacademic)
The following grievance procedure is available to students if a student believes he or she has not received fair treatment with respect to services provided by the University, outside of the classroom.

1.16.1 Grievance Procedure

1.16.1.1 A student with a grievance should first notify the person or office responsible to seek a resolution. Such notification should be in writing and should be timely submitted.

1.16.1.2 If the student does not receive a satisfactory response within a reasonable period of time, but no later than ten days or less, he or she should notify in writing the director or dean responsible for the particular office or department. The dean or director will then be responsible for a reply within ten days from the day of receipt.

1.16.1.3 If the student still is not satisfied that appropriate action has been taken, he or she should submit his or her concern in writing to the appropriate Vice President. The Vice President will be the final arbiter of the problem, and will notify the student of the resolution within ten days of receipt of the complaint. For further assistance, contact the Assistant Vice President for Student Development/Dean of Students.

1.17 Student Identification
All registered students are expected to carry their University Identification Card (SLU ID card) at all times for identification purposes. Lost, stolen or damaged cards must be replaced by Parking and Card Services immediately, at the student's expense. SLU ID's are the property of Saint Louis University and must be shown to any University official, or his or her designated agent, upon request.

1.18 Student Records
The Family Educational Rights and Privacy Act of 1974 (FERPA), 20 U.S.C. section 1232(g), as amended, is a federal law giving certain rights to parents or students regarding educational records at schools of every level receiving funding from the U.S. Department of Education. At the post-secondary school level, the rights afforded by FERPA belong, in general, to the student rather than to the parent. In accordance with FERPA, the University annually distributes to students a Notification of Rights. Copies of the notice also may be obtained in the registrar's office or on-line at www.slu.edu. Students with disabilities should call the University Disabilities Coordinator at 977-8885 to obtain assistance as needed.

1.19 University Events
1.19.1 Outdoor events and gatherings on campus at which alcohol will be sold or consumed must be registered with Event Services and approved by the Department of Student Life, BSC 319. Alcoholic beverages may be dispensed ONLY WITH SPECIAL LICENSE from the state and/or city, obtained by University Dining Services, Busch Student Center. At least 14 days planning time is required.

1.19.2 Alcoholic beverages in outdoor locations are permitted ONLY at registered/approved events. For safety reasons, no glass bottles are permitted.

1.19.3 Procedures for Planning Student Events (A step-by-step checklist for planners of social activities at which alcoholic beverages will be served or sold):

1.19.3.1 Decide on a Date. You may wish to consult the activities calendar online to avoid duplication or over-booking.

1.19.3.2 Select the Location. To reserve any space on campus, call Event Services at 977-6338, BSC 356. For off-campus locations, call the hotel, banquet or other facility of your choice and obtain information and a letter of intent or sample contract. No contracts on behalf of the University may be signed by any unauthorized individual. Contracts may only be signed by authorized University officials. Personal liability for the event may result for the individual signing contracts on behalf of the University. Consult the Department of Student Life for details.

1.19.3.3 Register the Activity. Obtain a Student Event Registration form from Event Services, BSC 356. At least ten days before the event, complete and return the form, attach the sample contracts you are considering, and consult with the Director of Student Life about security, the alcohol policy and guidelines, publicity and the responsibility of the sponsors for your event.

1.19.3.4 Arrange for Food and Beverage Service. On campus, all food and beverage service must be provided by University Dining Services. Discuss your needs with the catering manager at 977-1559.

1.19.3.5 Confirm the Location. If the event will be held in Simon Recreation Center or the West Pine Gym, take the approved copy of the Student Event Registration form, with the contract, to the Athletic Office. Pay any applicable deposit or fee. Keep your copy of the form for reference. If the event is at an off-campus location, complete your arrangements with the facility.

© 1818 - 2015  SAINT LOUIS UNIVERSITY   |   Disclaimer   |  Mobile Site
St. Louis   |   Madrid