2011-2012 Code of Student Conduct
Table of Contents
Statement of Rights and Responsibilities
2.2 Policy Overview and Applicability
2.3 Conduct Occurring Off-Campus
2.4 Conduct Violations
2.5 Mental Health Issues and Behavior
2.6 Interm Suspension
2.7 Professional Standards
2.8 Violation of Law and the University Code of Student Conduct
2.9 Residence Hall/Apartment Rules and Regulations
2.10 Preliminary Meeting
2.11 Preliminary Meeting Appeal Process
2.12 Hearing Procedures
2.14 Student Organizations
2.15 Hearing Appeals
2.16 Disciplinary Records
2.16 Parental Notification
2.17 Interpretation and Revision
The purpose of the Code of Student Conduct is to create an educational climate of excellence that is rooted in the Jesuit, Catholic tradition. The Five Dimensions of the Saint Louis University Experience challenge all members of our community to strive for excellence, to become men and women for others, to integrate classroom and out-of classroom learning, to develop their talents through discovery and reflection, and to be concerned for each person (cura personalis). All members of the University community are expected to contribute to the development and sustainability of community through word and action. Our community is characterized by respect for the dignity of others, honesty, and the pursuit of truth. These Dimensions are created to ensure the right and privileges of all and to preserve the integrity of our learning community.
Scholarship and Knowledge
By developing a well-rounded educational foundation which incorporates learning through experience, by becoming scholars in their chosen fields, and by dedicating themselves to the advancement of knowledge, students are prepared for advanced study, for their careers, and for lifelong learning.
Intellectual Inquiry and Communication
By developing the abilities of intellectual inquiry and communication, students are able to learn effectively, express ideas and concepts clearly, and apply their knowledge to new situations they encounter.
By welcoming and working with others, regardless of race, color, ethnicity, national origin, ancestry, religion, gender, disability, age, sexual orientation, marital status, military status, pregnancy, or any other characteristic protected by law, students build an inclusive community which leads to respect and compassion for human life and the dignity of each person.
Leadership and Service
By serving others and by promoting social justice, students become men and women for others who lead by their example.
Spirituality and Values
By developing their spirituality, values, and openness to the transcendent, students determine principles to guide their actions and their relationships with others.
It is essential and expected that Students assume responsibility for their conduct and that of their guests. When Students infringe on the rights of others, the University may intervene. Student conduct proceedings initiated pursuant to the Code of Student Conduct (the "Code") or other University policies are integral to the educational mission of the University. In order to maintain and preserve the educational nature of University actions taken under the Code of Student Conduct, proceedings are not intended to imitate or to serve as a substitute for civil or criminal proceedings, nor are formal rules of evidence utilized in such cases applicable to proceedings of the University under the Code of Student Conduct.
Students are expected to inform their guests of the policies, procedures and expectations of the University and may be held responsible for the actions of their guests. Students are expected to take reasonable steps to ensure that their guests do not infringe on the rights of others or violate University policies. Students may not invite onto campus or to attend any University related function, as a guest or otherwise, any person whom they know or should know is restricted from attending University activities or entering onto University premises.
Statement of Rights and Responsibilities
All student members of the Saint Louis University community have certain rights and are asked to assume significant responsibility by contributing their skills and talents to the University community. These rights and responsibilities include:
The Rights as stated in the Notice of Non-Discrimination
All programs and activities at Saint Louis University are open to all students without regard to sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran's status, pregnancy or any other characteristics protected by law.
The Right of Expression
The University recognizes each student's right to free speech, association and the free exercise of religion in the context of our Jesuit, Catholic mission, values, and ideals. In keeping with this recognition, the student media shall be free of censorship and advance approval of material, provided that its student leadership develops written editorial policies, ethical operating procedures and provide accurate and balanced news coverage, all based on the highest journalistic standards, state and federal law and the Mission of the University.
The Right to Petition
Each student shall have the right to petition the University for redress of grievances, amendment of University regulations, and modifications of University policy in a manner consistent with the Jesuit Catholic heritage and the University's Mission.
The Right of Privacy
Students shall be secure in their persons, living quarters, papers and effects from unreasonable searches and seizures. Information from disciplinary, academic, health and/or counseling files shall not be available to unauthorized persons without the expressed written consent of the student involved.
The Right to Assembly
Students shall have the right to assemble, provided it is done in accordance with University policy. The student body shall have formal and clearly defined means of participating in the formulation of University policy in student-related matters. Such participation will include, but not be limited to, membership on appropriate University committees. Students shall have the right to establish and elect a democratic student government, including designated organizations that fall under its penumbra, shall be recognized as the official and final voice of the student body.
As a member of an academic and social community, each student accepts the following responsibilities in keeping with the Five Dimensions of the Saint Louis University experience:
Scholarship and Knowledge
- Students have a responsibility to inform themselves on issues which affect them and the University, and to base their concerns and actions on accurate and timely information.
- Students have a responsibility to follow duly adopted policies of the University concerning appeals of decisions, adjudication of grievances, and access to activities.
Intellectual Inquiry and Communication
- Students are responsible for learning the content of any course of study for which they are enrolled and for putting forth their personal best efforts to be active and participating learners.
- As responsible members of the University community, students will conduct themselves in academic settings in a manner respectful of the rights of their fellow learners and their teachers.
- All students are expected to extend the highest standards of respect and professional integrity to the faculty, staff and administration of the University.
- Students will not engage in any abusive or threatening speech or communications, whether verbally, written, or electronic speech. When conflict and difference of opinion arise, students will address one another, as well as all other members of the University honestly and respectfully.
- All students will be respectful of different backgrounds, identities, religious traditions, personalities, and beliefs of the students, faculty, and staff who make up the Saint Louis University community.
- As responsible community members, students agree to follow the laws governing use of alcohol, controlled substances, firearms, and similar regulated substances and items, and to abide by the duly adopted policies of the University which are based on those laws and the community's desire for a healthful and safe environment.
- All members of the University community have a right to live and work safely. All students will conduct themselves in a manner which does not pose a threat to themselves or any other person.
Leadership and Service
- Students have a responsibility to participate in the election and operation of the student government to assure it is representative of the diverse views of the student body, responsive to its varying needs and desires, and provides legitimate representation of student opinion.
Spirituality and Values
- In exercising the rights under the Statement of Student Rights, students will behave in a civil manner which is respectful of the rights of all other members of the University community- students, faculty, staff, and administrators, and will be guided by the duly adopted policies of the institution which promote an orderly, safe, and secure environment in the community.
2.1.1 The term "University" refers to Saint Louis University and all of its affiliated schools, divisions, departments and related entities, campuses and controlled properties.
2.1.2 The "Student" refers to any and all persons enrolled at or taking courses through the University in any capacity. Persons who withdraw after allegedly violating the Code of Conduct, those persons not officially enrolled at the University but who maintain a continuing relationship with the University, those persons who have been notified of their admitted status to the University and individuals living in University owned/operated residential facilities are also deemed "Students" under this Code.
2.1.3 The term "Accusation" refers to a written statement by the Complaining Party, identifying the Accused Student and setting forth information relative to the alleged Code of Student Conduct violation, which may include the dates, times, witnesses and a brief description of the alleged misconduct.
2.1.4 The term "Accused Party" refers to the Student, group of Students or University affiliated organization accused of a violation of this Code of Student Conduct.
2.1.5 The term "Appeal Officer" refers to the individual who reviews a Student conduct violation case that has already been heard during a Preliminary Meeting or by a Conduct Body. Appeals stemming from a Preliminary Meeting, a Student Conduct Board determination, or a Hearing Officer determination will be heard by either a faculty or staff member designated by the Office of Student Conduct as qualified to hear appeals. All University Committee on Student Conduct (UCSC) appeals will be reviewed by the Vice President of Student Development or his/her designee.
2.1.6 The term "Code" refers to the Code of Student Conduct.
2.1.7 The term "Complaining Party" refers to any person or entity who submits an accusation that a Student violated the Code of Conduct. When a Student believes that s/he has been a victim of another Student's misconduct, the Student who believes s/he has been a victim will have the same rights under this Code as are provided to the Complaining Party, even if another member of the University community submitted the charge itself.
2.1.8 The term "Conduct Body" refers to the person or persons authorized to determine whether an Accused Party has violated the Code and impose sanctions, if any. The Conduct Body may include, without limitation, the Director of Student Conduct, or designee, the University Committee on Student Conduct ("UCSC"), the Student Conduct Board, the Behavioral Concerns Committee ("BCC"), a Hearing Officer or any other person or group of persons designated by the University to administer the policies and procedures of the Code or other University policies.
2.1.9 The term "Hearing Officer" refers to the individual, either faculty or staff member, who reviews the information for which a Student has been charged with a violation of the Code of Conduct. A case goes to a Hearing Officer when a Student does not take responsibility for a violation during the Preliminary Meeting. The Hearing Officer will review the incident report and allow the Student to provide witnesses and other relevant information during the hearing. The Hearing Officer will make a determination as to whether the Student is responsible for the violation(s) and, if so, determine the appropriate sanctions.
2.1.10 The phrase "Member of the University Community" includes any person who is a Student, faculty member, staff member, University official or any other person employed by or affiliated with the University. Any question as to a person's status as a Member of the University Community shall be determined by the Vice President for Student Development or designee.
2.1.11 The term "University Premises" includes all land, buildings, facilities and other property in the possession of, owned, used or controlled by the University including adjacent streets and sidewalks.
2.1.12 The term "Student Organization" refers to any number of persons who have complied with the formal requirements for University recognition or registration.
2.1.13 The term "University Activity" refers to any on-campus or off-campus event or function conducted, approved, sponsored or funded, in whole or in part, by the University or any Student Organization.
2.1.14 The term "University Committee on Student Conduct" (UCSC)refers to the only standing Conduct Body with the authority to issue the sanctions of suspension or expulsion. A UCSC Board consists of five or more members from the University community representing faculty, staff, and Students. Faculty and staff members are appointed by the Office of Student Conduct and approved by the President and/or the Vice President for Student Development, or designee on an as needed basis. Student members are appointed by the Student Government Association and approved by the President and/or the Vice President for Student Development, or designee. The UCSC determines whether an Accused Party has violated the Code of Conduct and /or other University policies and may impose any sanction related to such determination.
2.1.15 The term "Student Conduct Board" refers to the standing Conduct Body consisting of not less than four Students appointed by the Director of Student Conduct, or designee and the Vice President for Student Development, in consultation with the Student Government Association on an as needed basis. The Student Conduct Board may determine whether an Accused Party has violated the Code and /or other University policies and may impose sanctions, other than suspension or expulsion, related to such determinations.
2.1.16 The term "Behavioral Concerns Committee" refers to the Conduct Body consisting of parties from the University Community trained in policy and mental health issues, such as from the Office of Diversity and Affirmative Action, a representative from the University's Student Health and Counseling Center or other SLU licensed mental health professional. Members are appointed by the President and/or the Vice President for Student Development. The purpose of the Behavior Concerns Committee is to perform the duties and responsibilities set forth in this Code relative to Student mental health issues and behavior.
2.1.17 The term "Director of Student Conduct, or designee" refers to the University official authorized to administer, enforce and facilitate the rules and procedures set forth in the Code and other University policies, procedures, rules and regulations. The Director of Student Conduct, or designee, is authorized to serve simultaneously as the Director of Student Conduct, and the sole or one of the members of any Conduct Body and may impose any and all sanctions in all cases.
2.2 Policy Overview and Applicability
It is impossible to list every category or specific example of conduct serious enough to warrant an official review. Therefore, the University reserves the right to initiate action and seek appropriate outcomes for conduct which is not specifically identified in this Code or in other University policies, rules and regulations whenever in the judgment of the Vice President for Student Development or his or her designee, it is determined to be in the best interest of the University. This may include conduct that occurs away from the University's premises and regardless of whether it is enumerated in the Code. Not all Accusations will be heard by the Conduct Body that the student prefers. The Director of Student Conduct, or designee or the Vice President shall have discretion over case assignments.
This Code shall apply to conduct that occurs on University Premises, at University sponsored events and to off-campus conduct and activity that may adversely affect the University community or the pursuit of the University's objectives. Each Student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if the conduct is not discovered until after a degree is awarded). This Code shall apply to a Student's conduct even if the Student withdraws from the University while a disciplinary matter is pending. The Vice President for Student Development, or designee has the right to amend or modify the procedural requirements of this Code as deemed warranted and appropriate in his/her sole discretion.
2.3 Conduct Occurring Off-Campus
Because the Director of Student Conduct, or designee or the Vice President for Student Development has ultimate discretion in determining whether or not off-campus incidents will be addressed under this Code, some factors that are considered in determining whether or not an off-campus incident will be addressed under this Code include but are not limited to:
2.3.1 The extent to which the behavior significantly impairs, obstructs, or interferes with the mission, processes or functions of the University.
2.3.2 The significance of the effect of the behavior upon other members of the University.
2.3.3 The manner in which the behavior tends to inhibit or impede the development of the University Student(s).
2.3.4 The potential positive impact that a resolution of the matter under the Code would have on the University community and the Student.
2.4 Conduct Violations
Students at the University are expected to make positive contributions to the University community and assume responsibility for their behavior when engaged in misconduct. Any Student found to have committed or to have attempted to commit the following misconduct may be subject to educational outcomes:
2.4.1 Abuse of the Conduct Process
Abuse of the Student Conduct Process, including but not limited to:
a. Failure to obey a notice or request from a Student Conduct Body, Director of Student Conduct, or designee or University official to appear for a meeting or hearing as part of the Student Conduct System.
b. Falsification, distortion, or misrepresentation of information before a Student Conduct Body.
c. Disruption or interference with the orderly conduct of a Student Conduct Body proceeding.
d. Institution of a Code proceeding or Accusation in bad faith.
e. Attempting to discourage an individual's proper participation in, or use of, the Student Conduct System.
f. Attempting to influence the impartiality of a member of a Student Conduct Board prior to and/or during the course of the Student Conduct Board proceeding.
g. Harassment (verbal or physical) and/or intimidation of a member of a Student Conduct Body prior to, during and/or after a student conduct code proceeding.
h. Influencing or attempting to influence another person to commit an abuse of the Student Conduct System.
2.4.2 Abusive Behavior
Any action, including verbal or written communications, that intimidates, coerces, or disturbs or upsets the health, safety or well-being of any person. Such communications include, but are not limited to, Facebook and other social networking postings, text messages, and e-mail.
2.4.3 Alcohol - Underage Drinking
Unlawful use, unlawful possession, unlawful manufacturing, unlawful distribution or sale of alcoholic beverages (See University policies 1.7 and Residence Life Policies 4.5)
2.4.4 Alcohol - Public Intoxication
Under the influence of alcohol to the degree that he/she is a danger to him/herself or another person in public.
2.4.5 Alcohol - Fake ID
Using or possessing a driver's license or other identification with information inconsistent with information maintained by the University for the purpose of purchasing alcohol or entering an establishment that requires patrons to be 21.
2.4.6 Alcohol - Purchasing or Providing Alcohol to Minors
Buying alcohol for or providing alcohol to anyone under the age of 21.
Intentionally starting or contributing to a fire.
Any unwanted physical contact with harmful intent that endangers the health, safety, or well-being of any person.
2.4.9 Destruction of Property
Attempted or actual damage to property or services of the University, a member of the University community, or other personal or public property, on or off campus.
Acts of dishonesty, including but not limited to the following:
a. Providing false and/or misleading information to a University official, authorized University agent, or other Member of the University Community;
b. Falsely manufacturing, altering, possessing in violation of University policy, or otherwise misusing any University or legal document(s), record, or instrument of identification.
c. Charging any long distance telephone call to any telephone on University Premises without proper authorization;
d. Providing false emergency contact information to the Banner Information System, Office of the Registrar or other University agent, including but not limited to: emergency telephone numbers, addresses, names, and e-mails.
2.4.11 Disorderly Conduct
Breach of peace; or encouraging another to participate in an on-campus or off-campus demonstration, riot or activity that disrupts the normal operation of the University and/or infringes on the rights of other members of the University Community; leading or inciting others to disrupt scheduled or normal activities within any campus building or area or near any campus building or area.
2.4.12 Disruptive Behavior
Behavior that disrupts, obstructs, or interferes with classroom activities, teaching, research, advising, or other University learning or scholarly activities and functions.
2.4.13 Drugs and Substance Abuse
Use, possession, manufacturing, sale or distribution of illicit drugs, controlled substances, or drug paraphernalia except as expressly permitted by law. Confirmed odor will constitute a violation. (See University Policies 1.8 and Residence Life Policies 4.5)
2.4.14 Failure to Comply
Failure to comply with a University Agreement, a reasonable request of a University official, authorized University agent, or law enforcement official and/or failure to properly identify oneself to these persons when requested to do so.
2.4.15 Fire Safety Systems
Inappropriate activation, tampering, or misuse of a fire detection system or any other safety or security equipment and/or failure to evacuate a building promptly during a fire alarm or other emergency situation. Possessing an incendiary device may also be considered a violation of this policy.
Any unwelcome, unsolicited, and offensive conduct that tends to injure, degrade, disgrace, or show hostility toward a person because of because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran's status, pregnancy or any other characteristics protected by law. (See University Policy in Section 1.8)
2.4.17 Hazardous Materials
Acquiring, creating, possessing, distributing, or using a hazardous or potentially hazardous material or substance.
Any act which has the ability to endanger the mental or physical health or safety of a Student, or fosters an environment for such acts, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, a group or organization. The express implied consent of the victim will not be a defense. Apathy or acquiescence in the presence of hazing are not neutral acts and may be considered violations of this policy.
2.4.19 Inappropriate Conduct as a Student
Conduct that fails to uphold the University's mission, values, objectives and responsibilities; conduct that fails to model good citizenship in any community.
2.4.20 Indecent Conduct
Sexually explicit, graphic, abusive, degrading, intimidating, or offensive jokes, comments, remarks, or gestures.
2.4.21 Keys and Access to Buildings
Unauthorized possession, duplication or use of keys or unauthorized access to any University building or area on University Premises.
2.4.22 Obstruction of Traffic
Obstruction of the free flow of pedestrian or vehicular traffic on or around University Premises or at University-sponsored events or University-supervised functions.
2.4.23 Sexual Assault
"Sexual assault" refers to engaging in any form of sexual contact or conduct with another without that person's clear, knowing, and voluntary consent. It is the responsibility of the person seeking to initiate sexual contact or conduct to affirmatively obtain such consent. It is not the responsibility of the intended recipient of such sexual contact to affirmatively deny such consent. Acts of sexual assault are classified into two categories: Level 1 and Level 2.
A Level 1 sexual assault refers to any sexual contact without consent and includes intentional touching, either of the victim or when the victim is forced to touch, directly or through clothing, another person's genitals, breasts, thighs, or buttocks.
A Student found responsible for a Level 1 sexual assault may be suspended. Other sanctions may include, but are not limited to, disciplinary probation, mandated counseling assessment, campus restrictions, and/or other educational sanctions. Other relevant factors may be considered in assigning sanctions, including the Student's conduct history.
A Level 2 sexual assault refers to any attempted or actual sexual penetration of any kind without the victim's consent. Examples include vaginal, oral or anal penetration by fingers, genitals, or objects.
A Student found responsible for a Level 2 sexual assault may receive a long-term suspension or even expulsion from the University. Additional sanctions may include, but are not limited to, disciplinary probation, mandated counseling assessment, campus restrictions, and/or other educational sanctions. Other relevant factors may be considered in assigning sanctions, including the Student's conduct history.
(See University Sexual Assault Policy in Section 1.15)
Attempted or actual removal of property of the University, a member of the University community, or other personal or public property, on or off campus.
Any action, including written or verbal communications, expressing an intent to wrongfully injure or endangers the health, safety or well-being of any person or to damage property.
Unauthorized entry into any building, structure, facility, or area on or off University Premises.
2.4.27 Unauthorized Use of Electronic Devices
Unauthorized use of electronic or other devices to make an audio or video record of any person without his/her prior knowledge, or without his/her effective consent when such a recording is likely to cause injury or distress. This includes, but is not limited to, surreptitiously taking pictures of another person in a residence hall room, classroom, gym, locker room, or restroom.
2.4.28 Unauthorized Use of Computers
Theft, unlawful use of or other abuse of computer facilities, files, software and resources, including but not limited to:
a. Unauthorized entry into a file, to use, read, or change the contents, or for any other purpose.
b. Unauthorized transfer of a file.
c. Use of another individual's identification and/or password.
d. Use of computing facilities and resources to interfere with the work of another Student, faculty member or University Official.
e. Use of computing facilities and resources to send obscene or abusive messages.
f. Use of computing facilities and resources to interfere with normal operation of the University computing system.
g. Use of computing facilities and resources in violation of copyright laws.
h. Any violation of the University's computer Appropriate Use Policy.
2.4.29 Violation of Rules and Regulations
Violation of any University policy, rule, or regulation published in hard copy or available electronically on the University website. This includes, but is not limited to, the violation of University and Residence Life Policies.
Unless otherwise expressly permitted by law, possession, use or keeping of a firearm, weapon, explosive device, dangerous chemical or any such item on University Premises or at a University Activity or otherwise illegally possessing a firearm, weapon, explosive device, dangerous chemical or any such item or if legally possessed, using any such item in a manner that harms threatens or causes fear to others.
2.5 Mental Health Issues and Behavior
Saint Louis University will reasonably accommodate Students (as defined in Section 2.1.2 of the Student Handbook) with documented mental health issues. Academic accommodations along with referrals to appropriate on- and off- campus support services will be designed to enable the Student to remain in school, meet academic standards and maintain social relationships. The intent of this policy is to assist the Student who cannot function effectively in the University community without posing a risk to him/herself or infringing upon the safety, rights or opportunities of others. This policy also provides mechanisms by which such a Student may continue toward the completion of his/her academic goals, if not immediately, then in the future. In the uncommon circumstance that a Student cannot safely remain at Saint Louis University or meet academic standards even with reasonable academic accommodations and other supports, Saint Louis University may require the Student to take a leave of absence. The Vice President for Student Development or a designee ("vice-president") reserves the right to take immediate, necessary and appropriate action to protect the health, safety, and well-being of an individual and/or the University community.
2.5.1 Referrals and Reporting
Any Member of the University Community (faculty, staff, parent, community member, alum, or student) may refer a student of concern or report an incident involving a student's distressed or disruptive behavior to the Dean of Students office. Faculty, staff, and students may also contact Student Health and Counseling Services ("SHCS") or a Behavioral Concerns Committee ("BCC") designee for a consultation when s/he observes early warnings signs of concerns. Reports and referrals will be forwarded to the BCC for review and/or evaluation.
2.5.2 Behavioral Concerns
The following are some examples, although not an exhaustive list, of student behaviors and/or policy violations that the BCC may choose to review and/or evaluate:
a. Cutting, self-mutilation
b. Impulsive behaviors/lack of self control
c. Suicide threats or ideation
d. Suicide attempts
e. History of alcohol or drug abuse
f. Pattern or trend of disrespectful behavior towards others and/or campus community
g. Threat of harm to others
h. Inadequately managed psychological or medical conditions and/or
i. Eating disorder (anorexia, bulimia, etc.) patterns and behaviors that may place the person at risk.
2.5.3 BCC Review
The Dean of Students, or Dean's designee, presents cases that have been referred or reported by a Member of the University Community to the BCC for initial review. The BCC may be convened as needed or at such regular times as determined by the committee for full case review of a Student who poses a potential threat of violence or self-harm.
If, after the case review, the BCC concludes that the Student does not pose imminent harm to self, others or community, but should complete recommendations intended to assist the Student in managing his or her behavior, the BCC will provide the Student an opportunity to participate in a Non-Crisis Case Management Response Process. The Dean of Students, or Dean's designee, will inform the Student of possible referrals for assistance and help the Student establish communication with various sources of assistance and support, including parents and/or legal guardians (consistent with Code of Student Conduct, 2.17 Parental Notification).
If after the case review, the BCC concludes that the Student poses an imminent threat to self, others or community, the BCC will engage the Student in a Crisis Case Management Response Process that will include parental notification and may include the Student's involuntary participation. A Student agreeing to voluntarily participate in a Crisis Case Management Response Process understands that s/he is agreeing to complete all of the BCC's recommendations and waives his or her right to appeal the decision. At this time, the Student may elect to apply for a voluntary leave of absence (See Section 2.5.4 below). If no agreement is reached, the matter may be referred to a BCC hearing (see Section 2.5.6 below).
If a Student agrees to voluntarily participate in a Crisis Case Management Response Process, but fails to substantively follow or comply with agreed upon recommendations, the matter may also proceed to a formal BCC hearing.
2.5.4 Voluntary Leave
A Student may be permitted to take a voluntary leave of absence for documented mental health or other health reasons. If a Student requests a voluntary leave, the Dean of Students will work with Student Health and Counseling Services, the appropriate academic dean's office, academic advisor, Registrar and Student Financial Services to help the Student arrange a voluntary leave of absence and secure a leave. When a Student takes a voluntary leave, the Student is permitted, for each class in which he/she is enrolled, to withdraw from the class or postpone assignments and exams. A Student on voluntary leave may maintain contact with, and is permitted, to visit the campus. This means the Student may also attend campus events.
2.5.5 Involuntary Referral for Evaluation
A Student may be required to have a psychological or psychiatric evaluation completed by a University approved, licensed mental health professional, at the Student's expense, if the Dean of Students, Dean's designee, or other University administrator facilitating the review of the referral believes that:
a. the Student may lack the ability or capacity to understand and/or respond to the referral;
b. the Student may not have known or understood the nature of the alleged referral; or
c. the Student provides information or exhibits behavior indicating s/he may have a mental health issue that is having a significant impact on the Student's behavior, personal well being or ability to function as a productive member of the University community.
A Student who fails to complete this evaluation may be referred to the BCC for a hearing and may also be subject to an interim suspension.
2.5.6 BCC Hearing
Referrals involving potential mental health issues may be referred by the Dean of Students, or Dean's designee, for a hearing by the BCC which is chaired by the Director of Student Conduct, or designee.
A BCC Hearing may be convened by the Dean of Students, or designee, for a "failure to comply" in one of the following scenarios:
i. After a determination that the Student poses an imminent threat to self, others, or the community and the Student agrees to voluntarily participate in a Crisis Case Management Response Process but fails to substantively follow or comply with the agreed upon recommendations;
ii. After a determination that the Student poses an imminent threat to self, others, or community and no agreement is reached; and
iii. After a determination that the Student poses an imminent threat to self, others, or community and the Student fails to complete the evaluation in accordance with Section 2.5.5.
The BCC will convene to consider what, if any, responsibility the Student has relative to any alleged failure to comply and what, if any, action should be taken to ensure the best interests of the Student and the University community are being met.
a. The Student will be given at least 48 hours notice to appear at the BCC hearing.
b. The Student may be assisted by an advisor, such as a family member, a physician, a licensed psychologist, a psychiatrist or other licensed mental health professional.
c. Legal counsel is not permitted to be present as an advisor unless the Student is facing criminal charges resulting from the behavior under review. At no time will legal counsel, if permitted to attend, be allowed to speak on behalf of the Student or otherwise participate in the hearing.
d. The Student may submit information relative to the situation being considered.
e. A Student will be allowed to speak on his/her own behalf whenever possible subject to such reasonable rules that the committee establishes for its proceedings.
The BCC is charged with determining responsibility and issuing sanctions just as any Conduct Body referred to in this Code.
The BCC shall also consider whether or not resolution of the matter at the present time best serves the Student as well as the University community. Consideration may be delayed due to the Student's voluntary or involuntary leave and/or withdrawal, hospitalization, or in-patient treatment program or other relevant circumstances.
2.5.7 Involuntary Leave
Recommendations whether to impose an involuntary leave will be made by the BCC to the Vice President for Student Development, or a designee. The BCC may recommend an involuntary leave for safety reasons if it finds, after an appropriate assessment, that a Student poses a significant risk to him/herself or to others, and that the risk cannot be eliminated or reduced to an acceptable level. In making its decision, the committee will on a case-by-case basis:
1. Consider whether there are reasonable accommodations that would allow the Student to meet academic standards, and
2. Determine if safety is an issue, as well as consider the nature and severity of the risk, the probability that injury will actually occur, and whether support services available both on- and off-campus can sufficiently mitigate the risk.
Before making its decision, the BCC must:
1. Notify the Student that the committee is considering imposing an involuntary leave and disclose the basis for the committee's decision to consider whether the Student needs to be placed on involuntary leave, and
2. Provide the Student the opportunity to appear personally before the committee and provide information relevant to the determination of imposing an involuntary leave. The Student may choose to be accompanied by an advisor for personal support. Advisors are not permitted to speak or directly participate in the BCC review. Legal counsel (licensed attorneys) is not permitted at the BCC meeting, except when criminal charges are concurrently pending against the Student, arising out of the same conduct being considered by the BCC. In such instances, legal counsel may only personally advise the Student and may not participate in the BCC review of the case. In situations where a Student is unable to appear before the committee, a representative of the Student may appear to present information for consideration. All advisors and representatives are subject to final approval of the BCC and the BCC may prohibit an advisor or representative at any time prior to or during the case review process.
The BCC may inquire into a Student's current condition and request recent mental health information and medical records. The BCC will, however, confine its inquiry to information and records necessary to make a determination. The committee may not insist on unlimited access to confidential information or records.
Prior to imposing an involuntary leave, a Student may be given the option to take a voluntary leave. Involuntary leave is subject to approval by the Vice President for Student Development, or a designee. If the BCC recommends an involuntary leave because there is a significant risk that the Student will harm another if s/he remains on campus, the committee may recommend restricting the Student's interactions with the campus community during the period of the leave as needed to ensure safety. Such restrictions may include limits on the Student's communications with faculty, staff or other Students and on the Student's access to the campus, for example, to visit friends or attend campus events.
Tuition, financial aid and housing costs may be refunded in accordance with standard University policy. The same arrangements for refunds of tuition or other costs will be available to a Student who takes a leave of absence for documented mental health reasons, whether voluntary or involuntary, as are available for a Student who takes a leave of absence for documented physical health reasons.
2.5.9 Returning from Leave
Reinstatement as an enrolled Student following either voluntary or involuntary leave normally requires a certification from the Student's treatment provider which satisfies the University that the Student's behavior is compatible with the academic and community standards of the University. In general, an opinion from the Student's treating mental health professional that the Student is fit to return is sufficient. In exceptional cases, Saint Louis University may require the Student to undergo an independent evaluation.
In evaluating a Student's request to return to the University, Saint Louis University will follow the process described in Section 2.5.3. The BCC may recommend to the Vice President for Student Development, or a designee, that a Student shall be required to comply with a set of reinstatement conditions set out for the Student in a written agreement. Failure to comply with these conditions may result in the Student's referral to the BCC process described in 2.5.3. A Student's request to return may be denied only if upon the BCC's recommendation, the Vice President for Student Development, or a designee, finds that the Student will not be able, upon return, to meet academic standards with reasonable accommodation(s) or be safely at the school even when appropriately utilizing available support services both on and off campus.
2.5.10 Alternative Housing While Enrolled
In the uncommon circumstance that a Student does not meet the standard for imposition of involuntary leave but cannot safely remain in Saint Louis University housing, Saint Louis University may require the Student to live in housing other than Saint Louis University housing while enrolled.
Recommendations about whether to require a Student to leave Saint Louis University housing will be made by the BCC to the Vice President for Student Development, or a designee, consistent with Section 2.5.3. A campus housing restriction may also prevent a Student from entering Saint Louis University housing - for example, to visit friends - so as to prevent disruption to the residence community.
The Student may continue to attend classes, extracurricular activities and campus events; maintain normal contact with teaching, administrative and other staff; and otherwise visit friends on campus.
2.5.11 Conduct Proceedings
Students charged with conduct violations may be afforded the following accommodations by the BCC and the Office of Student Conduct:
• If the Student takes a voluntary leave for mental health reasons, conduct proceedings may be stayed until the Student returns.
• If Saint Louis University is considering whether to require the Student to take an involuntary leave or to leave Saint Louis University housing, conduct proceedings may be stayed while the decision is being made.
• If a Student is placed on involuntary leave, the stay may continue until the Student returns.
• If the Student is required to leave Saint Louis University housing, the stay may continue until that restriction is lifted.
2.6 Interim Suspension
In certain circumstances, a student may be suspended for an interim period pending a hearing. The Vice President for Student Development or his or her designee may impose an interim suspension from the University whenever in his or her judgment such action is necessary to protect the safety and well-being or property of Members of the University Community, protect the Accused Student's own physical or emotional safety and well-being, or if the Accused Student poses a potential or significant threat of disruption or potential interference with the orderly functioning of the normal operations of the University. The interim suspension does not replace the regular hearing process, which shall proceed on the normal schedule, up to and through a Student Conduct Hearing.
2.7 Professional Standards
All undergraduate, graduate and professional program Students at the University are both members of both a particular school and college, as well as general Members of the University Community. Because social conduct, professional conduct and discipline in certain professional groups may be closely related to professional suitability, the dean of a particular school or other similarly situated person shall have and may assume full authority and responsibility to handle incidents involving professional suitability as a related academic matter. Standards of professional conduct and policies and procedures for handling such matters observed by the individual academic units may take precedence over the policies set forth in this Code at the discretion of the Vice President for Student Development, or designee. A Student may be accused of and sanctioned for violating this Code and for violating academic unit policies arising under the same facts, circumstances and actions.
2.8 Violation of Law and the University Code of Student Conduct
University Code proceedings may be instituted against a Student charged with conduct that potentially violates both the criminal law and this Code, without regard to the pendency of civil or criminal litigation in court or criminal arrest and prosecution. Proceedings under this Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus at the discretion of the Vice President for Student Development or designee. Determinations made or outcomes imposed under this Code shall not be subject to change because criminal charges arising out of the same facts giving rise to the Accusation were dismissed, reduced, or resolved in favor of or against the criminal or civil law defendant.
When a student is charged by federal, state or local authorities with a violation of law, the University will not request or agree to special consideration for that individual because of his or her status as a Student. If the alleged offense is also being processed under the Student Code, the University may advise off-campus authorities of the existence of the Code matter and how such matters are typically handled within the University community. The University will attempt to cooperate with law enforcement authorities and other agencies in the enforcement of criminal laws on campus and in the conditions imposed by criminal or civil courts for the rehabilitation of Student violators (provided the conditions do not conflict with University rules or outcomes). Students and other Members of the University Community, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.
2.9 Residence Hall/Apartment Rules and Regulations
Students and guests in the residence halls/apartments are subject to the rules and policies appearing in the Residence Life Guide, Residence Hall/Apartment Contract and this Code. Individual floors and halls/apartments also have authority to formulate standards of behavior for the residents in addition to those contained herein, subject to the approval of the Director of Housing and Residence Life and are incorporated herein. These policies will be established using the processes and criteria published by the Department of Housing and Residence Life. Floor and hall/apartment policy changes must be posted in designated areas or distributed to the affected individual Students at least 72 hours before they become effective. In the event of a conflict between any floor or hall policy and those policies contained in this Code or elsewhere, the more stringent policy shall take precedence.
2.10 Preliminary Meeting
2.10.1 The Director of Student Conduct, or his or her designee, shall serve as the coordinator for all Accusations arising under the policies contained in this Code.
2.10.2 Any Member of the University Community may file an Accusation against any Student or Student Organization for misconduct or a violation of this Code or any other University policy. All Accusations should be filed with the Director of Student Conduct, or designee within one year from the date of the alleged violation.
2.10.3 The Director of Student Conduct or designee may conduct a preliminary review to determine if the Accusation is meritorious and/or if it could be educationally resolved by mutual consent of all involved parties. If a Student accepts responsibility for a Code violation and agrees to the outcomes suggested by the Director of Student Conduct or other designated hearing officer, this shall be the final disposition of the matter.
2.11 Preliminary Meeting Appeal Process
2.11.1 When a Student receives sanctions for a violation of this Code or any other University policy through the preliminary process, they can appeal for the following reasons:
a. They believe that the process was unfair.
b. They believe the sanctions(s) imposed were excessive.
2.11.2 An appeal must be submitted within two University business days after responsibility is determined and sanctions are received. An appeal must be filed in writing, typed and signed, and delivered to the Office of Student Conduct and directed to "To Whom It May Concern". The Office of Student Conduct will verify that a legitimate reason for appeal has been stated and will then forward the appeal and the Student file to a conduct officer for consideration. The Student will be e-mailed with the contact information of the Appeal Officer and be directed to contact them immediately to set up an appointment to discuss the appeal.
2.11.3 As a general rule, neither the sanctions resulting from a disciplinary decision nor any change in the status of a Student will be enforced until the appeal has been fully considered. However, each matter shall be considered on a case-by-case basis, taking into account, among other things, the health and safety of individual community members or the community as a whole.
2.11.4 The Appeal Officer may decide the appeal or may remand the case to the Director of Student Conduct, or designee, in the following circumstances:
a. If it is determined on appeal that a serious deficiency occurred that may have materially affected the Conduct Officer's decision.
b. In the discretion of the University official reviewing the appeal, a remand is necessary in the interest of fairness.
2.11.5 An Appeal Officer can amend violations and sanctions at their discretion based on the appeal request and information provided in the Student's file.
2.11.6 A Complaining Party may appeal under the same terms and conditions as an Accused Party in those instances when the University, in compliance with state and federal law, may disclose the outcome of a conduct proceeding to the Complaining Party.
2.11.7 All appeal decisions of the Code of Student Conduct are final.
2.12 Hearing Procedures
2.12.1 If it is determined that the case cannot be resolved by mutual consent of all involved parties, the Director of Student Conduct or designee may request additional information from the involved parties. The Director or designee may seek additional assistance from the Department of Public Safety and Security Services to collect information when needed.
2.12.2 Once all information is collected, the Director of Student Conduct or designee may direct the Accusation to the appropriate Conduct Body or hearing officer in his/her sole discretion, or may allow the Student to choose a hearing before a Conduct Body or individual hearing officer. The Director reserves the right to refer more serious cases, including cases of sexual assault, to the UCSC.
2.12.3 Notice of a Hearing. If an Accusation is not disposed of through a mediation process or an admittance of wrong doing by the Accused Party as set forth above, the following hearing notification procedures will be followed:
a. To schedule a hearing, the Accused Party will be notified in writing of the Accusation. The hearing notification generally includes the time, date(s), location, and alleged misconduct described in the accusation.
b. Hearing notices will generally be sent to the involved parties via University e-mail. If the Accused Party refuses to accept the written notice, the hearing notice will be deemed received at the time of attempted delivery, date deposited in U.S. Mail or the date and time the e-mail was sent.
c. Absent special circumstances, a hearing will be scheduled to occur no sooner than ten business days (weekends and holidays excluded)from the date the notice was sent via e-mail or deposited in the U.S. Mail. The time limit for scheduling a hearing may be extended at the discretion of the Director of Student Conduct, or designee.
d. At the sole discretion of the Director of Student Conduct, or designee, Students who are alleged to be involved in two or more incidents of misconduct may have all of the Accusations combined and presented to the Conduct Body at the same time.
e. Due to time constraints, Accusations occurring during the first two weeks and last two weeks of a semester may receive expedited processing and a hearing, if appropriate, at the discretion of the Director of Student Conduct, or designee. Students may appeal the decisions in such cases, but may not be scheduled for an appeal hearing for the sake of expediency.
2.12.4 Hearing Process:
a. Absent extenuating circumstances as deemed appropriate by the Vice President for Student Development, hearings will be conducted in a relatively private setting, in compliance with the Family Educational Rights and Privacy Act, and involving only those persons involved in the alleged incident and those reasonably necessary for the Conduct Body to determine whether or not an Accused Party has violated University policy.
b. The Accused Party and the Complaining Party may be accompanied by a personal advisor. An advisor should be someone familiar with the University's conduct process; i.e. a Student, staff or faculty member who has sat on hearing boards or has acted as a hearing officer. While an advisor's role is to assist a Party with questions regarding the hearing process, knowledge of the hearing process is ultimately the responsibility of the Parties involved. In cases where a hearing will be conducted by the UCSC, the Office of Student Conduct will appoint a personal advisor to both the Accused Party and the Complaining Party as soon as possible. Except in extraordinary circumstances, personal advisors will be appointed no later than the time the hearing notice is delivered. Each party is responsible for presenting his/her own information and therefore, advisors are not permitted to speak or to directly participate in the hearing. Legal counsel (licensed attorneys) is not permitted at a hearing, even as a personal advisor, except when criminal charges are concurrently pending against the Accused Party, arising out of the same conduct that is the subject of the hearing. In such cases, the Accused Party and the Complaining Party are permitted, but not required, to have legal counsel present as an advisor. In such instances, legal counsel may only personally advise the client and may not participate in any manner in the hearing. All advisors are subject to final approval of the Director of Student Conduct, or designee. The Director of Student Conduct, or designee may, in his/her sole discretion, prohibit an advisor at any time prior to or during the hearing process and in such instance, the Accused Party will be given a reasonable amount of time to identify a replacement advisor if desired.
c. A list of possible witnesses, advisor, relevant information and documentation (i.e. pertinent records or exhibits), may be accepted for consideration by a Conduct Body, provided they are submitted to the Director of Student Conduct, or designee or designated Hearing Officer in accordance with the following provisions:
i. Hearings before the Student Conduct Board or individual hearing officer: at least 48 hours before the hearing.
ii. Hearings before the UCSC: at least 5 calendar days before the hearing. For those hearings with the 5 day requirement, each party will then have an opportunity to provide further information responsive to the other party's information. That new information must be submitted at least 48 hours before the hearing. In certain circumstances, individual names or personally identifiable information may be redacted in order to comply with federal privacy laws.
iii. If additional witnesses or documents are identified that were not available prior to the periods stated, and the hearing is before the UCSC, the Chair of the UCSC Board will determine whether to allow the new information to be presented to the full Board. For all other hearings, the Director of Student Conduct, or designee, will determine whether to allow the new information in the hearing. In the event that new information is allowed, all parties will be notified and given an opportunity to review the new information.
iv. The Conduct Body, Accused Party or Complaining Party may arrange for witnesses to present relevant information at the hearing. Witnesses will be required to provide relevant information and answer questions from the Conduct Body. The Chair of the UCSC Hearing, in his /her sole discretion, can limit the number of witnesses they deem relevant to the hearing.
v. To preserve the educational tone of the hearing, the Accused Party and/or Complaining Party may suggest questions to be answered by the witnesses and each other. All questions shall be provided to the Conduct Body chairperson or hearing officer, as the case may be, rather than to the witnesses or other parties directly. The appropriateness and relevancy of all such questions are subject to the approval of the Conduct Body chairperson or hearing officer in his/her sole discretion.
vi. The Complaining and/or Accused Party may request that Student witnesses be required to attend the hearing. The request shall specify the witness' name and the information expected from the Student. For hearings before the UCSC, the Chair of the UCSC will determine whether the expected information would be appropriate and relevant and will approve or deny the request. For all other hearings, the Director of Student Conduct or designee will determine whether the expected information would be appropriate and relevant and will approve or deny the request. In either case, if approved, the Director of Student Conduct or designee will take appropriate steps to attempt to secure the attendance and participation of the Student witness.
d. The Conduct Body chairperson or individual hearing officer, generally, is the presiding University official responsible for overseeing the hearing and for taking all steps necessary and appropriate to conduct the hearing. All procedural questions during the hearing are subject to the final decision of the presiding University official. In all UCSC hearings, the Vice President of Student Development will appoint a procedural advisor to the UCSC Board.
e. In any hearing or other related meeting, the Accused Party may remain silent, and such silence will not be used against him/her in determining whether or not a violation of University policy has occurred. If an Accused Party chooses not to participate in the hearing process, the final decision as to whether or not the Accused Party violated University policy will be based on the information presented in the hearing.
f. After the hearing, the Conduct Body will determine (by a majority vote if the Conduct Body consists of more than one person) whether the Accused Party has violated University policy based on the information presented in the hearing. In its determination, the Conduct Body will utilize a standard of whether it was more likely than not that the Accused Party violated University policy.
g. If the Accused Party fails to appear before the Conduct Body at the time of the scheduled hearing, the hearing will be conducted in the Accused Party's absence.
h. The Conduct Body may accommodate deviations from general hearing procedures when such deviations are reasonably necessary to protect an individual's safety or well-being (including without limitation, psychological well-being) under the circumstances. This accommodation may be made at the sole discretion of the Director of Student Conduct or designee and such accommodation may be made at any time prior to or during the hearing process.
i. The Conduct Body may announce a decision at the conclusion of the hearing or meet following the hearing to consider the information presented and communicate its decision in writing to the Accused Party within five business days of the hearing. Notification will include an explanation of the appeal process. Subject to the requirements of the Family Educational Rights and Privacy Act and/or other state and federal laws, the Complaining Party or other appropriate parties may be notified of the decision of the Conduct Body. In accordance with the Higher Education Act of 2008, the University will, upon written request, disclose to any alleged victim of a crime of violence or nonforcible sexual assault , the outcome of the conduct decision.
j. The Conduct Body may impose any sanctions deemed appropriate under the circumstances.
The following sanctions may be imposed singly or in combination upon a Student or Student Organization found to have violated this Code or any other University policy. Other sanctions not listed may be imposed upon recommendation by the Conduct Body or hearing officer.
2.13.1 Disciplinary Warning: A disciplinary warning is an official written notification that the Student's behavior is objectionable and violates the Code of Student Conduct; that the action or behavior must cease; and that further misconduct could result in additional disciplinary action.
2.13.2 Disciplinary Probation: Disciplinary probation is a formal notice, affecting the non-academic status of the Student, that the Student's behavior is unacceptable within the University community. Disciplinary probation requires that the Student demonstrate during a specified period of time that s/he is capable of meeting the conduct standards expected of members of the University community and reclassifies them as a Student "not in good standing" with the University. Probation is for a designated period of time and includes the probability of more severe disciplinary sanctions if the Student is involved in any other conduct violations during his/her probationary period. A Student deemed to be "not in good standing" with the University may be subject to any or all of the limitations/restrictions that the hearing officer/Conduct Body deems appropriate, such as:
a. Loss of eligibility for campus apartment living;
b. Loss of ability to represent the University in any public performance or event;
c. Loss of ability to hold office or serve in a leadership position in any Student organization;
d. Loss of ability to participate in Intramurals or Club sports;
e. Loss of ability to participate in leadership roles or Student organizations; and
f. Loss of scholarship.
Additional requirements or restrictions may be a condition of the probationary period. Failure to meet the requirements of probation, or to comply with the restrictions, or further objectionable behavior may result in additional disciplinary sanctions, such as suspension or dismissal from the University
2.13.3 Discretionary Sanctions: Include, but are not limited to, service to the University or community; letters of apology; completion of educational programs; assessment and counseling; evaluation or treatment by an appropriate health care or other professional; disqualification from representing the University in official University activities such as intercollegiate athletic contests, holding or seeking an officer position in a University organization and/or participation in intramural athletic events or other discretionary assignment deemed appropriate by the Conduct Body.
2.13.4 Restitution: Monetary compensation for loss, damage or injury as determined by the Conduct Body.
2.13.5 Fees/Fines: The imposition of a monetary fee/fine appropriate under the circumstances.
2.13.6 Loss of Privileges: Denial of privileges to University services and facilities and/or attendance or participation in activities, events or programs.
2.13.7 Restricted Access: Restriction or termination of a Student's access to a residence hall/apartment or designated portion of a residence hall/apartment as a guest, or other University facilities or a portion thereof.
2.13.8 Housing Suspension: Separation of the Student from a floor, apartment or residence hall for a definite period of time. Conditions for reinstatement may be imposed.
2.13.9 Contract Termination: Termination of the Student's residence hall/apartment contract and removal from the Residence Life system. Readmission to the Residence Life system may occur only with written approval from the Director of Housing and Residence Life. Students whose contracts are terminated will lose visitation privileges to all residence halls/apartments and may be assessed housing and other charges in accordance with the terms of the living unit contract.
2.13.10 Degree and/or Transcript Withholding: The University may withhold awarding of a degree otherwise earned or an official University transcript until the completion of the process set forth in this Code, including without limitation, the completion of all sanctions imposed.
2.13.11 Suspension: Separation of the Student from the University for a definite period of time, after which the Student is eligible to return. Conditions of readmission may be specified. Students who are suspended from the University may forfeit all tuition and other fees paid or required to be paid for the academic year. Students who are suspended from the University may not visit the University or attend University activities and or functions during their period of suspension.
2.13.12 Expulsion: Permanent separation of the Student from the University. Any Student who has been expelled from the University under the Code may be readmitted only with written approval of the Vice President for Student Development. Students who are expelled from the University may forfeit all tuition and other fees paid or required to be paid for the academic year. Students who are expelled from the University may not visit the university or attend university activities and or functions.
2.13.13 Revocation of Admission and/or Degree: Admission to or a degree awarded from the University may be revoked for fraud, misrepresentation, or other violation of standards in obtaining the degree, or for serious violations committed by a Student prior to graduation.
2.13.14 Parental Notification: Parents are sent a letter from the Office of Student Conduct notifying them of a Student's violation(s) and sanctions. The University understands that parents and/or guardians maintain an interest in their Student's behavior while at college, and can play a positive role in the learning experience. (See Section 2.15).
2.13.15 Housing Probation: Probation is generally defined as the temporary imposition of conditions allowing the Student continued, unbroken University enrollment and/or presence in University housing subject to stated conditions. A Student deemed to be on "housing probation" is subject to additional and more severe sanctions if there is a violation of any University policy or procedure during his/her probationary period. Students on housing probation are not eligible to sign up for or live in University owned or managed apartments.
2.14 Student Organizations
2.14.1 All hearing procedures applicable to Accused Parties are also applicable to Student Organizations (Section 2.1.10).
2.14.2 If a Student Organization is found in violation of the Code of Conduct, the Conduct Body may impose one or more of the following sanctions or other sanctions not set forth below but determined to be reasonable and appropriate by the Conduct Body:
a. Probation: Probationary status for not less than one academic semester, during which time the organization will be required to fulfill specific conditions or refrain from certain actions or activities. Violation of the probation conditions, or any University policy or procedure, may result in additional and more severe sanctions.
b. Suspension: Separation from the University for a specified period of not less than one semester. Suspension involves a loss of all privileges, including, without limitation, the use of University facilities and services as well as a probationary status for not less than one year following completion of the suspension.
c. Termination: Permanent separation of a Student organization from the University and the forfeiture of any organizational funds in the possession of the University.
d. Discretionary sanctions: Without limitation, service to the University or outside community, letters of apology, completion of educational programs, assessment and/or counseling, or other appropriate and reasonable assignment.
e. Fine/Fees: The imposition of a monetary fee/fine appropriate under the circumstances.
f. Restitution: Monetary compensation for loss, damage or injury as determined by the Conduct Body.
g. Loss of privileges: The suspension of certain organizational privileges, opportunities and/or the right to participate in certain activities.
2.15 Hearing Appeals
2.15.1 When a Student receives sanctions for a violation of this Code or any other University policy through the hearing process, they can appeal for the following reasons:
a. They believe that the process was unfair.
b. They believe the sanctions imposed were excessive.
c. They believe the sanctions imposed were not appropriate for the Violation(s) for which they were found responsible.
d. There is new information available for the Appeal Officer to consider that was not available at the time of the hearing.
2.15.2 An appeal must be submitted within two University business days after responsibility is determined and sanctions are received. An appeal must be filed in writing, typed and signed, and delivered to the Office of Student Conduct. Appeals should be directed to "To Whom It May Concern". Appeals are reviewed at one of two levels in the following manner:
a. The Vice President for Student Development or his designee will consider appeals for cases heard before the UCSC, including all sexual assault cases.
b. All other hearing appeals will be distributed by the Office of Student Conduct to other Appeal Officers. The Office of Student Conduct is responsible for forwarding the appeal along with the Student file to the appropriate Appeal Officer.. The Student will be e-mailed with the contact information of the Appeal Officer and be directed to contact them immediately to set up an appointment to discuss the appeal.
2.15.3 As a general rule, neither the sanctions resulting from a disciplinary decision nor any change in the status of a Student will be enforced until the appeal has been fully considered. However, each matter shall be considered on a case-by-case basis, taking into account, among other things, the health and safety of individual community members or the community as a whole.
2.15.3 The Appeal Officer may decide the appeal or may remand the matter for a full or limited hearing to the original Conduct Body for further proceedings in the following circumstances:
a. If it can be demonstrated that new evidence sufficient to alter a decision was unavailable or could not have been known to a party at the time of the original hearing.
b. In the discretion of the University official reviewing the appeal, a remand is necessary in the interest of fairness.
2.15.4 An Appeal Officer can amend violations and sanctions at their discretion based on the appeal request and information provided in the Student's file.
2.15.5 A Complaining Party may appeal under the same terms and conditions as an Accused Party in those instances when the University, in compliance with state and federal law, may disclose the outcome of a conduct proceeding to the Complaining Party.
2.15.6 All appeal decisions of the Code of Student Conduct are final.
2.16 Disciplinary Records
In accordance with the Family Educational Rights and Privacy Act (FERPA), disciplinary records are considered a part of a Student's education record.. A Student's disciplinary record consists of those incidents in which a Student was alleged to have violated a University Policy and/or the Student Code of Conduct and either took responsibility or was found responsible for the violation(s). Any charge for which a Student is found not responsible does not become part of a Student's disciplinary record. In situations involving both an Accused Party (or a Student Organization) and a Student claiming to be the victim of another Student's conduct, the records of the process and of the sanctions imposed, if any, shall be considered to be the education records of both the Accused Party(s) and the Student(s) issuing the complaint because the educational career and chances of success in the academic community of each may be impacted.
To receive information in a Student's file, the Student must submit a signed request in-person or if in writing, along with a copy of a picture ID , to the Office of Student Conduct. The request should include specifically what should be released and to whom. Students requesting a copy of their file for their own personal records will get a copy of their complete file. Students requesting a release of information to a third party (graduate school, employer, etc.) will only receive information from the file on incidents where the Student either accepted responsibility or was found responsible in a hearing/appeal process. Disciplinary records are maintained for seven years from the time a Student graduates or withdraws from the University with the exception of a Student who was suspended or expelled which are maintained indefinitely.
2.17 Parental Notification
The purpose of Saint Louis University's parental and guardian (from hereafter referred to as parental or parents) notification policy is to foster a healthy and safe campus community while promoting the educational and professional success of Students. Consideration to notify parents demonstrates Saint Louis University's commitment to "cura personalis" or a deep "care of the person" and our goal "to work toward the common good."
While the University's primary relationship is with its Students, the University also understands that parents and/or guardians maintain an interest in their Students' behavior while at college, and can play a positive role in the learning experience.
Therefore, the University strives to foster a partnership with both Students and their parents in which each has a unique responsibility to promote a healthy and productive learning experience. As part of our mission, the University expects Students to assume personal responsibility and accountability for their actions as they learn to function interdependently.
The University also recognizes that the process of establishing appropriate levels of personal autonomy requires support and, at times, assistance or intervention. In the appropriate circumstances, notification of parents or legal guardians can be a means of support in that transition. Parental notification is intended as a means to inform and encourage communication between a Student and his or her parents without compromising our primary relationship with the Student and his or her ability to assume responsibility for his or her actions. Parents are encouraged to use this information to assist their Student in fulfilling his or her educational goals through the use of open dialogue. After parental notification has occurred, the University will continue to correspond and otherwise conduct business directly with the Student, and not through parents, guardians, or any other third party.
In accordance with the Family Educational Rights and Privacy Act Policy, the University has established the following guidelines for notifying parents when there is:
1. concern for the welfare of a Student; or
2. the Student's behavior may jeopardize the welfare of others; or
3. the Student is involved in violations of federal, state, or local law or University policies related to the possession, use, or distribution of alcohol or a controlled substance (drugs).
Specifically, the University grants to the Vice President for Student Development or designee the authority to appoint who may notify parents or guardians, as well as to determine when and by what means they may do so.
The Vice President for Student Development or designee-whenever possible-will involve the Student in a discussion about the decision to notify his or her parents or legal guardian and will inform the Student when notification has occurred. However, Saint Louis University may disclose information to parents, without written consent from the Students, when notification is determined to be necessary to protect the health or safety of the Student or others. Nothing in these proposed guidelines shall prevent University officials from notifying parents or legal guardians of health or safety emergencies, regardless of the Student's conduct status.
Circumstances for Notification
In general, notification of parents or legal guardians for a violation of federal, state, or local law or University policy may happen given the following circumstances:
1. The Student receives treatment at a medical facility for a serious or life-threatening injury.
2. The Student has threatened or caused harm to self or others.
3. The Student has been found responsible or accepted responsibility for a conduct violation and part of the outcome includes parental notification, housing reassignment, housing contract cancellation, disciplinary probation, deferred suspension, interim suspension, suspension, or expulsion.
4. The University is notified by police that a Student was arrested or taken into custody.
5. The information regarding the Student is needed in connection with an emergency to protect the health or safety of the Student or other individuals.
6. The Student and/or a Student's guest is 17 years of age or younger and alleged to have violated any federal, state or local law, or any rule or policy of the institution.
The University retains the right in its discretion to notify parents of any conduct or behavioral matter.
2.18 Interpretation and Revision
2.18.1 Any questions of interpretation or application of the code of Student Conduct shall be referred to the Vice President for Student Development or his or her designee for final determination.
2.18.2 The Code of Student Conduct shall be reviewed every year under the Direction of the Director of Student Conduct, or designee.