2013-2014 University Policies and Procedures
The following policies apply to all undergraduate, graduate and professional Students attending Saint Louis University, unless otherwise superseded by the policies adopted by a particular college or school. All Student rules and regulations are consistent with the Catholic, Jesuit mission and values of the University. Students and Student Organizations are responsible for knowing and following these provisions. The appropriate Vice President shall resolve any questions involving the application or interpretation of University policies and procedures. In such instances, the decision of the Vice President shall be final and binding.
The University encourages the pursuit of knowledge by representation and exploration of diverse ideas in a manner consistent with its Catholic, Jesuit mission. It is understood though, that providing a forum for the open discussion of ideas does not imply or represent University approval or endorsement of any views expressed.
1.1 Academic Policies
1.2 Alcohol on Campus
1.3 Appropriate Use Policy
1.4 Digital Millennium Copyright Act (DMCA)
1.5 Disruption of University Activities
1.7 Email Communication
1.8 Harassment Policy
1.9 Hate Crime and Bias-Related Incident Protocol
1.12 Jeanne Clery Disclosure
1.13 Missing Persons Policy
1.15 Recording of Name and Address Changes
1.16 Responsible Action Protocol (RAP)
1.1 Academic Policies
Each college or school may adopt policies, regulations and procedures covering academic matters. Academic policies, regulations and procedures are available in the Dean's office for each school. Students are expected to become aware of these requirements. In instances in which a specific policy does not exist at the University or the particular college or school, the Dean has the authority to handle and process all academic matters.
1.2 Alcohol on Campus
The law of the State of Missouri states: "Any person under the age of twenty-one who purchases or attempts to purchase, or has in his possession any intoxicating liquor...is guilty of a misdemeanor. Furthermore, anyone guilty of a misdemeanor shall, upon conviction, be punished by a fine of not less than fifty dollars, nor more than one thousand dollars, or by imprisonment for a term not exceeding one (1) year, or by both such fine or jail sentence."
Saint Louis University recognizes both the letter and spirit of the law, as well as the needs of Students for social activities. Alcohol consumption causes a number of marked changes in behavior. Low doses impair the judgment and coordination required to drive a car safely. Low to moderate doses increase the incidence of a variety of aggressive acts and impairs decision-making abilities. Alcohol has been found to play a significant role in sexual assaults and relationship violence on college campuses. In more than three-quarters of college rapes, the offender, the victim or both had been drinking.  Moderate to high doses of alcohol cause impairments in higher mental functions that can severely alter a person's ability to learn and remember information. Very high doses cause respiratory depression and death. Repeated use of alcohol can lead to dependence.
Withdrawal symptoms from alcohol include severe anxiety, tremors, hallucinations and convulsions. Long-term consumption of large quantities of alcohol also can lead to permanent damage to vital organs such as the brain and liver.
The following Alcohol Policy and Guidelines set parameters within which alcohol use will reflect this increasing awareness of concern for ourselves and each other.
126.96.36.199 In observance of the law of Missouri and local ordinances, no person under the age of 21 may purchase or attempt to purchase, or have in his or her possession, any alcoholic or intoxicating beverage on Campus or at University activities.
Therefore, no alcoholic beverage may be served or sold to anyone under 21 years of age on Campus or at University activities. Students must present two forms of valid photo identification or comply with University reasonable age verification procedures at events held on the University's premises at which alcohol is available.
Students found presenting false identification or taking other steps to acquire alcohol as a minor will be subject to disciplinary action under the University Community Standards and could risk criminal prosecution.
188.8.131.52 Consumption of alcoholic beverages by those who are over 21 years of age, on Campus, must be in compliance with Housing and Residence Life guidelines while in a residence hall, and is permitted ONLY at those Student events or locations that have been expressly approved by the Student Involvement Center and ONLY in those locations for which the University has a license. Approval for alcohol service at events sponsored by University departments must be obtained from the appropriate director, dean or Vice President.
184.108.40.206 University funds may not be used to pay for any portion of an event at which alcohol may be provided, served to or consumed by minors.
220.127.116.11 Arrangements for food and beverages for on-campus events must be made with University Dining Services, which has the responsibility for verifying the legality of persons seeking to purchase or obtain alcohol. No food or beverages may be brought to an event by an outside caterer except with special authorization.
18.104.22.168 Monitoring and enforcing compliance with the policy and guidelines are the responsibility of the Department of Public Safety and Emergency Preparedness (DPSEP) for outside events, and the director/manager of the building for inside events. Compliance with the policy in the residence halls and University-owned/managed housing is the responsibility of the Director of Housing and Residence Life and the Residence Life staff.
22.214.171.124 University departments and Student Organizations also may impose additional, more stringent restrictions on the use and distribution of alcohol by their members. Additional University alcohol-related policies include the Community Standards Alcohol Violations (sections 2.7.2-2.7.5); Student Organization Alcohol Policy (section 3.5); and the Residence Life policies (section 4.0). Alcohol guidelines for Student athletes can be obtained from the Athletic Department, located in the Chaifetz Arena. Copies of the Greek Social Event Policy, intended to provide risk management guidelines and govern the use and distribution of alcohol at fraternity and sorority events, are available at the Student Involvement Center, Room 319, Busch Student Center.
As a Catholic, Jesuit educational institution, Saint Louis University expects its Students to develop a responsible philosophy on the appropriate use of alcoholic beverages. The University encourages Students to consider all the implications of drinking and to arrive at a conscientious decision about how they will personally use alcohol.
The University respects civil law, and may take reasonable steps to protect the rights of others threatened by illegal or immoderate drinking on Campus or at social events sponsored by the University. The University, therefore, prohibits drinking that infringes on the rights of others, prohibits misconduct due to drinking or drinking by anyone under 21 years of age. The University prohibits any drinking patterns that lead to behaviors detrimental to the health and welfare of the individual, Student group or University community. Social activities are expected to have clear purposes, other than the consumption of alcoholic beverages. The University encourages moderation in the use of alcohol for those of legal age who choose to drink. The University strongly asserts that choosing not to drink is as socially acceptable as choosing to drink.
Finally, in accord with our policy, the University will sponsor programs and develop guidelines to help community members understand the advantages of a healthy lifestyle, the consequences of use and abuse of alcohol, the moral implications of alcohol use, and the importance of personal and community responsibility.
In accordance with the Drug Free Schools and Communities Act, the University annually communicates to Students information that includes the University Alcohol and Drug Policies, counseling and assistance programs, University and legal sanctions, health risks, and uses and effects of controlled substances. All Students should become familiar with this information.
For assistance and information on issues relating to alcohol, please contact the Student Health and Counseling Center at (314) 977-2323.
1.3 Appropriate Use Policy
Information technology ("IT"), the vast and growing array of computing and electronic data communications facilities and services, is used daily to create, access, examine, store, and distribute material in multiple media and formats. Information technology plays an integral part in the fulfillment of Saint Louis University's research, education, clinical, administrative, and other roles. Users of Saint Louis University's IT resources have a responsibility not to abuse those resources and to respect the rights of the members of the community as well as the University itself. This Saint Louis University IT Appropriate Use Policy (the "Policy" or "AUP") provides guidelines for the appropriate use of Saint Louis University's IT resources, as well as for the University's access to information about and oversight of these resources.
Most IT use parallels familiar activity in other media and formats, making existing University policies important in determining what use is appropriate. Using electronic mail ("e-mail") instead of standard written correspondence, for example, does not fundamentally alter the nature of the communication, nor does it alter the guiding policies. University policies that already govern freedom of expression and related matters in the context of standard written expression govern electronic expression as well. This Policy addresses circumstances that are particular to the IT arena and shall augment but not supersede other relevant University policies.
Users should familiarize themselves with any supplementary or specifically tailored policies that also govern use of information technology systems. The Division of Information Technology Services ("ITS") and other divisions that manage IT Systems may develop and promulgate system-specific policies in association with appropriate governing bodies. External service-providing organizations may also have specific usage policies. Such policies must be consistent with this Policy and provided to the Vice President/Chief Information Officer.
IT Systems. These include but are not limited to the computers, terminals, printers, networks, modem banks, online and offline storage media and related equipment, software, and data files that are owned, managed, or maintained by Saint Louis University. For example, IT Systems include institutional and departmental information systems, faculty research systems, computers, the University's campus network, and University general access computer labs.
User. A "User" is any person, whether authorized or not, who makes any use of any IT System from any location.
Systems Authority. While Saint Louis University is the legal owner, manager or operator of all IT Systems, it may delegate oversight of a particular system to an individual of a specific subdivision, department, or office of the University ("Systems Authority" or "Systems Administrator"), or to an individual faculty member, in the case of IT Systems purchased with research or other funds for which he or she is personally responsible.
Specific Authorization. This means documented permission from an authorized University official.
The purpose of this Policy is to ensure an information technology infrastructure that promotes the basic mission and purpose of the University in teaching, learning, research, patient care, and administration. In particular, this Policy aims to promote the following goals:
To ensure the integrity, reliability, availability, and performance of IT Systems;
To ensure that use of IT Systems is consistent with the principles and values of Saint Louis University and those principles and values that govern use of other University facilities and services;
To ensure that IT Systems are used for their intended purposes; and
To establish procedures for addressing policy violations and sanctions for violators.
This Policy applies to all Users of IT Systems, including but not limited to University Students, faculty, and staff. It applies to the use of all IT Systems. These include systems, networks, and facilities administered by ITS, as well as those administered by individual schools, departments, University laboratories, and other University-affiliated entities.
Use of IT Systems, even when carried out on a privately owned computer that is not managed or maintained by Saint Louis University, is governed by this Policy.
This Policy does not alter the University's position or policy on intellectual property ownership for faculty and research data.
V. Appropriate Use of IT Systems
Although this Policy sets forth the general rules of appropriate use of IT Systems, faculty, Students, and staff should consult their respective unit policies for more detailed statements on permitted use and the extent of use that the University considers appropriate in light of the varying roles within the community. In the event of conflict between this and other specific IT policies, this Appropriate Use Policy will control.
A. Appropriate Use. IT Systems are established and maintained to support the research, education, clinical, administrative, and other functions of Saint Louis University. Personal use of IT Systems that is not incompatible with the University mission and subject to the provisions of this Policy as provided in V.C is also allowed; however, the particular purposes of any IT System, as well as the nature and scope of personal use may vary according to the duties and responsibilities of the User or the type of personal use.
B. Proper Authorization. Users are entitled to access, modify, or delete only those elements of IT Systems that are consistent with their authorization. Any attempt to accumulate unauthorized information or misuse of information appropriately obtained is strictly prohibited.
C. Specific Proscriptions on Use. The following categories of use are inappropriate and prohibited:
1. Use that impedes, interferes with, impairs, or otherwise causes harm to the authorized activities and responsibilities of others. Users must not deny or interfere with or attempt to deny or interfere with service to other users in any way, including, without limitation, "resource hogging," misuse of mailing lists, propagating "chain letters" or virus hoaxes, "spamming" (spreading e-mail or postings widely and without good purpose), or "bombing" (flooding an individual, group or system with numerous or large e-mail messages). Knowing or reckless distribution of unwanted mail or other unwanted messages is prohibited. Other behavior that may cause excessive network traffic or computing load is also prohibited.
2. Use that is inconsistent with Saint Louis University's non-profit status. The University is a non-profit, tax-exempt organization, and as such, is subject to specific federal, state, and local laws regarding sources of income, political activities, use of property, and similar matters. As a result, commercial use of IT Systems for non-Saint Louis University purposes is generally prohibited, unless specifically authorized and permitted under other University policies. Prohibited commercial use does not include communications and exchange of data that furthers the University's educational, administrative, research, clinical, and other roles, regardless of whether it has an incidental financial or other benefit to an external organization.
Use of IT Systems in a way that suggests University endorsement of any political candidate or political initiative is also prohibited. Users must refrain from using IT Systems for the purpose of lobbying that connotes University involvement, except for authorized lobbying through or in consultation with an authorized University official.
3. Use in violation of University policy. Use in violation of other University policies or use that is inconsistent with the University's Jesuit, Catholic mission and ideals also violates this Policy. Such other University policies include, but are not limited to, those regarding sexual harassment and racial and ethnic harassment, conduct codes of the various schools and colleges, and specific University departmental and work-unit policies and guidelines regarding incidental personal use of IT Systems.
4. Use damaging the integrity of the University or other IT Systems. This category includes, but is not limited to, the following six activities:
a. Attempts to defeat system security. Users must not defeat or attempt to defeat any IT System's security - for example, by "cracking" or guessing and applying, possessing, and / or using the identification or password of another User, or compromising room locks or alarm systems. (This provision does not prohibit ITS or Systems Administrators from using security scan or other similar programs within the scope of their Systems Authority.)
b. Unauthorized access or use. The University recognizes the importance of preserving the privacy of Users and data stored in IT systems. Accordingly, Users must honor this principle by neither seeking to obtain unauthorized access to IT Systems, nor permitting or assisting any others in doing the same. For example, a non-Saint Louis University organization or individual may not use non-public IT Systems without specific authorization.
Privately owned computers may be used to provide public information resources, but such computers may not host sites or services for non-Saint Louis University organizations or individuals across the Saint Louis University network without specific authorization. Similarly, Users are prohibited from accessing or attempting to access data on IT Systems that they are not authorized to access. Furthermore, Users must not make or attempt to make any deliberate, unauthorized changes to data on an IT System.
Users must not intercept or attempt to intercept or access data communications not intended for that user, such as promiscuous network monitoring, running network sniffers, or otherwise tapping phone or network lines.
ITS staff are prohibited from engaging in any intrusive investigations not authorized in accordance with ITS policy on intrusive investigations.
c. Disguised use. For purposes of this Policy, Users are prohibited from masquerading as, or impersonating others.
d. Distributing computer viruses. Users must not knowingly distribute or launch computer viruses, worms, or other rogue programs.
e. Unauthorized equipment modification. On shared-use IT Systems that serve departmental or University enterprise-wide functions, Users may only perform additions, removals, or modifications to the equipment with the approval of the appropriate Systems Authority.
f. Use of unauthorized devices. Without specific authorization, Users may not physically or electronically attach any network device (such as a server) to IT Systems. Upon request, a User shall promptly remove any unauthorized network device.
5. Use in violation of law. Any use of IT Systems in violation of civil or criminal law at the federal, state, or local levels is prohibited. Examples of such use includes but is not limited to: promoting a pyramid scheme; distributing illegal obscenity; receiving, transmitting, or possessing child pornography; infringing copyrights; and making bomb or other threats.
With respect to copyright infringement, Users should be aware that copyright law governs (among other activities) the copying, display, and use of software and other works in digital form (text, sound, images, and other multimedia). The law permits use of copyrighted material without authorization from the copyright holder for some educational purposes (protecting certain classroom practices and "fair use," for example), but an educational purpose does not automatically mean that the use is permitted without authorization.
6. Use in violation of University contracts or licenses. All use of IT Systems must be consistent with the University's contractual obligations, including limitations defined in software and other licensing agreements.
7. Use in violation of external data network policies. Users must observe all applicable policies of external data networks when using such networks.
D. Free Inquiry and Expression. Users of IT Systems may exercise rights of free inquiry and expression consistent with provisions contained in the Student Handbook, the Faculty Manual, or the Staff Handbook, as may be appropriate, and the principles of academic freedom at Saint Louis University.
E. Personal Account Responsibility. Users must maintain the security of their own IT Systems accounts and passwords, and they are responsible for any breaches in the security of those accounts or passwords which are caused by their own negligence, recklessness or unlawful actions. Any User changes of password must follow prescribed guidelines for passwords. Accounts and passwords are normally assigned to single Users and are not to be shared with any other person without authorization by the applicable Systems Administrator. Users have the responsibility to control the activities which they permit others to carry out under their IT System accounts or passwords or on their personal web pages.
F. Encryption of Data. University faculty and staff are authorized to encrypt files, documents, and messages for protection against unauthorized disclosure while in storage or in transit. Any encryption of University-related data performed on an IT System must use software and protocols endorsed by ITS and such encryption must permit properly designated University officials, upon the direction of the Vice President / Chief Information Officer, to decrypt the information. Upon request of the Vice President / Chief Information Officer, a User shall decrypt any encrypted information, including without limitation, data, documents and messages.
G. Responsibility for Content. Official University information may be published in a variety of electronic forms. The individual under whose auspices the information is published is responsible for the content of the published document.
Users may publish information on IT Systems or over Saint Louis University's networks. Neither Saint Louis University nor individual Systems Administrators can screen such privately published material nor can they ensure its accuracy or assume any responsibility for its content. The University will treat any electronic publication provided on or over IT Systems that lacks the authorized authority of an appropriate University official as the private speech of an individual user.
H. Registration of equipment. Upon notice to the User, the Division of Information Technology Services may require Users to register any equipment or devices utilizing IT Systems, whether or not such equipment is personally owned or located on the property of the University.
I. Personal Identification. Upon request by a Systems Administrator or other University authority, Users must produce valid University identification.
J. Privileged Access. Users with higher levels of privileged access to IT Systems, for example Systems Administrators, Application Security Administrators, and Database Administrators, may be subject to additional constraints on the use of that privileged access as described in policies and procedures for intrusive investigations, administrative application account administration, confidentiality agreements, and other similar documents.
VI. University Access Without Consent of User
The University places a value on privacy and recognizes its importance in an academic setting. There are circumstances nonetheless in which, following prescribed processes and procedural safeguards established to ensure access is gained only when and to the extent appropriate, the University may determine that certain University concerns outweigh the value of a User's privacy and warrant University access to relevant IT Systems without the consent or knowledge of the User. Accordingly, in the circumstances described below, use of University IT Systems should not be considered to be private.
A. Conditions for Access. In accordance with state and federal law and published University policies, the University may access any aspects of IT Systems, without the consent or knowledge of the User, in the following circumstances:
1. When necessary to identify or diagnose systems or security vulnerabilities and problems, or otherwise preserve the integrity of the IT Systems;
2. When required by federal, state or local law;
3. When there are reasonable grounds to believe that a violation of law or a breach of any of the proscriptions of Section V.C. of this Appropriate Use Policy may have taken place and access and inspection or monitoring may produce evidence related to the suspected misconduct;
4. When such access to IT Systems is required to carry out essential business functions of the University; or
5. When required to preserve public or campus health, safety, or order.
B. Process. Consistent with the privacy interests of Users, University access without the consent or knowledge of the User will occur only with the approval of the President, Provost, or his / her designee or the Vice President / Chief Information Officer, except when an emergency entry is necessary to preserve the integrity of facilities or to preserve public or campus health, safety, or order or when such access is necessary for IT Systems maintenance when such is conducted in accordance with established procedures and in accordance with provisions of Section VI.A.
C. User access deactivations. In addition to accessing the IT Systems, the University, through the appropriate Systems Administrator, may deactivate a User's access privileges, when the User is suspected of any violation of this or other policy or when such action is necessary for investigation. The Systems Administrator will attempt to notify the User of any such action if appropriate.
D. Use of security scanning systems. By attaching (either physically or virtually) privately owned personal computers or other IT resources to the University's network or other IT Systems, Users consent to University use of scanning programs or other security mechanisms on those resources while they are attached to the network when the use of such scanning systems is necessary and is consistent with the other provisions of this Policy.
E. Encrypted material. Encrypted files, documents, and messages may be accessed by the University under the guidelines set forth in Sections VI.A, and VI.B, above.
Users of IT Systems should be aware that IT Systems and the information contained therein are not necessarily secure.
VIII. Enforcement Procedures
A. Complaints of Alleged Violations. An individual who believes that he or she has been harmed by an alleged violation of this Policy may file a complaint in accordance with established University Grievance Procedures (including, where relevant, those procedures for filing complaints of sexual harassment or of racial or ethnic harassment) for Students, faculty, and staff. The individual is also encouraged to report the alleged violation to the Systems Authority overseeing the facility most directly involved, or to the Vice President / Chief Information Officer, who shall investigate the allegation and (if appropriate) refer the matter to an appropriate University official, University disciplinary committee, Office of Human Resources, Department of Public Safety and Emergency Preparedness, and/or appropriate law enforcement authorities.
B. Reporting Observed Violations. If an individual has observed or otherwise is aware of a violation of this Policy, even though the individual has not been harmed by the alleged violation, he or she is encouraged to report such evidence to the Systems Authority overseeing the facility most directly involved, or to the office of the Vice President / Chief Information Officer of the University.
C. Disciplinary Procedures. Alleged violations of this Policy will be pursued in accordance with the applicable disciplinary procedures for faculty, staff, and Students, as outlined in the Faculty Manual, Staff Handbook, Student Handbook, various other policy manuals and applicable materials or if appropriate, through criminal or civil court proceedings. Staff members who are members of University-recognized bargaining units will be disciplined for violations of this Policy in accordance with the relevant disciplinary provisions set forth in the agreements covering their bargaining units.
Systems Administrators and employees of ITS may be required to participate in the disciplinary proceedings as deemed appropriate by the relevant disciplinary authority. Moreover, at the direction of the appropriate disciplinary authority, Systems Administrators or the Vice President / Chief Information Officer or his designees are authorized to investigate alleged violations.
D. Temporary Suspension. The Vice President / Chief Information Officer of the University, or his/her designee, is authorized to invoke a temporary suspension from use of, or access to, any or all IT Systems whenever in his/her sole judgment such action is necessary to comply with any federal, state or local law, ordinance, rule, or order; to preserve the security or integrity of the IT Systems and/or University facilities; to protect a User's physical or emotional safety or well-being; or to preserve public or campus health, safety, or order.
E. Penalties. Individuals found to have violated this Policy may be subject to penalties provided in other University policies dealing with the underlying conduct. Violators may also incur other IT-specific penalties, including, without limitation, temporary or permanent reduction or elimination of some or all IT privileges. The appropriate penalties shall be determined by the applicable disciplinary authority in consultation with the applicable Systems Administrator or the Vice President / Chief Information Officer, if desired.
F. Legal Liability for Unlawful or Inappropriate Use. In addition to University discipline, Users may be subject to criminal prosecution, civil liability, or both for unlawful or inappropriate use of any IT System.
G. Appeals. Users found in violation of this Policy may appeal or request reconsideration of any imposed disciplinary action in accordance with the appeals provisions of the relevant disciplinary procedures.
IX. Policy Development
This Policy may be periodically reviewed and modified. Requests for review or modification to this Policy may be submitted to the Vice President/ Chief Information Officer. Modifications may be developed by the Vice President/ Chief Information Officer in consultation with appropriate University committees, faculty, Students, and staff. Any material change to this Policy must be approved by the President of the University.
Questions relative to this Policy should be directed to the Vice President / Chief Information Officer.
Saint Louis University requires the University community to accomplish its goals without infringing on the intellectual property rights of others. In accordance with the University's Copyright Policy, the Digital Millennium Copyright Act of 1998, and the Higher Education Act of 2008, Saint Louis University may terminate access and exercise disciplinary and/or other correctional measures for any copyright infringement claim, including repeated claims and/or violations or misuse of the University's information systems equipment or network connections and/or services. Users of University information technology should acquaint themselves with the use policies promulgated by the University's Information Technology Services department whose polices are incorporated herein. Such policies include, among other things, the right of the University to monitor, view, obtain, block, prohibit, and the like, any transmission or use of information via University technology services and equipment. Further information on this topic and other information technology policies is available online at
www.slu.edu/its/digital-millenium-copyright-act and from Information Technology Services, located in the Wool Center on the Frost Campus.
Possession, use and distribution of stimulants, depressants, narcotics or hallucinogenic drugs, and other illegal agents having potential for abuse, except for a properly designated physician's or dentist's prescription, is forbidden by University policy and local, state and/or federal law. Such use, possession and conduct are prohibited on Saint Louis University's premises, or as part of any University activities. Selling, bartering, exchanging or giving away such substances to any person is illegal and prohibited. Any Student engaged in such activities may be reported to law enforcement agents and will be subject to severe conduct action, including but not limited to suspension or dismissal. Please refer to section 2.7.12 of the University Community Standards for more information about University Drug Policy.
In accordance with the Drug Free Schools and Communities Act, the University annually communicates to Students information that includes the University Alcohol and Drug Policies, counseling and assistance programs, University and legal outcomes, health risks, and uses and effects of controlled substances. All Students should become familiar with this information.
For assistance and information on issues relating to drugs, please contact the Student Health and Counseling Center at (314) 977-2323.
1.7 Email Communication
Students will receive important information via the SLU e-mail accounts set up for them when they register. This information may include but is not limited to residence hall registration, notification regarding disciplinary status, registration confirmation, emergency notification, etc. It is imperative for Students to check their SLU e-mail accounts on a daily basis. Students should contact the University's Information Technology Services (ITS) to receive account information. Also, Students may receive instructions on ways to forward mail from the SLU e-mail account to another account already in activation. Students will be held accountable for all information sent to them via e-mail. Email passwords and user ID information should not be shared with anyone outside of ITS.
1.8 Harassment Policy
Saint Louis University is a Catholic, Jesuit institution with a distinctive educational mission and philosophy emphasizing Christian humanism, human dignity, and the development of the total human being. These core values are manifested in the University's commitment to foster a workplace and learning environment that is free from any form of prohibited harassment.
Saint Louis University prohibits harassment because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, gender expression/identity, genetic information, pregnancy, or any other characteristics protected by law. This policy is intended to complement other University policies, including but not limited to, the Americans with Disabilities Act, Equal Employment Opportunity and Affirmative Action Policy, Family and Medical Leave Act Military Leave Policy and the Sexual Assault and Relationship Violence Policy.
The information contained in this policy is intended to raise awareness, facilitate reporting, and ensure that appropriate steps are taken when a report is received. In the event the complaint involves allegations of sexual assault or relationship violence in which the accused is a student, the provisions and procedures set forth in the Sexual Assault and Relationship Violence Policy will apply.
Pursuant to Title IX of the Higher Education Act, the Director of Diversity and Affirmative Action is designated as the University's Title IX Coordinator. Title IX Deputy Coordinators are also appointed to assist the Title IX Coordinator and are identified at http://www.slu.edu/human-resources-home/diversity-and-affirmative-action/sexual-assault-policy.
III. Personnel Affected
This policy applies to all University faculty, staff, and volunteers, with the exception of Saint Louis University Madrid employees. In addition, this policy applies to all students of Saint Louis University.
IV. Definitions and Examples
For purposes of this policy, the following definitions apply:
"Harassment" means any unwelcomed, unsolicited, and offensive conduct that is severe or pervasive and tends to injure, degrade, disgrace, or show hostility toward a person because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, gender expression/identity, genetic information, pregnancy, or any other characteristic protected by law. For purposes of applying this policy, "sexual" harassment includes conduct that is of a sexual nature or related to a person's gender and may include persons of the same sex.
"Sexual assault" is a form of harassment. "Sexual assault" refers to engaging in any form of sexual contact or conduct with another without that person's clear, knowing, and voluntary consent. Sexual assault refers to any sexual contact without consent and includes intentional touching, either of the victim or when the victim is forced to touch, directly or through clothing, another person's genitals, breasts, things, or buttocks. Sexual assault also refers to any attempted or actual sexual penetration of any kind without the victim's consent, including vaginal, oral or anal penetration by fingers, genitals, or objects.
"Stalking" is when any person purposely and repeatedly engages in an unwanted course of conduct that would cause a reasonable person to fear for his, her, or others' safety, or to suffer substantial emotional distress. Stalking can be a form of Sexual Harassment and may be prohibited by the University's Policy on Harassment and Community Stands. Stalking may also present a safety concern. Reports of stalking that require immediate emergency action should be directed to the Department of Public Safety and Emergency Preparedness ("DPSEP").
Harassment is a violation of this policy in any of the following situations:
1. If a person is promised or is given some favorable academic or employment-related action or benefit only if she or he will submit to or tolerate the harassing behavior; or
2. If a person is threatened with or suffers adverse academic or employment-related action because s/he has not submitted to or tolerated the harassing behavior; or
3. If the harassing behavior in question interferes with a person's work or academic performance, has the purpose or effect of interfering with a person's status or participation in a university course, program, or activity, is used as a basis for educational or employment decisions, or has the purpose or effect of creating an intimidating, hostile, or offensive working, learning, or living environment.
The following examples are provided so that members of the University community have a better understanding of the general range of behaviors that might constitute harassment in violation of this policy.
Examples of "harassment" in violation of this policy include the following:
1. Sexual advances, propositions, flirtations, requests or pressure of any kind for sexual favors under any of the circumstances described in paragraphs (1), (2), or (3), in Section IV, above;
2. Sexually explicit, graphic, abusive, degrading, intimidating, or offensive jokes, comments, remarks, or gestures, under any of the circumstances described by paragraphs (1), (2), or (3), in Section IV, above.
3. Physical contact or intimidation under any of the circumstances described by paragraphs (1), (2), or (3), in Section IV, above.
4. Display, circulation, or communication of any sexually suggestive, explicit, graphic, or offensive objects, pictures, or materials of any kind, under any of the circumstances described by paragraphs (1), (2), or (3), in Section IV, above.
5. Epithets, slurs, negative stereotyping, or threatening, intimidating, or hostile acts that relate to sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, gender expression/identity, genetic information, pregnancy, or any other characteristics protected by this policy and/or law, under any of the circumstances described in paragraphs (1), (2), or (3), in Section IV, above.
6. Placing on walls, bulletin boards, email, social networking websites, or elsewhere on the University's premises graphic material that shows hostility or aversion to an individual group because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, gender expression/identity, genetic information, pregnancy, or any other characteristics protected by this policy and/or law, under any of the circumstances described in paragraphs (1), (2), or (3), in Section IV, above.
Saint Louis University affirms that harassment because of sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, gender expression/identity, genetic information, pregnancy, or any other protected classification is detrimental to its mission and values. The University endeavors to take steps reasonably necessary to prevent such behavior from occurring, including providing education and training to faculty, staff, and students as to their rights and responsibilities, informing persons of the appropriate procedures for reporting inappropriate behavior, promptly investigating complaints, and imposing appropriate sanctions.
Amorous relationships that occur in the context of educational or employment supervision and evaluation present serious concerns about the validity of consent. The disparity of power between persons involved in amorous relationships, such as those between a teacher and student, supervisor and subordinate, or senior and junior colleagues in the same department or unit, makes these relationships susceptible to exploitation. Those who abuse their power in such a context violate their responsibility to the University community.
Anyone who engages in a sexual relationship with a person over whom s/he has any power or authority within the University structure must understand that the validity of the consent may be questioned. In the event of a complaint is filed, the University will give very critical scrutiny to any defense based upon consent when the facts establish that a power differential existed within the relationship.
This policy shall be applied in a manner consistent with the University's provision on academic freedom set forth in The Faculty Manual of Saint Louis University.
Any person who believes that s/he has been subjected to conduct prohibited under this policy may elect to pursue the matter as either an informal or a formal complaint. An informal complaint involves discussion and counseling as the primary means by which conduct may be constructively influenced and resolution reached. A formal complaint may result in disciplinary action against the accused, up to and including, termination of employment and/or expulsion from the University.
A complaint will be reviewed using a preponderance of the evidence standard to determine whether or not a harassment violation has occurred. This will include examining the totality of the circumstances such as the nature of the conduct, the context in which the alleged incident(s) occurred, whether the conduct was solicited or invited, and the frequency, severity, and impact of the conduct on the victim. In order to find a violation, the conduct must be both unwelcome and offensive to a reasonable person and perceived as such by the complaining party.
Any person who, in bad faith, files a false complaint or provides false information to University officials investigating a complaint shall be deemed to have violated this policy. This is not in any way meant to discourage legitimate complaints or consultation.
The following procedures have been developed to receive and investigate harassment complaints. Any person who believes that s/he has been subjected to harassment may elect to pursue the matter as either an informal or formal complaint.
A. Where to Get Help--Informal Complaints. The persons listed below have been designated as the contact person(s) for informal complaints and to provide information and consultation regarding harassment prohibited by this policy:
Informal complaints against students involving conduct in the residence halls should be directed to the Resident Advisor, Residence Hall Coordinator, or the Director of Housing and Residence Life. All other informal complaints against undergraduate students should be reported to the Assistant Vice President for Student Development/Dean of Students or the Office of Diversity and Affirmative Action ("DAA"). Informal complaints against graduate or professional students should be directed to DAA or the Dean of the accused's or the complainant's School or College. It is recommended that the complainant keep a record of prohibited conduct such as a journal of his/her experiences, reflecting dates, times, places, nature of the incident, and names of any witness(es).
Informal complaints directed against staff should be reported to the employee's immediate supervisor, department head, unit vice president, Vice President for Human Resources, or DAA. Informal complaints directed against faculty should be reported to the faculty member's Chair, Dean, Vice President of Academic Affairs, or DAA.
All complaints involving persons who are not members of the University community, such as employees of outside vendors, should be reported to DAA.
Informal resolutions are designed to operate in an expeditious manner and to empower the parties to reach a mutually satisfactory agreement with the assistance of a neutral third party. The contact person does not make a determination of fact as to whether University policy has been violated as part of the informal resolution process. Instead, the contact person will use conflict resolution techniques to attempt to resolve the concern(s) brought forward in a manner that is satisfactory to all parties. Informal resolution is flexible and invites active participation of all the parties in order to resolve the matter. Moreover, the contact person will only speak to the individuals whose involvement is necessary to facilitate a resolution. In some instances, this might include only the parties directly involved. The informal complaint may be concluded by one of the following: (1) the complainant, or the designated contact person, may meet with the accused, discuss the behavior of the accused, and, request that such behavior be stopped, (2) a resolution of the informal complaint by agreement of the parties, (3) a decision to stop further action on the informal complaint, or (4) initiation of a formal complaint. Possible resolutions by agreement of the parties may include, but are not limited to: an apology to the complainant, assisting the respondent to better understand the effects of his or her conduct and ways in which this behavior could be changed, participation in educational programs about equal opportunity or harassment, verbal or written reprimands, or other interventions or actions aimed at ending the misconduct.
An employee may initiate the formal complaint process at any time. The University administration reserves the right to initiate the formal complaint process outlined below after taking into consideration the nature and seriousness of the complaint, and whether the accused has previously been found in violation of this Policy or the Sexual Assault and Relationship Violence Policy.
B. Formal Complaints. All formal complaints involving faculty, staff, volunteers, student-workers (acting in their capacity as a student-worker), or persons who are not members of the University community should be directed by the complainant or referred by University personnel to the DAA. All formal complaints against students will be referred to the Office of Student Responsibility and Community Standards and addressed pursuant to the Community Standards.
All employees and students have an obligation to cooperate with the formal complaint process. Failure to do so may result in disciplinary action. In the event that a complainant does not cooperate by failing to furnish information requested by the investigator or to make himself or herself available for interview by the investigator, the Director may dismiss the Complaint. The Director shall provide written notice of such dismissal to the complainant(s) and the respondent(s). In the event that a respondent does not cooperate by failing to furnish information requested by the investigator or to make himself or herself available for interview by the investigator, the investigator may conclude that such information or interview, if provided or conducted, would be adverse to the respondent.
DAA, or appropriate designee, is responsible for processing and investigating formal complaints against faculty and staff. Prior to initiating the investigation, DAA will contact the two levels of supervision above the accused and the appropriate Vice President to give notice of the complaint and the pending investigation. If DAA is investigating a complaint against a student-worker, the Office of Student Responsibility and Community Standards will be notified.
In order to conduct an initial review of the complaint and determine if an investigation is warranted, the DAA ordinarily will require the complainant to submit a written complaint. The complaint should be signed and dated by the complainant and set forth in writing the particulars relating to the alleged harassment, including the name and position of the accused. DAA will investigate the complaint with assistance from Human Resources or personnel from other appropriate units as needed. Alternatively, DAA may refer the complaint to some other suitable authority for investigation and possible action. Depending on the nature and severity of the allegations, steps may be taken to separate the accused and the complainant, up to and including suspension from employment pending investigation.
The investigation will include interviews of the complainant and the accused. The accused will be furnished with a copy of the complaint and will have an opportunity to respond and submit additional information. DAA will interview other witnesses and collect such additional information as DAA deems reasonably necessary to determine whether a violation of this policy did or did not occur. Within a reasonable period of time after commencing the investigation, DAA will submit a report to the appropriate Vice President, the accused, and the complaining party outlining DAA's findings and any recommended disciplinary or corrective action. If the complaint is against a student-worker, DAA will also provide a copy of the report to the Office of Student Responsibility and Community Standards.
Within five (5) working days from receipt of the report, the complainant or the accused may file a written request for reconsideration to the DAA with a statement of the specific reasons for setting aside the findings or recommendations. DAA will forward the request for reconsideration with a copy of the investigation report to the appropriate Vice President. The Vice President will review the record of the investigation conducted by DAA and may seek additional information and consult with DAA or any other person, including the complainant or the accused, as needed. Ordinarily, the Vice President will accept the investigation report, except where the Vice President concludes that the findings or the recommended actions are not reasonable or supported by the record. The Vice President also may recommend more or less severe disciplinary or other corrective action depending upon the circumstances in any particular case including, but not limited to, the prior employment record of the accused and due consideration for effective enforcement of this policy. After reviewing the investigation report and any request for reconsideration, the Vice President will, within a reasonable time, not to exceed thirty (30) days, issue a written decision accepting or rejecting the investigation report using a preponderance of the evidence standard and outlining any disciplinary actions or proceedings that will be initiated. A copy of the decision will be sent to the accused, the complainant, and DAA.
In any instance where the accused is an officer of the University, DAA will consult with the appropriate higher ranking official(s) and a representative of the General Counsel's Office for direction on administering the complaint.
C. Disciplinary Action. The appropriate Vice President is responsible for ultimately determining whether disciplinary action is warranted and invoking the applicable University disciplinary policies and procedures. Potential disciplinary actions implemented under this policy may include but will not be limited to, formal warning, mandatory training and education, transfer, demotion, suspension, probation, or separation from the University, residence hall reassignment, and termination of relationships with outside contractors and vendors. The Vice President may take reasonable and necessary interim action until an investigation can be completed or a final disciplinary action can be implemented.
All interim and final disciplinary or corrective action shall be initiated consistent with the specific policies and procedures applicable to faculty, staff, or students depending upon the particular status of the accused. Disciplinary action against undergraduate students will be processed under the Community Standards contained in the Student Handbook of Saint Louis University. Cases involving disciplinary action against graduate or professional students will be referred to the Dean of the respective School or College for handling under policies and procedures governing Harassment or matters relating to the student's qualifications and fitness to continue in a particular program. Disciplinary action against faculty will be governed by the procedural requirements and standards contained in The Faculty Manual of Saint Louis University. Depending on the nature of the action(s) sought by the University administration, the faculty member may invoke the grievance procedures, procedures for challenging serious sanctions short of termination, or the procedures for challenging termination for cause set out in The Faculty Manual. Any disciplinary action against staff will be implemented consistent with the policies and procedures set forth in the Human Resources Policies and/or the Staff Handbook of Saint Louis University except where otherwise provided for employees who are covered by a collective bargaining agreement. All disciplinary actions are to be communicated to DAA.
D. Notice of Outcome. The University will inform the accused, complainant, and any other persons who have a legitimate need to know of the general outcome of any informal or formal complaint. Disclosure of information involving students shall be subject to any legal requirements including the Family Educational Rights and Privacy Act ("FERPA") and the Clery Act. All reasonable measures will be taken to protect the privacy of those involved in the complaint.
VIII. Confidentiality and Non-Retaliation Statement
The University recognizes the sensitive nature of harassment complaints. It endeavors within this policy to respect the rights and dignity of all persons involved and to provide a neutral atmosphere in the investigation of complaints and in its efforts to end prohibited behavior. The University endeavors to maintain confidentiality on all matters relating to processing harassment complaints, subject to its need to effectively administer this policy.
The University will not tolerate retaliation against any person who, in good faith, makes a harassment complaint, exercises his/her rights under this policy, or cooperates or participates in any internal or external investigation or proceedings. Retaliation refers to any action that could discourage a reasonable person from filing a complaint or cooperating with the investigation process. Retaliation constitutes a violation of this policy.
IX. Review and Approval
Changes to this policy may be necessary from time to time. At a minimum, this Policy shall be subject to annual review for compliance with applicable law, available guidance, and assessment of best practices. This Policy has been reviewed and approved by the Vice President, Human Resources, Vice President and General Counsel, and the University's Title IX Coordinator. This Policy has been approved by the President's Coordinating Counsel.
Department of Public Safety and Emergency Preparedness
Wool Center, Rm. 114
Emergencies: (314) 977-3000
General Information: (314) 977-2376
Employee Assistance Program
Ph: (800) 859-9319
Housing and Residence Life
Village Apartments, Brown Hall
Ph: (314) 977-2811
Office of Diversity and Affirmative Action
Director and Title IX Coordinator
DuBourg Hall, Room 36
Ph: (314) 977-3838
Office of Student Responsibility and Community Standards
Busch Student Center, Suite 313
Ph: (314) 977-7326
Saint Louis University HOT-LINE
Ph: (877) 525-5669 or (877) 525-KNOW
U.S. Department of Education
Office for Civil Rights
Lyndon Baines Johnson Department of Education Bldg
400 Maryland Avenue, SW
Washington, DC 20202-1100
U.S. Department of Justice
Civil Rights Division
950 Pennsylvania Avenue, N.W.
Office of the Assistant Attorney General, Main
Washington, D.C. 20530
Ph: (202) 514-4609
U.S. Equal Employment Opportunity Commission
Robert A. Young Federal Building
1222 Spruce St., Rm 8.100
St. Louis, MO 63103
1.9 Hate Crime and Bias-Related Incident Protocol
Saint Louis University welcomes Students, faculty and staff from diverse backgrounds and identities, and strives to create a sense of community that facilitates their development as men and women for others. In accordance with its Mission, Saint Louis University considers acts of hate and bias unacceptable and antithetical to its commitment to an inclusive community that respects the fundamental dignity of all human beings.
The goal of this protocol is to: (i) address acts of hate, bias, or other acts of intolerance that impact members of our University community, (ii) appropriately inform the community about such incidents, and (iii) take appropriate actions to demonstrate that Saint Louis University will not tolerate incidents of hate, bias, or other acts of intolerance.
It should be noted, however, that while the expression of an idea or point of view may be offensive or inflammatory to some, it may not necessarily be a hate crime or bias-related incident. The University values freedom of expression and the open exchange of ideas and, consequently, the expression of controversial ideas and differing views that is a vital part of the University discourse. While this value of openness protects the expression of controversial ideas, it does not protect harassment or expressions of bias or hate aimed at individuals that violate the Community Standards or the University's Policy on Harassment.
A. What is a hate crime?
Pursuant to federal law, a hate crime is a criminal act where an individual willfully causes bodily injury to any person, or attempts to do so through the use of fire, a firearm, a dangerous weapon, or an explosive or incendiary device, because of the actual or perceived race, color, religion, national origin, gender, sexual orientation, gender identity, or disability of any person. 18 U.S.C. § 249.
B. What is a bias-related incident?
Not all hateful behavior rises to the level of a crime. This protocol uses the term "bias-related incidents" to refer to any act or behavior that is a violation of the Community Standards and/or the Policy on Harassment and reasonably believed to be motivated by a consideration (real or perceived) of race, sex, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, pregnancy, or any other protected classification.
Examples of bias-related incidents include epithets, slurs, negative stereotyping, or threatening, intimidating, or hostile acts that relate to sex, race, color, religion, national origin, ancestry, disability, age, sexual orientation, marital status, military status, veteran status, pregnancy, or any other characteristic protected by law.
III. Adjudication Under University Policy
Incidents of hate crimes or bias-related incidents will be subject to investigation and procedures according to existing University policy, including the Community Standards and the Policy on Harassment. If the results of a hate crime or bias-related incident investigation warrant the initiation of conduct charges and a conduct hearing; all such cases will be advanced for consideration in the hearing schedule of the Conduct Body, which is defined in 2.1.7 of the Community Standards.
Absent mitigating circumstances, once the Conduct Body determines that a Student has committed a bias-related incident, the Student will normally receive a minimum sanction of separation from the University for one semester.
A member of the University community accused of a hate crime may be charged both within the scope of University policy and procedures and in the criminal justice system. Even if criminal justice authorities or the victim choose not to prosecute, the University may pursue disciplinary action through the Community Standards. See 2.8 of the Community Standards.
IV. Response Protocols
The following outlines the steps that: (i) a Student should follow to report an incident; and (ii) the University will follow upon receiving a report of an incident.
A. Reporting an Incident: Upon experiencing or learning of a bias-related incident, contact the appropriate party ("Responding Party") listed below:
1. Department of Public Safety and Emergency Preparedness (DPSEP): If the incident involves criminal activity, requires immediate emergency attention, or occurs after hours, contact DPSEP. If a Student is a victim of an alleged hate crime, DPSEP will inform the Student of criminal reporting options and assist with contacting the St. Louis Police Department.
2. Residence Hall Coordinator: If the incident occurs in a University-owned or operated residence hall or apartment, contact the Residence Hall Coordinator on duty.
3. Dean of Students: All incidents can be reported to the Dean of Students.
4. Office of Diversity and Affirmative Action: All incidents can also be reported to the Office of Diversity and Affirmative Action.
5. Upon contacting the Responding Party, report all known information. The Responding Party will document the incident (including photographing any damage or vandalism). Until the incident can be documented appropriately by the Responding Party, the scene should not be disturbed if at all possible.
B. Incident Response Process: The University's Response Process will be initiated immediately:
1. Upon receiving a report, the Responding Party will notify the Dean of Students and report all known information. In the event an incident involves criminal activity or requires immediate emergency attention, DPSEP will evaluate the incident and notify appropriate authorities.
2. The Dean of Students will notify the Vice President for Student Development and report all known information and convene the Bias Incident Response Team (B.I.R.T.) within 48 hours of receiving a report (see Section IV. C.).
3. The Vice President for Student Development will notify the University's executive leadership and report all known information.
C. Bias Incident Response Team (B.I.R.T.)
1. B.I.R.T. is comprised of a diverse group of individuals from within the SLU community, who, in response to a bias incident report, will coordinate an appropriate institutional response.
2. B.I.R.T. is chaired by the Assistant Vice President for Student Development and Dean of Students.
3. B.I.R.T. is minimally comprised of the following members or their designee:
Assistant Director, Student Health & Counseling (Senior Counselor)
Associate Director, Housing and Residence Life
Associate Vice President for Community Engagement, Frost Campus
Director, Campus Ministry
Director, Diversity and Affirmative Action
Director, Housing and Residence Life
Director, International Services
Director, Public Safety
Director, Student Involvement Center Student
Director, Student Responsibility and Community Standards
Director, Cross Cultural Center
4. The Dean of Students may appoint additional members or resources as needed.
5. B.I.R.T. Assessment and Recommendations: B.I.R.T. will assess any threat to parties involved and recommend appropriate actions to protect the safety of the impacted individual(s) or group. Such actions may include relocation of targeted individual(s) or offender(s). B.I.R.T. will also assess the need for emergency services (emergency medical or psychological assessment or treatment) follow-up, recommend if conduct charges should be initiated against an individual or group, and recommend a response to specific individuals involved, as well as segments of community(s) impacted.
D. Communication with Other Units: The Dean of Students will communicate as necessary with other units impacted to make directors or department chairs aware of the incident.
E. Case Coordinator: With advisement from B.I.R.T, the Dean of Students will assign a Case Coordinator to the Student who reports an incident and/or who is the reported victim of an incident. The assigned Case Coordinator will be responsible for maintaining contact with the Student(s) throughout the process, from the initial incident and as long as necessary to address academic, personal, and other issues which may have developed as a result of the incident while the Student is enrolled at the University.
V. University Tracking and Reporting of Hate Crimes and Bias-Related Incidents
All reports of hate crimes and bias-related incidents will be documented and tracked via an Incident Report Log. The log will contain relevant information related to each report within the limitations of privacy laws. The log will be posted online at http://www.slu.edu/x38889.xml and available to all members of the University community. An e-mail notification will be sent to the University community when a new incident is reported.
VI. Communication of Hate Crimes
In the event a reported hate crime poses an ongoing threat to the campus community, the DPSEP will issue a timely warning crime alert, as described in the DPSEP Annual Campus Security Report.
VII. On-Campus Resources
Saint Louis University provides resources and support to those who are affected by bias-related incidents, including the following:
Ph: (314) 977-2425
Cross Cultural Center
Busch Student Center, Suite 237
Ph: (314) 977-2119
Dean of Students
Busch Student Center, Suite 350
Ph: (314) 977-1572
Diversity and Affirmative Action
DuBourg Hall, Room 36
Ph: (314) 977-3838
Housing and Residence Life
Village Building B
Ph: (314) 977-2811
Department of Public Safety and Emergency Preparedness
Wool Center, Room 114
Emergencies: (314) 977-3000
General Information: (314) 977-2376
Office of Student Responsibility and Community Standards
Busch Student Center, Suite 313
Ph: (314) 977-7326
Student Health and Counseling
Marchetti Towers East
Ph: (314) 977-2323
Student Involvement Center
Busch Student Center, Room 319
Ph: (314) 977-2805
VIII. Relevant University Policies and Other References
A. Saint Louis University Policies
1. Community Standards
2. Saint Louis University Policy on Harassment
3. Saint Louis University Sexual Assault and Relationship Violence Policy (section 1.17)
B. Saint Louis University Department of Public Safety and Security Annual Campus Security Report
C. Missouri Hate Crime Laws
§ 574.085 R.S. MO
Criminalizes vandalism or damage to places used for religious worship or other religious purpose, schools, community centers, and any personal property contained therein.
§ 557.035 R.S. MO
Provides enhanced penalties for crimes "the state believes to be knowingly motivated because of race, color, religion, national origin, sex, sexual orientation or disability of the victim or victims."
University Students must make satisfactory settlement with the Office of Student Financial Services for any and all debts to the University. Otherwise, Students will not be permitted to attend classes or to take final examinations after the due date of any unpaid obligation. No degree will be conferred on, nor any diploma, certificate or transcript or a record issued to, a Student who has an outstanding debt to the University.
Saint Louis University does not endorse or affiliate itself with any insurance company for the purpose of life or property insurance for its Students. Therefore, no insurance salesman, agent or broker has prior authority to sell insurance anywhere on the campus of the University. In view of the above, you are requested to inform the Student Involvement Center of any situation contrary to the above statements so that necessary corrective action may be taken.
Accident and hospitalization insurance is required for every Student enrolled at the University. All Students automatically will be enrolled and assessed a fee for coverage in the University's accident and hospitalization insurance program unless they submit proof of insurance and request not to be enrolled in the University's plan in a timely manner, according to published/mailed dates and deadlines.
1.12 Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act
The "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (originally known as the "Campus Security Act"), 20 USC Section 1092, was enacted by the United States Congress and signed into law by President George Bush in 1990. This law, which applies to all institutions of higher education that participate in any federal Student aid programs, requires schools, among other things, to publicly disclose 3 years of campus crime statistics and basic security policies.
In accordance with the Clery Act, the University annually distributes its Campus Safety Report. Copies of the report and other information required under the Act can be obtained during normal business hours from the Department of Public Safety and Emergency Preparedness (DPSEP), Wool Center, Room 114; the Office of Student Financial Services, DuBourg Hall 121; the Department of Athletics, Chaifetz Arena; Medical School Admissions, Schwitalla Hall 226; the School for Professional Studies, Brouster Hall; or online at the DPSEP webpage: http://www.slu.edu/x22134.xml.
In accordance with the Higher Education Opportunity Act of 2008, 20 U.S.C. § 1092(j), this policy establishes procedure and protocols for the Saint Louis University community to report, investigate, communicate, and notify emergency contacts when a Student living on campus ("Residential Student") is determined to be missing. All current faculty, staff, and Students ("University Community Members") share the responsibility of immediately reporting to the Department of Public Safety and Emergency Preparedness (DPSEP) when they believe that a Student is missing. This policy establishes a framework for cooperation among University Community Members aimed at locating and assisting Residential Students who are reported missing.
This policy is intended to address missing Residential Students, however, all reports of missing Students may be directed to DPSEP. Parents and legal guardians may also report to DPSEP when they believe their Student may be missing.
For purposes of this policy, the following terms are defined as follows:
"Confidential Emergency Contact"- One or more persons registered to be an emergency contact for missing persons purposes. Students may identify the same individual for both general emergency contact, as identified in the University's Banner Information System, and missing persons purposes. The identified contact person or persons will be notified within 24 hours of the determination that the student is missing, if the student has been determined missing by the Department of Public Safety and Emergency Preparedness or the St. Louis Police Department. Contact information for missing persons purposes will be registered confidentially by Housing and Residence Life. This information will be accessible only to authorized University officials. This information may not be disclosed except to law enforcement personnel in furtherance of a missing person investigation. To maintain confidentiality, general emergency contact information and missing student contact information must be kept separate, even if the student has registered the same person for both purposes.
"Determined Missing"- Among University Community Members, only DPSEP is authorized, upon completion of its investigation, to determine that a Student is missing.
"Residential Student"- A residential Student is a Student who resides in on-campus housing pursuant the terms of a housing contract and is currently enrolled at Saint Louis University.
"Student"-A Student is any individual who is currently enrolled at Saint Louis University.
"University Community Member"- University community members include current faculty, staff, and Students.
IV. Notification to Residential Students
All Students will be notified of this policy via e-mail and Residential Students will be informed during mandatory floor meetings at the beginning of each semester. Policy notifications via e-mail will include links to the Student Handbook.
A. All Students have the opportunity and are expected to identify a Confidential Emergency Contact.
B. All Students may register a Confidential Emergency Contact by entering the person's name and contact information into the University's Banner Information System. Residential Students must also register Confidential Emergency Contact information on their emergency data card as part of the residence hall or apartment check-in process. Confidential Emergency Contact information may include, but is not limited to, telephone numbers, addresses, names and e-mails. The Student is responsible for ensuring that the contact information is up-to-date and accurate.
C. The University is required to notify a custodial parent or guardian no later than 24 hours after a Residential Student is Determined Missing if that Residential Student is under 18 years of age, and not an emancipated individual.
D. The University will notify law enforcement no later than 24 hours after a Residential Student is Determined Missing.
E. If a Student is reported missing to DPSEP and the Student is Determined Missing; the University will initiate the emergency contact procedures detailed in Section V, below.
V. Procedures for Reporting and for Investigating Missing Students
A. Any University Community Member who receives a report that a Student is missing, or has independent information that a Student is missing, must immediately report the information or evidence to DPSEP. DPSEP will notify the Department of Housing and Residence Life to determine if the Student is a Residential Student.
B. If the Student is a Residential Student, the Department of Housing and Residence Life will assist DPSEP in a preliminary investigation in order to verify the situation and to determine the circumstances which exist relating to the reported missing Student as follows:
1. A Department of Housing and Residential Life staff member ("Staff Member") will attempt to contact the Residential Student via his or her listed personal cell phone and University e-mail account. If the Residential Student cannot be reached by telephone, two (2) Staff Members will visit the room of the Residential Student in question to verify his or her whereabouts and/or conduct a health and safety inspection.
2. If the Residential Student is located, the Staff Members will ask the Residential Student to contact the parent, family member, or other individual who initiated the report.
3. If the Residential Student is not in the room, but it is occupied, the Staff Members will attempt to gain information on the Residential Student's whereabouts and/or health and safety from questioning the occupants.
4. If there is no response when the Staff Members knock on the door of the room, the Staff Members will enter into the room in question, by key if necessary, to perform a health and safety inspection. The Staff Members will take note of the condition of the room and look for visible personal property (wallet, keys, cell phone, clothing, etc.) which might provide clues as to whether the subject Student has taken an extended trip or leave from the residence hall or apartment.
5. If (3) or (4) occur, the Staff Members will attempt to gain information on the Student's whereabouts from roommates, other members of the residential community, or other friends. The Staff Members will also attempt to acquire additional phone numbers for the subject Student (if not already on file) and use them to initiate contact.
6. At any step in the process, Staff Members will immediately report any suspicious findings to DPSEP.
7. If all of these steps do not provide Staff Members with an opportunity to speak with the Residential Student or to learn his or her whereabouts, the Department of Housing and Residential Life will: (a) contact DPSEP to investigate further and (b) notify the Office of the Dean of Students.
8. If the Residential Student is determined to be under the age of eighteen, and not an emancipated individual, the Office of the Dean of Students will then contact the Residential Student's parents or guardian and/or Confidential Emergency Contact no more than 24 hours after the Residential Student is Determined Missing.
9. If these steps provide Staff Members with an opportunity to speak with the Residential Student, they will attempt to verify the Residential Student's state of health and intention of returning to campus. If needed, the Residential Student will be referred to the Student Health and Counseling Center.
· Higher Education Opportunity Act of 2008, 20 U.S.C. § 1092(j)
· Saint Louis University's Parental Notification Policy
Rules and regulations for the operation of motor vehicles (cars, trucks and motorcycles) are essential to safeguard the rights of pedestrians and drivers, and to permit parking as equitably as possible. Students who park or drive on campus must register their vehicle with Parking and Card Services, Room 33, DuBourg Hall. A Parking Policies and Procedures brochure is issued with each permit. Failure to comply with these regulations may result in the imposition of parking fines, a denial of parking privileges, or other disciplinary or appropriate action. Unidentified (no permit) vehicles are subject to ticket and tow regulations. Unpaid fines will be considered a debt to the University. Parking Policies and Procedures are available in Parking and Card Services, DuBourg Room 33.
1.15 Recording of Name and Address Changes
Local mailing addresses must be indicated on registration materials. Any changes in a Student's name or address must be timely recorded with the Office of the Registrar. All official notices will be sent to local addresses, and failure to receive notices, through neglect in changing address, will not be accepted as an excuse. Legal name changes, other than through marriage, must be reported by means of a copy of the official court order permitting the change.
As a Jesuit, Catholic university, Saint Louis University (SLU) strives to create an atmosphere that supports the holistic development of its Students. For the University and its Students to thrive, we all must share the responsibility to create a community that protects both individuals and property from harm.
The University recognizes that, at times, it can be a challenge for Students to make decisions that demonstrate responsibility as it pertains to living in community with others. At times, Students may find themselves facing an ethical dilemma. Sometimes, a series of poor choices leads to a situation that results in alcohol intoxication, drug overdose, sexual assault, relationship violence, or physical assault, and a Student is in serious need of medical treatment or professional assistance. A companion of the "Endangered Student" or a witness may be afraid to seek help for fear of disciplinary repercussions. The purpose of this protocol is to provide guidance and encouragement for an "Assisting Student" to act in ways that help and care for the "Endangered Student."
In situations where Students seek appropriate help, Saint Louis University considers such actions, first and foremost, as responsible health and safety interventions. The University has accepted the following Responsible Action Protocol, which it hopes will help alleviate Students' concerns about seeking help for Endangered Students and therefore promote responsible action on the part of all Students.
II. Definition of Terms
For the purposes of this protocol, the following definitions apply:
Endangered Student: any Student whose physical or mental safety is impaired and is in need of emergency medical assessment and possibly treatment or other professional support and assistance. The sources of impairment may be, but are not limited to, alcohol poisoning, drug overdose, sexual assault, or physical assault.
Assisting Student: any Student trying to assist an "Endangered Student" by seeking help.
The Responsible Action Protocol (RAP) is intended to encourage Students to act as concerned citizens of the campus community by helping Endangered Students seek the assistance they may need. In situations where a Student may need help due to a possible alcohol or drug overdose, this protocol encourages responsible Students to assist Students whose lives may be Endangered. Because Students sometimes have concerns about calling for immediate emergency assistance due to a fear of "getting in trouble", the RAP establishes a protocol that may eliminate altogether, or at least lessen, a disciplinary response for Students involved in an Endangered Student situation.
In situations whereby Students seek help for Endangered Students, the University will consider the positive impact of the Assisting Student's actions when determining any corresponding disciplinary actions. The University will strive to balance the Assisting Student's actions against the series of choices that led to the emergency situation. In many cases, the Assisting Student will not be assigned any Community Standards sanctions. In other cases, when the Assisting Student's actions prior to seeking help negatively contributed to the Endangered Student's situation, some educational requirements (i.e., drug/alcohol assessment, reflection paper, counseling, etc.), may be imposed.
Without question, when a Student acts responsibly to assist an Endangered Student, such actions will be viewed positively by the University when determining whether any conduct action, including parental notification, is required. For more information about parental notification, refer to the University's policy in the Student Handbook. It is important to note that all incidents reported on campus are documented and that educational, community, and health interventions may be required for Students that are a part of in an incident involving an Endangered Student. In cases where more serious or egregious incidents have occurred (particularly those involving severe injury, assaults, and damage, etc.), Students may still be subject to formal Community Standards action, but the University will consider an Assisting Students' efforts to summon aid as a mitigating factor when assessing possible sanctions.
Helping an Endangered Student does not provide the Assisting Student with blanket amnesty. Students who demonstrate consistent and repeated patterns of engaging in at-risk behaviors or who have contributed to an Endangered Student's condition may be subject to disciplinary action, medical review and/or treatment. Failure to complete requirements or sanctions may be treated as a conduct matter by the Office of Student Responsibility and Community Standards. The RAP does not preclude or prevent action by police or other legal authorities. Students may be held accountable for misconduct and/or damages accompanying the use and/or abuse of alcohol or other substances.
Students who fail to take responsible actions in emergency situations void all protections under the RAP and may be held responsible for contributing aggravating factors in a Community Standards proceeding. Failure to act responsibly may lead to serious consequences when such failure to act results in a violation of University rules, regulations, or policies.
In a situation involving imminent threat or danger to the health or safety of any individual(s), Students are generally expected to:
1. Call emergency officials (DPSEP) at 314-977-3000 and/or to report the incident to the a Housing and Residence Life staff member (if the situation is located in or around a residence hall),
2. Stay with the individual(s) needing emergency response so long as it is safe to do so, and cooperate with emergency officials,
3. Cooperate with appropriate University officials after the incident by meeting with them to provide identification and eyewitness testimony, debrief the incident, and assist with any University investigation after the incident.
Remember: Call. Stay. Cooperate.
V. Frequently Asked Questions about RAP
A. What is the purpose of the Responsible Action Protocol (RAP)?
The Responsible Action Protocol (RAP) is designed to encourage Students to help other Students. In situations where an Endangered Student may need medical attention or professional intervention due to a possible alcohol or drug overdose, this protocol recognizes and supports responsible Students who seek help on behalf of other Students. It is the University's hope that this protocol will reduce an Assisting Student's concerns about calling for immediate emergency assistance by eliminating or lessening the University's disciplinary response for Students involved in the situation.
B. How does the Responsible Action Protocol (RAP) work?
In an emergency situation, particularly where an alcohol or drug overdose is suspected or where other medical attention may be warranted, responsible Students are asked to take the following steps:
• Call DPSEP at 977-3000 and/or contact a Housing and Residence Life staff member immediately,
• Stay with the individual needing assistance (unless it is unsafe to do so).
• Cooperate fully with emergency officials at the scene and with University officials after the fact.
In other words: Call. Stay. Cooperate. Students who follow these steps may receive no (or lessened) conduct action from the University.
C. If Students follow the RAP, does that mean that no conduct action is taken?
In many cases, the answer is yes; however Students may be then required to meet with University official(s) and complete educational or developmental exercises. For example, Students may be asked to complete an alcohol/drug assessment or write a reflection paper.
In cases where more serious or egregious incidents have occurred (particularly those involving severe injury, assaults, damage, etc.), Students may still be subject to formal conduct action, but the University will consider the Students' efforts to summon aid as a mitigating factor when assessing possible sanctions.
D. Does this protocol protect the Endangered Student from sanctions?
The RAP seeks to reduce an Assisting Student's concerns about calling for immediate emergency assistance by eliminating or lessening the University's conduct actions for Students involved in the situation. In situations where help is sought, a Student's decision to seek help will be considered favorably and will be considered in any decision to pursue possible conduct action.
E. What records are kept regarding incidents involving the Responsible Action Protocol?
The Office of Student Responsibility and Community Standards (SRCS) maintains Student disciplinary records. In accordance with the federal Family Educational Rights and Privacy Act (FERPA) and University policy, in most circumstances, information from a Student's disciplinary record may only be shared with others when the Student has given consent to do so. If you act in accordance with the RAP and no conduct action is taken by the SRCS, information about the incident in question will not be part of your Student disciplinary record. If you are a witness and your name is in the incident report involving another Student, your name will be redacted from that record prior to the record being shared unless the request is made via a subpoena.
F. Is there a limit to the number of times the Responsible Action Protocol can be used?
Students are always encouraged to look after and care for their friends and peers and are expected to take responsible actions at all times. The SRCS will inquire further if it appears a Student is abusing the RAP in order to avoid being held accountable for actions that are in violation of the Community Standards. In addition, a Student who demonstrates consistent and repeated patterns of such behavior may require further assessment and/or intervention. Failure to complete such referrals will be treated as a conduct matter.
G. Will my parents find out?
Possibly, but not necessarily. The University reserves the right, consistent with the Family Educational Rights and Privacy Act (FERPA), to contact parents or guardians when Students under the age of 21 have violated University policies regarding alcohol or drugs or where there is a health or safety emergency. As stated previously, the goal of the RAP is to help reduce Students' apprehensions about seeking help for an Endangered Student because of their concerns about possible conduct action being taken by the University as a result of their actions. It is the University's hope that the RAP will reinforce to Students that they should always take responsible action to assist an Endangered Students and that by doing so, the University is less likely to take any punitive action against them or notify their parents.
H. Does the Responsible Action Protocol protect Students from the police or legal action?
No. The Responsible Action Protocol only applies to University conduct action; it does not prevent or preclude police or other legal actions.
I. Does the Responsible Action Protocol cover Student clubs/organizations, fraternities, and sororities?
Yes, in certain situations. Student clubs/organizations, including fraternities and sororities (herein referred to as "Student groups"), are held to a high standard, and following the RAP should not be construed as a way for a Student group to avoid conduct actions altogether. That being said, responsible behavior does help the cause of the Student group and is a factor in determining sanctions.
Student groups are expected to incorporate the RAP into their risk management plans, and thus always comply with the Responsible Action Protocol. The University will therefore deem the failure of a Student group to comply with the RAP as an egregious factor when determining conduct actions or sanctions.
J. What is alcohol poisoning?
Alcohol poisoning is another term for an alcohol overdose, when individuals consume so much alcohol that their bodies can no longer process it quickly enough. Alcohol poisoning and overdoses are potentially lethal; the human body simply cannot tolerate or process excessive amounts of alcohol.
K. What are the signs or symptoms of alcohol poisoning or overdose?
The signs of alcohol poisoning and overdose include (not all of these need to be present in any affected individual):
· Confusion or stupor
· Slow, irregular or abnormal breathing
· Cold, clammy, pale or bluish skin• Loss of consciousness: Inability to rouse a person with shouts or shaking (unconscious) or inability of a person to remain awake for more than a few minutes or to carry on a coherent conversation when awake (semi-conscious) A person who has lost consciousness and cannot be roused is in danger of dying. Help is needed immediately.
L. How do I aid a friend who might be experiencing alcohol poisoning or overdose?
First, call 314-977-3000. If you are in a residence hall, also call or send someone else to notify your RA or the RA on duty, but don't leave the person alone.
Second, stay with the person needing assistance until emergency help arrives. During this time, here are some additional pieces of advice:
• DO: Turn the person on his/her side to prevent choking if the person vomits.
• DO: Be prepared to tell emergency personnel as much information as possible, such as the amount and type of alcohol or substances consumed and how much time has elapsed since the Endangered Student began exhibiting symptoms.
• DO NOT: Leave the person alone.
• DO NOT: Leave the person on his/her back.
• DO NOT: Try to make the person vomit.
• DO NOT: Try to get the person to eat or drink anything, even water. (In cases of alcohol poisoning, the stomach is already severely irritated and cannot handle anything else.)
• DO NOT: Put the person in a cold shower. (This will not lower a person's blood alcohol content and could cause shock.)
Third, after the help arrives, be prepared to meet with University officials to discuss the events that led to this situation.
As a Jesuit, Catholic educational institution, Saint Louis University is committed to fostering a safe and supportive environment conducive to the academic pursuit and healthy personal development of all persons. It is committed to the preservation of personal dignity and the safety of its community members. The University views sexual assault as an offense that can affect individuals of all identities - race, ethnicity, sex, age, ability, faith, sexual orientation, gender, class, and ideology. All members of the University community share responsibility for fostering this environment by adhering to the University Community Standards. Any form of sexual assault or relationship violence is a serious violation of these standards and will not be tolerated.
The University seeks to create a supportive climate that will encourage individuals to report incidents. While this Policy sets out various courses of action, reporting incidents involving sexual assault and/or relationship violence is the only mechanism by which offenders can be officially sanctioned by the University, thereby reducing the risk of repeat occurrences. In the absence of formal reporting, informal reporting is essential for the University to acquire an accurate account of the campus environment. Any reporting provides the opportunity for the University to provide compassionate, effective intervention, support and remediation, and most importantly, to help prevent such incidents from occurring. When investigating any report of sexual assault and/or relationship violence, the University's primary focus is to address the sexual assault and/or relationship violence. In general, amnesty will be granted to a Reporting Party with respect to other possible Community Standards violations (i.e., alcohol violation) and should not discourage a Reporting Party from disclosing an incident or complaint of sexual assault and/or relationship violence.
The procedures outlined in this Policy are designed to achieve the following goals:
• Provide prompt and compassionate support services.
• Provide a comprehensive framework in which the needs and decisions of all parties concerned are central in determining further administrative response and assistance.
• Create a campus environment that both facilitates and expedites the prompt reporting of sexual assault, dating violence and domestic violence (collectively referred to herein as "relationship violence").
• Cultivate a climate of community empowerment and education in which behaviors that contribute to sexual assault and relationship violence are not tolerated.
• Ensure that appropriate steps are followed when sexual assault and relationship violence is reported.
• Protect the rights of the Reporting Party, the Accused Party, and other parties involved in or affected by the case.
III. Personnel Affected
This Policy applies to all behavior in which the Accused Party is a Student. In the event the Accused Party is no longer subject to the University disciplinary process or other University policies and procedures, the Reporting Party will be referred to the St. Louis Metropolitan Police Department. In the event the Accused Party is faculty, staff, or a non-University affiliated party, the reporting procedures and resources are the same as set forth in this Policy, but the University's investigation will be referred to the Office of Diversity and Affirmative Action and conducted pursuant to the Policy on Harassment.
All definitions set forth in Section 2.1 of the University Community Standards apply to this Policy. For the purposes of this Policy, the following definitions also apply:
"Accused Party" refers to any individual who is identified by a Reporting Party as the perpetrator of a sexual assault.
"Consent" Consent is an affirmative, conscious decision - indicated clearly by words (e.g. saying "yes") or actions - to engage in mutually acceptable sexual activity. A verbal "no," even if perceived to be indecisive constitutes a lack of consent.
· The person initiating sexual contact, must have the other person's consent. Sexual contact without consent is sexual assault.
· Consent may not be inferred from silence or passivity.
· It is the responsibility of the person initiating the sexual activity to obtain the other party's consent throughout the duration of the sexual activity. Consent to one form of sexual activity does not imply consent to other forms of sexual activity.
· Consent may be withdrawn at any time.
· Consent must be given freely, willingly, and knowingly by each participant to any desired sexual contact.
· A person is not able to give valid consent in the following situations:
o When an individual is incapacitated because of alcohol or other drugs: An individual who is incapacitated cannot consent to sexual activity. An individual is incapacitated if he/she is physically helpless, unconscious, or unaware, due to drug or alcohol consumption (voluntarily or involuntarily) or for some other reason. Where alcohol is involved, incapacitation is a state beyond drunkenness or intoxication. Some indicators of incapacitation may include, but are not limited to, lack of control over physical movements, being unaware of circumstances or surroundings, or being unable to communicate for any reason.
o When an individual is sleeping or unconscious.
· In some situations an individual's ability to freely, willingly, and knowingly consent is taken away by another person or circumstance. Examples include, but are not limited to:
o When an individual is physically forced to participate.
o When an individual is intimidated, coerced, threatened - even a perceived threat - isolated, or confined.
· A person violates the Sexual Assault and Relationship Violence Policy if he or she has sexual contact with someone he or she knows, or should know, to be mentally incapacitated or has reached the degree of intoxication that results in incapacitation. The test of whether an individual should know about another's incapacitation is whether a reasonable, sober person would know about the incapacitation. An accused student cannot rebut a sexual misconduct charge merely by asserting that he or she was drunk or otherwise impaired and, as a result did not know that the other person was incapacitated. Alcohol, drugs or other intoxicants do not dismiss the responsibility of an individual to obtain valid consent.
· Consent cannot be inferred from a current or previous dating or sexual relationship.
· Consent cannot be inferred from an individual's attire or physical appearance.
· Consent cannot be inferred from an individual's offer, acceptance, or participation in any form of non-physical sexual activity (e.g. social media forums, date/outing.)
· Conduct will be considered "without consent" if no clear consent, verbal or nonverbal, is given.
"Dating Violence" refers to violence by a person who has been in a romantic or intimate relationship with the victim. Whether a relationship exists will depend on the length, type, and frequency of interaction. Any report of Dating Violence will be addressed under all applicable policy violations and may result in disciplinary action similar to the sanctions described below for a Level I Sexual Assault.
"Domestic Violence" refers to violence committed by a current or former spouse or intimate partner, current or former cohabitant, a person with whom a victim shares a child in common, a person similarly situated to a spouse under domestic or family violence law, or anyone else protected under domestic or family violence law. Any report of Domestic Violence will be addressed under all applicable policy violations and may result in disciplinary action similar to the sanctions described below for a Level I Sexual Assault.
"Reporting Contact" refers to individuals or entities across the University who have been designated to receive a report of sexual assault or relationship violence. While a Student is encouraged to report an incident to a person of her/his choice, the University has designated the following Reporting Contacts to receive reports of sexual assault or relationship violence. The designated Reporting Contacts have been trained to make the Reporting Party aware of available options and alternatives, to aid the Reporting Party in making an informed decision as to a course of action, and to enable the Reporting Party to follow through in that decision. The designated Reporting Contacts are:
1. Department of Public Safety and Emergency Preparedness (DPSEP): If the incident requires immediate emergency attention, contact DPSEP.
2. Dean of Students
3. Residence Hall Professional Staff
4. Office of Student Responsibility and Community Standards
5. Office of Diversity and Affirmative Action
6. Title IX Coordinator (unless otherwise noted on the Title IX website, the Director of the Office of Diversity and Affirmative Action is the Title IX Coordinator).
Although certain individuals or entities are designated Reporting Contacts, all employees who are aware of sex-based harassment, including sexual assault, are required to report the information to a Reporting Contact unless otherwise designated as a confidential resource.
"Reporting Party" refers to any individual who makes a report about an incident involving sexual assault or relationship violence. A Reporting Party does not need to be a victim of sexual assault or relationship violence and may act as a third party to file a report on a Student's behalf. To avoid confusion, however, in most contexts within this Policy, "Reporting Party" refers to the person who has experienced the sexual assault.
"Sexual assault" refers to engaging in any form of sexual contact or conduct with another without that person's clear, knowing, and voluntary consent. It is the responsibility of the person seeking to initiate sexual contact or conduct to affirmatively obtain such consent. It is not the responsibility of the intended recipient of such sexual contact to affirmatively deny such consent. For purposes of this Policy, acts of sexual assault are classified into two categories: Level 1 and Level 2.
A Level 1 sexual assault refers to any sexual contact without consent and includes intentional touching, either of the victim or when the victim is forced to touch, directly or through clothing, another person's genitals, breasts, thighs, buttocks or other intimate parts.
A Student found responsible for a Level 1 sexual assault may be suspended. Other sanctions may include, but are not limited to, disciplinary probation, mandated counseling assessment, campus restrictions, and/or other educational sanctions. Other relevant factors may be considered in assigning sanctions, including the Student's conduct history.
A Level 2 sexual assault refers to any attempted or actual sexual penetration of any kind without the person's consent. Examples include vaginal, oral or anal penetration by fingers, genitals, or objects.
A Student found responsible for a Level 2 sexual assault may receive a long-term suspension or even expulsion from the University. Additional sanctions may include, but are not limited to, disciplinary probation, mandated counseling assessment, campus restrictions, and/or other educational sanctions. Other relevant factors may be considered in assigning sanctions, including the Student's conduct history.
"Sexual Harassment" refers to unwelcomed, unsolicited, and offensive conduct that is severe or pervasive and tends to injure, degrade, disgrace, or show hostility toward a person because of person's gender and may include persons of the same sex. Sexual assault is a severe form of sexual harassment and a single instance of sexual assault may be sufficient to create a hostile environment. Descriptions of additional types and examples of sex-based harassment are contained in the Policy on Harassment available in the Student Handbook, the Human Resources policy site and the Vice President Academic Affairs policy site. Copies are also available in the Office of Diversity and Affirmative Action.
"Stalking" is when any person purposely and repeatedly engages in an unwanted course of conduct that would cause a reasonable person to fear for his, her, or others' safety, or to suffer substantial emotional distress. Stalking can be a form of Sexual Harassment and may be prohibited by the University's Policy on Harassment and Community Standards. Stalking may present a safety concern. Stalking includes maintaining unwanted visual or physical proximity to a person or repeatedly conveying oral or written threats, implicitly threatening conduct, or any combination of these directed at or toward a person. Cyberstalking is a form of stalking that uses electronic media such as the internet, pagers, cell phones, or other similar devices to pursue, harass or to make unwanted contact with another person in an unsolicited manner. Reports of stalking should be directed to DPSEP or other Reporting Contact.
"Student" is defined in Section 2.1 of the University Community Standards.
"Title IX Coordinator" refers to the person responsible for overseeing all sex discrimination, sexual harassment, and sexual assault and relationship violence complaints at the University. The Title IX Coordinator is also responsible for conducting an annual report and review of all complaints to identify and address any patterns or systemic problems within the University community.
"Title IX Deputy Coordinator" refers to the person(s) responsible for assisting the Title IX Coordinator to conduct training, climate assessments, and facilitate communications on behalf of the University with the Reporting Party, Accused Party, and various University constituents.
V. Procedures for Reporting Incidents of Sexual Assault
A. Assistance and Medical Care
The priority response to any complaint of sexual assault or relationship violence is to address the safety of the Reporting Party. The University will help the Reporting Party get to a safe place and assist the Reporting Party in seeking immediate medical treatment and to preserve evidence for any complaint process the Reporting Party may choose to pursue. Please refer to Section X for all available resources.
B. Reporting and Support
The University encourages the reporting of all incidents of sexual assault or relationship violence. Any threat of retaliation or other attempt to prevent the report or investigation of an incident of sexual assault or relationship violence, or prevent participation in proceedings relating to sexual assault or relationship violence is itself prohibited and will result in disciplinary action.
Deciding whether to report an incident is a personal and often difficult decision. Reporting sexual assault or relationship violence is often the beginning of a process by which a person may regain control over their lives. Reporting sexual assault or relationship violence may also help in preventing future incidents and establishing precedent that may assist other people. It is important to understand the options available for reporting an incident of sexual assault or relationship violence. The following options are available:
1. Confidential Resources and Support
The only University resource that affords complete confidentiality is speaking with a licensed counselor in Student Health and Counseling. Speaking confidentially with a counselor in Student Health and Counseling may also be helpful in deciding how to proceed because a counselor will provide information regarding additional reporting options (described in Section IV.B.2, below) and available resources (see Section X).
2. Other Reporting Options and Support Resources
Formal complaint: A formal complaint may be filed with any of the Reporting Contacts described above. When a formal complaint is received, the University will investigate the incident based on the information provided and determine an appropriate response, in consultation with the Reporting Party. The investigation, conducted in consultation with the Title IX Coordinator, will be prompt, thorough, and impartial. In filing a formal complaint, the Reporting Party may choose to pursue the University's conduct process, as described in Section VI, below, though there is no obligation to do so. While the Reporting Party is not obligated to participate in the conduct process, the University can still pursue the conduct process if enough information is available.
Criminal report: A criminal report may be filed with the St. Louis Metropolitan Police Department, or appropriate jurisdiction. The Department of Public Safety and Emergency Preparedness is available to provide assistance with contacting the St. Louis Metropolitan Police Department, or other appropriate jurisdiction. An individual may file a report with both the University and the St. Louis Metropolitan Police Department, or other appropriate jurisdiction, as the systems operate independently.
Upon receipt of a sexual assault or relationship violence complaint, the University will provide to the Reporting Party a written notice describing the options listed above. Filing one of the above reports does not preclude a Reporting Party from filing any of the other types of reports. Multiple reporting options may be pursued. Regardless of the reporting option(s) used by the Reporting Party, the first priority is receiving prompt medical attention to treat any medical injuries and preserve evidence in the event the Reporting Party chooses to pursue a complaint at a later date. The first 96 hours after a sexual assault is a critical time frame for gathering the most complete medical evidence. All related medical and psychological treatment and services will be kept confidential.
Prompt intervention can do much to mitigate the trauma associated with sexual assault or relationship violence and enhance recovery. Students are encouraged to utilize appropriate services whether or not a report is filed. Students in need of resources or assistance relating to any of the matters covered by this Policy are encouraged to contact one of the on-campus or off-campus resources listed in Section X of this Policy.
In addition to the reporting options and conduct process, there are a variety of other supports and services available, which include follow-up medical care, academic assistance, alternative housing, a "no contact" order from the Dean of Students, or an Order of Protection with the St. Louis City Circuit Court (Civil Courts Building, 9th Floor, Adult Abuse Office, 10 N. Tucker), or other appropriate jurisdiction.
VI. University Responses to Incidents of Sexual Assault and Relationship Violence
The University will respond to all reports of sexual assault and relationship violence in a timely, effective, and consistent manner. Factors the University may consider in determining which response procedure(s) to follow include when the report is filed and how the Reporting Party chooses to proceed. The University's response procedures include, but are not limited to, the following:
A. All employees who are aware of sex-based harassment, including sexual assault and relationship violence, are required to report the information to a Reporting Contact unless otherwise designated as a confidential resource.
B. The Reporting Contact will assist the Reporting Party in getting to a safe place. In doing so, the Reporting Contact will coordinate with DPSEP.
C. The Reporting Contact will encourage the Reporting Party to seek prompt medical attention for treatment of injuries and preservation of evidence, discuss the reasons why prompt medical treatment is important, and arrange for transportation to the hospital if the Reporting Party agrees to such medical treatment.
D. The Title IX Coordinator will inform DPSEP of the report and provide to DPSEP the name of the Reporting Party.
E. DPSEP will contact the St. Louis Metropolitan Police Department, or appropriate jurisdiction. The Reporting Party will have the option to file a criminal report with the St. Louis Metropolitan Police Department, or appropriate jurisdiction. Declining to speak with the St. Louis Metropolitan Police Department, or other appropriate jurisdiction, at the time of the initial report does not preclude the Reporting Party from filing a criminal report at a later date.
F. The Reporting Contact will coordinate with the on-call sexual assault counselor from Student Health and Counseling and a victim's advocate from the St. Louis Regional Sexual Assault Center. The on-call sexual assault counselor and/or victim's advocate may be present at each stage of the reporting, investigation, or hearing process, if requested by the Reporting Party.
G. The Reporting Contact will provide to the Reporting Party information describing the various reporting options described in Section IV.B. and available resources. The information will be discussed at the time of the initial report and also provided in writing to the Reporting Party.
H. If the Reporting Party wishes to pursue a formal complaint through the University Student Conduct process, the Reporting Contact will arrange for the Office of Student Responsibility and Community Standards to contact the Reporting Party within one (1) business day of receiving the report to discuss the process, as well as other options available, including, but not limited to, pastoral counseling, academic assistance, alternative housing, or a "no contact" order from the Dean of Students.
I. If the Reporting Party does not wish to pursue a formal complaint through the University's conduct process, the Reporting Contact will provide a referral to appropriate resources listed in Section X of this Policy. The Reporting Contact will also provide information on other options available, including, but not limited to, pastoral counseling, academic assistance, alternative housing, or a "no contact" order from the Dean of Students. Please note that even if a Reporting Party chooses not to participate in any conduct process or pursue the report as a criminal matter, the University is under an obligation to investigate the report and may initiate the conduct process if enough information is available.
J. The Reporting Contact and on-call sexual assault counselor will arrange for follow-up counseling, if requested by the Reporting Party.
K. The Reporting Contact will make notifications to appropriate University officials, including the Title IX Coordinator, and, where possible, limit the information provided to such officials by taking the Reporting Party's request for privacy into consideration (see Section VIII for more information regarding confidentiality). The Reporting Contact will also assist, at the request of the Reporting Party, in coordinating follow-up services, including referrals to appropriate resources listed in Section 10.0, below.
VII. Overview of the Conduct Process
Saint Louis University's conduct process for sexual assault and relationship violence complaints will be prompt and equitable and conducted in consultation with the Title IX Coordinator. Mediation is not appropriate for sexual assault cases. Pursuant to this Policy, the Office of Student Responsibility and Community Standards, in consultation with the Title IX Coordinator, will investigate all complaints of sexual assault and relationship violence. The investigation will include a review of statements obtained from both the Reporting Party and the Accused Party, interviews with both parties, interviews with witnesses as appropriate, and review of relevant documentation and physical evidence. Except in extraordinary circumstances, the University will conclude its investigation and conduct process within sixty (60) calendar days following receipt of a complaint. Both the Reporting Party and the Accused Party will be provided written notification of the outcome of the investigation and a thorough explanation of the procedures to be followed during the course of the conduct process. The procedures will follow those that are set forth in Sections 2.11 and 2.13 of the Student Handbook, but to the extent that anything set out in those sections is inconsistent with this Policy, the process set out in this Policy shall apply. These procedures include:
A. Both parties will be advised that the resources listed in Section 10.0, below, are available.
B. The Director of the Office of Student Responsibility and Community Standards will act as the case administrator for all sexual assault and relationship violence cases. The case administrator's role is to ensure compliance with the Community Standards, initiate the conduct process, as appropriate, and facilitate the process - before, during, and after - the hearing. The case administrator will be responsible for working with the investigator and parties to compile information to be presented to the University Committee on Student Conduct (UCSC) Sexual Assault and Relationship Violence Board and arranging for any witnesses to be available to provide information during the University's hearing process.
C. It is the University's responsibility to conduct a thorough, fair, and impartial investigation. To avoid any actual or perceived conflict or bias, a separate staff member from the Office of Student Responsibility and Community Standards will investigate all complaints of sexual assault and relationship violence. The investigator will be responsible for interviewing the Reporting party and the Accused, interviewing witnesses, collecting relevant documentation and physical evidence, creating a timeline, and preparing a written report to be provided to the UCSC for consideration in the hearing. The investigator will also be prepared to be called as a witness during the hearing.
D. The Dean of Students or his or her designee may issue a written "no contact" order to all parties identified in a sexual assault complaint. The Dean of Students will also consider additional interim measures that may be appropriate including, but are not limited to, counseling, academic assistance, and alternative housing.
E. All sexual assault, dating violence, and domestic violence cases will go before a committee of conduct officers trained to hear sexual assault, dating violence, and domestic violence cases referred to herein as the "University Committee on Student Conduct (UCSC) Sexual Assault and Relationship Violence Board". Every effort will be made to ensure that the members selected to sit on the UCSC Sexual Assault and Relationship Violence Board represents the diverse campus community.
F. All UCSC Sexual Assault and Relationship Violence Board members will receive training specific to sexual assault and relationship violence cases, with comprehensive training conducted prior to the beginning of each fall semester and refresher training prior to a hearing.
G. All information regarding a sexual assault complaint and investigation, and any subsequent conduct process, will be shared with, the Title IX Coordinator.
H. The UCSC Sexual Assault and Relationship Violence Board will determine responsibility using a preponderance of the evidence standard, (i.e., more likely than not sexual assault and relationship violence did or did not occur). The chairperson of the UCSC Sexual Assault and Relationship Violence Board will prepare a written hearing report.
I. All parties will be treated equitably during the hearing process, including having the right to notice, the right to an advisor, the right to appeal the findings and/or the sanctions, and the right to reply to an appeal.
J. In general, information concerning a Reporting Party's sexual history and behavior will not be considered by the UCSC Sexual Assault and Relationship Violence Board in determining whether an Accused Party is responsible for the alleged sexual assault. However, where the Accused Party and the Reporting party have a prior intimate or sexual relationship, this information may be deemed relevant to a determination of responsibility.
K. Information that may demonstrate a pattern of behavior regarding the commission of sexual assaults or relationship violence by an Accused Party may be considered by the UCSC Sexual Assault and Relationship Violence Board in determining whether the Accused Party is responsible for the current alleged sexual assault or relationship violence.
L. The importance of physical presence at a UCSC Sexual Assault and Relationship Violence Board hearing will be discussed with the Reporting Party.
M. The hearing room will have separate waiting rooms available for family members.
N. All parties will receive written notification of the UCSC Sexual Assault and Relationship Violence Board's findings, sanctions, and right to appeal. Either party may appeal the decision. The other party will have an opportunity to review the appeal and may submit a response. Appeals must be submitted by going to conduct.slu.edu and completing the Community Standards Appeal form. Appeals will be submitted to the Vice President of Student Development or Designee for consideration. The Appeal Officer has the final decision in the case. The appeal form will need to be submitted no later than 5:00 p.m., two (2) University business days after the Hearing Outcome letter has been issued to all parties. Except in extraordinary circumstances, appeals will be resolved within thirty (30) calendar days following receipt of the request for appeal. All parties will receive written notification following the final determination of any appeal.
In accordance with University philosophy and mission, as well as Federal guidelines, training about the Policy and procedures regarding sexual assault and relationship violence is required for all Students, faculty, and staff.
IX. Confidentiality and Non-Retaliation Statement
The University will treat information that it receives in a manner that respects both the Reporting Party and the Accused Party. Recognizing that sexual assault and relationship violence can include criminal acts that violate the security of the entire campus community, there may be instances where the University has a responsibility to investigate or disclose information regarding the circumstances related to a specific incident. Campus and Reporting Party safety considerations will be balanced with the privacy interests of all involved, as well as the applicable legal requirements, when making decisions regarding such investigations and disclosures.
The University's ability to act to protect the interests of the Reporting Party and other Students is limited by the information provided to it. The University's ability to respond to a report of sexual assault or relationship violence may be limited if the Reporting Party insists that his or her name, or other identifiable information not be disclosed. The University will evaluate a request for anonymity in the context of its responsibility to provide a safe and non-discriminatory environment for the campus community. Additionally, while the Reporting Party is under no obligation to reveal the identity of the Accused Party, the Reporting Party will be encouraged to do so in the interest of protecting all members of the University community and preventing future incidents of sexual assault.
The University seeks to respect the privacy of all parties.
The University will not tolerate retaliation against any Student, faculty member, or staff member who makes a report of sexual assault or relationship violence, participates in an investigation related to a report of sexual assault or relationship violence, or participates in a UCSC hearing or appeal process related to a report of a sexual assault or relationship violence. Examples of retaliation include, but are not limited to, intimidation, threats, stalking, coercion, or discrimination because of a person's complaint or participation in an investigation, hearing, or appeal. Any allegations of retaliation should be reported to the Title IX Coordinator or a designated Reporting Contact and may be subject to the same investigation, hearing, and appeal process as set forth above.
Campus Ministry - providing pastoral ministry and spiritual support
Ph: (314) 977-2425
Department of Public Safety and Emergency Preparedness - University Reporting Contact; emergency assistance
Wool Center, Rm. 114
Emergencies: (314) 977-3000
General Information: (314) 977-2376
Housing and Residence Life - University Reporting Contact
Village Apartments, Brown Hall
Ph: (314) 977-2811
Office of Diversity and Affirmative Action - University Reporting Contact
Director and Title IX Coordinator
DuBourg Hall, Room 36
Ph: (314) 977-3838
Office of Student Responsibility and Community Standards - The Dean of Students is a University Reporting Contact and may be able to facilitate appropriate accommodations (e.g., no contact order, class schedule changes)
Busch Student Center, Suite 313
Ph: (314) 977-7326
Student Health and Counseling Services - Confidential Reporting Option; on-campus medical and mental health care
Marchetti Towers East
Ph: (314) 977-2323 (24-hour line)
Saint Louis University HOT-LINE - Confidential Reporting Option
(877) 525-5669 or (877) 525-KNOW
St. Louis Community Resources
ALIVE (Alternative to Living in Violent Environments) - providing a safe shelter for women and children victimized by domestic violence; emergency transportation; and counseling
Ph: (314) 993-2777
Crime Victim's Advocacy Center of St. Louis - providing resources, counseling, advocacy and referrals with specialized services related to domestic violence
Ph: (314) 652-3623 (Legal Advocates for Abused Women ("LAAW"))
Ph: (314) 535-5229
Life Crisis Services - providing a 24-hour hotline; crisis intervention and suicide prevention
Ph: (314) 647-4357
St. Louis Metropolitan Police Department - crime reporting
Ph: 911 - emergency
Ph: (314) 231-1212 - non emergency
Ph: (314) 444-5385 - domestic abuse division
Ph: (314) 444-5385 - sex crimes division
Sexual Assault Center (YWCA) - providing support and advocacy services
Ph: (314) 531-RAPE (7273) - 24-hour crisis hotline
Ph: (314) 726-6665 - for appointments or other information
Women's Safe House - providing safe shelter to battered women; 24-hour crisis hotline
Ph: (314) 772-4535
Safe Connections - providing counseling and support services; 24-hour crisis hotline
Ph: (314) 531-2003
UM-St. Louis Center for Trauma Recovery - providing counseling & therapy services
Ph: (314) 516-6738
RAINN (Rape, Abuse, and Incest National Network)
U.S. Department of Education - providing Title IX information and reporting options
Office for Civil Rights
Lyndon Baines Johnson Department of Education Bldg
400 Maryland Avenue, SW
Washington, DC 20202-1100
U.S. Department of Justice - providing Title IX information and reporting options
Civil Rights Division
950 Pennsylvania Avenue, N.W.
Office of the Assistant Attorney General, Main
Washington, D.C. 20530
Ph: (202) 514-4609
XI. Review and Approval
Changes to this policy may be necessary from time to time. At a minimum, this Policy shall be subject to annual review for compliance with applicable law, available guidance, and assessment of best practices. This Policy has been reviewed and approved by the Vice President, Student Affairs, Vice President and General Counsel, and the University's Title IX Coordinator. This Policy has been approved by the President's Coordinating Counsel. Policy documentation, including a record of all changes to the charter, will be maintained by the Title IX Coordinator and available for inspection in the Office of Diversity and Affirmative Action, DuBourg Hall, Room 36.
The following grievance procedure is available to students if a student believes he or she has not received fair treatment with respect to services provided by the University, outside of the classroom.
In support of Saint Louis University's commitment to cura personalis or "care for the whole person," the Office of the Ombuds is committed to serve as a fair and impartial intermediary to connect undergraduate and graduate students to resources, explore solutions, and provide appropriate conflict resolution to address non-academic student grievances. Located within the Dean of Students Office, the Office of the Ombuds is a safe environment for students to share their concerns. The role of the Ombuds is to listen to concerns, help identify options for navigating through difficult matters, provide information on university policies and procedures, make appropriate referrals, and work to facilitate a fair resolution of issues.
In alignment with Saint Louis University's Standards of Conduct, the Office of the Ombuds is committed to serving undergraduate and graduate students by demonstrating the University's shared values:
- Competence: The Ombuds researches and presents all possible options to a student with a grievance.
- Conscience: The Ombuds strives to help a student with a grievance reach a state of resolution or lesser conflict within ten (10) University business days.
- Compassion: The Ombuds is transparent with a student about the role of the Ombuds and what can be done, and clearly states that the Ombuds role is that of a guide and not someone who finds a solution for the student.
- Commitment: The Ombuds helps facilitate positive change for a student with a grievance normally within ten (10) University business days after initial contact. Upon the completion of the ten (10) business days, the Ombuds will check in with the student and they will collectively determine whether there is need to continue to work together.
- Community: The Ombuds will work to promote fairness and justice for all students.
For purposes of this policy, the following terms are defined as follows:
1. The term "Conflict Coaching" refers to the conflict resolution process whereby Students get advice or "coaching" from the Ombuds to guide them in engaging in resolving the grievance more effectively.
2. The term "Facilitated Dialogue" refers to the conflict resolution process whereby the Ombuds facilitates a conversation between the student and a representative from the department involved in the grievance in order for the parties to gain an understanding of the others point of view. In this conflict resolution process, parties maintain ownership of the outcome.
3. The term "Grievance" refers to situations where a student believes he or she has not received fair treatment with respect to services or programs provided by the University, outside of the classroom. For purposes of this policy, the Ombuds only has authority to engage with a Student regarding a non-academic Grievance.
4. The term "Mediation" refers to a voluntary, semi-structured process where the Ombuds assists the student and a representative from the department involved in the grievance in identifying, and hopefully satisfying, their individual and mutual interests relative to the dispute. The Ombuds or his/her designee serves as the mediator in the process and provides a written outcome to which both parties agree.
5. The term "Non-Academic" refers to concerns not related to academic processes, academic departments, Colleges or Schools. Examples of non-academic concerns include but are not limited to services (e.g. financial services, housing services, etc.) and resources for students provided by the University.
6. The terms "Ombuds" and "Ombudsperson" refers to a representative committed to serve in a fair and impartial manner to help undergraduate and graduate students connect with appropriate resources, explore solutions, and facilitate mediation of grievances.
7. The term "Student" refers to any and all persons enrolled at or taking courses through the University in any capacity.
8. The term "University" refers to Saint Louis University and all of its affiliated schools, divisions, departments and related entities, campuses and controlled properties.
IV. Overview and Application of Policy
This policy applies to all undergraduate and graduate students enrolled at Saint Louis University. The role of the Ombuds is limited to non-academic grievances. Academic grievances should be addressed with the academic College or School in which the student is enrolled. The Office of the Ombuds will help guide a student to appropriate resources and support that are outside the scope of this policy, if necessary.
The objective of the Ombuds is to facilitate resolution to the student grievance within ten (10) University business days after initial contact. Upon the completion of the ten (10) University business days, the Ombuds will follow-up with the student to mutually determine if further communication is needed.
Grievance Report Process:
1. A Student who believes that he/she has a grievance may complete an Incident Report form available at: grievance.slu.edu
Other forms of communication will be accepted upon request.
2. The Student will receive an e-mail confirmation that the report was submitted and routed to the Ombuds for review.
3. The Ombuds will contact the Student via e-mail within five (5) University business days of receipt of the Incident Report to schedule a meeting.
4. The Ombuds will then conduct an initial review to confirm the grievance is non-academic and that the student has tried to resolve the grievance within the appropriate department where the services are provided. The Ombuds will then investigate the grievance by interviewing all related parties and reviewing available and relevant information.
5. Upon completion of the investigation and full review, the Ombuds will contact the Student to discuss the investigation findings.
6. The Ombuds will make a recommendation for a proposed resolution of the grievance to the Student and appropriate parties. Recommendations may require the student and a representative from the involved department to participate in a conflict resolution process which may include (1) Conflict Coaching, (2) Facilitated Dialogue, and/or (3) Mediation.
7. If the matter has not been resolved within ten (10) University business days, the Ombuds will communicate to the Student an appropriate revised timeframe for resolution.
8. If the Student is not satisfied that appropriate action has been taken, the Student may submit an appeal. It must be submitted within two (2) University business days after a determination has been made. The appeal must be typed, directed to "To Whom It May Concern, signed, and delivered to the Dean of Students Office.
9. The Dean of Students will have five (5) University business days to respond in writing to the appeal.
10. If the student is not satisfied with the Dean of Students' determination, the student may submit the appeal to the Vice President who oversees the department in which the grievance is directed. It must be submitted within two (2) University business days after the Dean of Students determination.
11. The Vice President or designee will notify the Student of the final decision within ten (10) University business days of receipt of the appeal.
VI. Responsibilities of the Office of the Ombuds
The Office of the Ombuds shall:
- Facilitate a reasonable, fair and equitable process for all parties.
- Uphold University policies and guidelines.
- Work diligently to respond to Student Grievances within ten (10) University business days.
- Be knowledgeable of all University governance structures.
- Be knowledgeable of mediation and emergency response protocols.
The Office of the Ombuds shall not:
- Advocate for any individual point(s) of view.
- Make University policies and guidelines.
- Respond to an academic grievance or directly engage in the academic grievance appeal processes.
- Address parental and family grievances.
- Respond to any Title IX reporting regarding sexual discrimination, sexual harassment, or sexual assault.
- Respond to complaints regarding harassment or bias incidents.
VII. Contact information
Office Location: Busch Student Center,
Suite 313 Email: firstname.lastname@example.orgIncident Report: grievance.slu.edu
VIII. Relevant University Policies and Other References
Saint Louis University Policies - Community Standards
1.19 Student Identification
All registered Students are expected to carry their University Identification Card (SLU ID card) at all times for identification purposes. Lost, stolen or damaged cards must be replaced by Parking and Card Services immediately, at the Student's expense. SLU ID's are the property of Saint Louis University and must be shown to any University official, or his or her designated agent, upon request.
1.20 Student Records
The Family Educational Rights and Privacy Act of 1974 (FERPA), 20 U.S.C. section 1232(g), as amended, is a federal law giving certain rights to parents or Students regarding educational records at schools of every level receiving funding from the U.S. Department of Education. At the post-secondary school level, the rights afforded by FERPA belong, in general, to the Student rather than to the parent. In accordance with FERPA, the University annually distributes to Students a Notification of Rights. Copies of the notice also may be obtained in the registrar's office or on-line at www.slu.edu. Students with disabilities should call the University Disabilities Coordinator at (314) 977-8885 to obtain assistance as needed.
1.21.1 Outdoor events and gatherings on campus at which alcohol will be sold or consumed must be registered with Event Services and approved by the Student Involvement Center, (314) 977-2805, BSC 319. Alcoholic beverages may be dispensed ONLY WITH SPECIAL LICENSE from the state and/or city, obtained by University Dining Services, Busch Student Center. At least 14 days planning time is required.
1.21.2 Alcoholic beverages in outdoor locations are permitted ONLY at registered/approved events. For safety reasons, no glass bottles are permitted.
1.21.3 Procedures for Planning Student Events (A step-by-step checklist for planners of social activities at which alcoholic beverages will be served or sold):
126.96.36.199 Decide on a Date. You may wish to consult the activities calendar online to avoid duplication or over-booking.
188.8.131.52 Register the Activity. Obtain a Program Planning Form, found online from the Student Involvement Center and follow the policies outlined in the Program, Presentation, and Speaker Policy set forth in section 3.3 of the Student Organization Policies. Complete the form and submit it to the Student Involvement Center in Busch Student Center, room 319 at least twenty (20) business days before the event.
184.108.40.206 Select the Location. After you receive approval for your event from the Student Involvement Center, reserve any space on campus by contacting Event Services at 977-6338, BSC 356. For off-campus locations, call the hotel, banquet or other facility of your choice and obtain information and a letter of intent or sample contract. No contracts on behalf of the University may be signed by any unauthorized individual. Contracts may only be signed by authorized University officials. Personal liability for the event may result for the individual signing contracts on behalf of the University without authorization. Consult the Student Involvement Center at (314) 977-2805 for details.
220.127.116.11 Arrange for Food and Beverage Service. On campus, all food and beverage service must be provided by University Dining Services. Discuss your needs with the catering manager at (314) 977-1559.
18.104.22.168 Confirm the Location. If the event will be held in a location on campus not reservable through Event Services (such as Simon Recreation Center), take the approved copy of the Program Planning Form with the contract, to the appropriate office. Pay any applicable deposit or fee. Keep your copy of the form for reference. If the event is at an off-campus location, complete your arrangements with the facility.
 Abbey, A. (1991). "Acquaintance Rape and Alcohol Consumption on College Campuses: How Are They Linked?" College Health 39:165-169.