The mission of the Office of Student Responsibility and Community Standards at Saint Louis University is to help students aspire to become men and women for others through an educationally focused disciplinary process that assists students in improving their decision-making skills. Consistent with the philosophy of a Jesuit education and the mission of Saint Louis University, the Office of Student Responsibility and Community Standards is committed to developing and nurturing a University community where responsibility is embraced and one's ideals are shaped by individual growth and development.
Below are some frequently asked questions and answers for students concerning the Office of Student Responsibility and Community Standards. You may also contact the office directly at 314-977-7326 or firstname.lastname@example.org for additional questions.
How are students notified of policies on campus?
The University Policies, University's Community Standards and Residence Hall Policies are online in the Student Handbook. It is the student's' responsibility to review and understand the policies and expectations of student behavior.
How does the conduct process operate?
If a student is documented for being involved in a potential policy violation, they will receive an email from a representative of the Office of Student Responsibility and Community Standards. A meeting is requested whereby the student will have the opportunity to discuss the incident with a University Conduct Officer and accept or deny the charged violations. This meeting is mandatory. Failure to attend may result in the case being decided in your absence as well a possible Failure to Comply violation and $250 fine. This is to ensure that we receive as much information as possible about an incident. Should the student accept responsibility for the charges, they will receive sanctions designed to educate them about how their actions impact themselves and others. A student who denies responsibility for the charged violation(s) will proceed to a formal hearing where they will be given the chance to better explain the incident and provide supporting evidence of their position. If a hearing results in a finding of responsibility, they still have a right to appeal that finding within 48 hours of their written outcome. Once their appeal is considered, they have exhausted their rights within the student code of conduct.
How do I open the letter?
Our system sends out automated letters in emails to students. When a letter is sent electronically to a student, the student first receives a generic, text based email from the office letting him or her know that a letter sent has been sent. This email contains a link to a login in screen to retrieve the letter. After clicking this link, the student is taken to a login screen where he or she must enter their banner id including three zeros (i.e. 000123456) to retrieve the letter. Once the correct information has been entered, the letter displays in PDF format on the screen for the student to read.
Will my parents be notified if I have to appear in front of the conduct board?
Due to the Family Educational Rights to Privacy Act, parents are generally not contacted directly regarding a violation of policy concerning their child. This general policy is different in situations that are more serious in nature. Parents are notified for underage drinking and drug violations. In order for University personnel to discuss policy violation/hearing issues with parents, a student must sign a waiver allowing us to release information.
Are conduct hearings similar to court hearings?
Saint Louis University's conduct process is set apart from any civil or criminal legal process. Our objective is to teach our students to accept responsibility for their actions, to assist students in realizing the impact of their decisions and to foster positive community values. Students must represent themselves in our conduct process for any of these goals to be attained. Therefore, attorneys are not permitted to be part of conduct hearings, and decisions about responsibility are made with "more likely than not" standard.
Who reviews conduct cases?
The Office of Student Responsibility and Community Standards uses three boards, in cases involving student conduct. They include the University Committee on Student Conduct, the Student Conduct Board and the Greek Conduct Board. In addition, the University also uses several Conduct Officers to officiate Individual Hearings. Conduct Officers and board members include faculty, staff and students on campus.
Is there anyone a student can contact for help when going through a conduct hearing?
Student Conduct Officers are trained to assist students prepare for conduct hearing and advise them through the hearing process and appeal process if needed. If a student is facing a conduct hearing, encourage him or her to request a student conduct officer to assist them.
What kind of consequences can result from a student's misconduct?
Sanctions are assigned based on the violation and the frequency of the violation which include: disciplinary warning, disciplinary probation, housing probation (restrictions on the student's ability to live in apartment style housing), and attendance at an alcohol education program, community service, counseling referrals, loss of privileges, fines or restitution as well as research and/or reflection papers. For more severe policy violations or repeated violations of policy students face sanctions such as suspension or expulsion.
Will a student's conduct impact him or her in the future?
Aside from the immediate personal and social implications that misconduct may have on the student, a student's conduct history may be taken into account when they are applying for study abroad programs, jobs or to graduate school. There are numerous employers, graduate and professional schools who require a student to release to them their conduct history before being considered for hire or admittance. Government agencies such as the FBI and all branches of the military perform conduct checks on applicants. Conduct checks also are conducted on any student wishing to participate in study abroad programs or gain admission to licensing agencies such as the Missouri State Bar Association. There are several on campus leadership programs that also perform conduct checks on student applicants. A student's conduct record is cumulative for the duration of their time as a student at SLU. A student's conduct record will remain on file for five years after their last semester attended.
Common Policy Questions
What is the policy for visitation on campus?
Each residence building on campus has visitation hours based on the residents (freshmen/upperclassmen) who live there. Residents are responsible for knowing the visitation rules for their area. Guests need to be checked into the buildings that have front desks and residents should be with their guests at all times. Persons of the opposite sex cannot spend the night in the room of residents. Residents need to contact Residents Life staff if they are to have an overnight guest.
What is the policy for alcohol on campus?
Students who are not of legal drinking age (21 years) are not permitted to possess, consume or be under the influence of alcohol. No alcoholic beverages may be sold or furnished to persons under the age of 21. Those residents who are of legal drinking age may bring alcoholic beverages in closed containers into the residence halls/apartment living units. Residence hall students who are of legal drinking age may consume alcohol only in their room/living unit with their door closed. No non-residential individual or underage persons (other than a roommate) can be present. No alcohol, whether in open or in uncovered un-opened containers, is permitted in lounges, hallways or other residence hall/apartment living unit public areas by anyone of any age. No alcohol is permitted on the balcony of any University apartment. Kegs, party balls, beer bongs and similar large containers of alcohol are not permitted in the residence halls/living units. Drinking games promote excessive drinking and are not allowed on campus. If alcohol and/or paraphernalia (container, tapper, etc) are found, they will be disposed of and the owner(s) brought to disciplinary review.
Irresponsible use of alcohol resulting in public intoxication, disorderly conduct, vandalism or similar conduct may result in disciplinary action. Intoxicated residents may be prohibited from escorting guests into apartment-style living units/residence halls. In addition, obviously intoxicated visitors may not be escorted into University housing, regardless of their escort.
For additional policies, please refer to the Student Handbook.