Some Information on Y2K Concerns at Saint Louis University

TO: Saint Louis University Community
RE: Y2K Emergency Contingency Plan

The University will be closed from Dec. 24 through Jan. 3. All academic buildings and residence halls will be closed with the exception of Marchetti Towers, Laclede House and the Village Apartments. This does not pertain to any University owned clinical buildings.

Special permission has been given to key essential personnel in several departments on the Frost and Health Sciences campuses to be in the buildings from December 31st through January 2nd for monitoring of any potential Y2K problems. The Executive Vice President has approved this list of essential key personnel. Only persons on this list will be allowed in buildings while the University is closed. There are no exceptions to this policy.

The University Departments of Public Safety, Facilities Services, Information Technology Services, and Residence Life will monitor the University Services starting on December 31st. Our main purpose is the protection of life and property. Our first concern will be for the safety of our students who are on campus during the Christmas break.

In the event of any power outages at the University, the students at Marchetti Towers, Laclede House, and the Village Apartments will be relocated to Fusz Hall. Fusz Hall has it own backup electric generator. Residence Life will distribute details concerning any unforeseen need for evacuation to the students of the above three residence halls later this week. We encourage students read these guidelines for their safety.

The Emergency Y2K Response Team will monitor all services to ensure that they remain uninterrupted. A command post for the exchange of information will be located in Dubourg Hall room 9. Anyone needing any assistance, services, or information concerning any Y2K problems should call the DPS emergency number at 977-3000. Please note that if there are unforeseen prolonged power outages, services, etc. that could affect the start of classes on January 3rd, 2000, this information will be placed on the 977-SNOW telephone number. Closings would also be given to the local media. Students, Faculty, and staff should use these two means to see if the University is closed.

The Emergency Y2K Response Team has requested the following:

(1) Avoid using any of the University elevators after 11 p.m. on December 31st: In the event of a power outage, one could be trapped on the elevator. Elevators in Marchetti Towers will be turned off at 11 p.m. by residence life.

(2) Disconnect all electrical appliances that could be damaged by power surges or spikes.

(3) University trucks and vans should be filled with gas prior to leaving for the holidays. In case of gas shortages University emergency equipment could use the gas as backup.

(4) Follow previous ITS guidelines concerning computer usage. (5) Empty all refrigerators of food in case of power failure.

(6) If you have been given permission to be in the buildings during this time period as essential personnel, make sure that you wear your University ID at all times.

(7) All University parking garages and parking lot gates will be put in the up position at 11 P.M. on December 31st. in case of a power outage. To deal with the potential for year 2000 issues arising here at the University, these recommendations and contingency plan in the event of any major power outages, loss of services, etc, was prepared. There is a high probability that nothing will happen during this period.

Emergency Y2K Response Team

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