Submitting the IRB Application

Submission to the Saint Louis University Institutional Review Board (IRB) does not need to precede submissions to grant agencies; however, some grant agencies do require evidence of IRB approval prior to release of funds.

Access to funds at SLU may also be limited or delayed pending IRB approval. Submit the Research in Concept Only Form to irb@slu.edu if you are requesting access to sponsored awards prior to IRB approval.

Meeting Dates/Deadlines

Submission deadlines pertain only to items that require SLU IRB full board review. Exempt or expedited protocols need not be submitted according to these deadlines.

Please note that while normally IRB review of submissions will take place according to deadlines and meeting dates below, in some cases (capacity issues or incomplete submissions), review may be moved to subsequent meetings, as needed. Investigators are encouraged to submit in advance of the deadline date, as reviews will make the meeting agenda on a first-come, first-serve basis.

Full Board Meeting Dates

Submission Deadlines Meeting Dates
October 23, 2017 November 7, 2017 (1)
November 6, 2017 November 21, 2017 (3)
November 20, 2017 December 5, 2017 (1)
December 4, 2017 December 19, 2017 (3)
CANCELED January 2, 2018 (1)
January 1, 2018 January 16, 2018 (3)
January 22, 2018 February 6, 2018 (1)
February 5, 2018 February 20, 2018 (3)
February 19, 2018 March 6, 2018 (1)
March 5, 2018 March 20, 2018 (3)
March 19, 2018 April 3, 2018 (1)
April 2, 2018 April 17, 2018 (3)

The deadline for submission is noon unless otherwise noted above.

(1) = Deadline and meeting dates for Full Board # 1
(3) = Deadline and meeting dates for Full Board # 3

Please be aware that any deadline marked "canceled" also means the corresponding meeting date is canceled.

Submitting the eIRB Application

Submitting the application in eIRB is a multi-step process. The first time you submit the form, it requires you to search for and select pre-reviewers (see Scientific and Department Chair Approval section for more detail).

Once the pre-reviewers have approved, you can see their review comments and make edits to the application. You must then click to submit the form again, this time to the IRB. For more information, see:

Scientific and Department Chair Approval

Before submission of new protocols to the IRB, all studies require review and pre-approval from a department chair (or faculty adviser for students). In addition, unsponsored, investigator-initiated research protocols must be pre-reviewed and approved by a departmental or divisional scientific review committee or representative. See Guidelines for Scientific Review for more information.

Scientific review must be completed by a qualified individual (not a student) who is not on the research team. Investigators are allowed to select the scientific pre-reviewer; however, many units have designated individuals who must be selected to complete the review. See Department/Division-Specific Guidelines for eIRB Submission Pre-Review Requirements.

Questions about the division requirements or quality or timeliness of scientific review should be directed to unit leadership.

Doing a Pre-Review

The pre-review process is conducted within the eIRB system. The following tools can help:

Scientific reviewers are asked to review projects for adequacy of background literature review, appropriate scientific design, data analysis and safety oversight and may use the Scientific Review Worksheet to assist them in their review. Department chairs assure that the PI has the requisite funding, credentials, training, resources and privileges to do the research.

If the review was missed in eIRB, you can use the Department Chair Approval Form or Scientific Reviewer Form found at the end of the Guidelines for Scientific Review and upload the form to the Attachments page of the eIRB Application.

IRB Review Timelines

The timing of IRB review depends on the type of application. Review status is displayed on the investigator home page in eIRB, but the IRB may be contacted if there are questions/concerns.

For new studies, please plan to receive initial feedback from IRB review in:

  • Exempt Applications: 1-2 weeks
  • Expedited Applications: 2-3 weeks
  • Full Board Applications: 1-2 weeks following the board meeting

Note: This is not necessarily the timeline for official approval. Often, changes to the materials may be requested and will be need to be addressed in order to gain full approval. A notification will come from the IRB letting you know the review outcome including any next steps. See next section for additional detail.

Respond to IRB Requests

Commonly, initial IRB review results in requests for revisions prior to issuance of full approval. The timeline for review of PI responses is typically shorter than that for initial review. Researchers can enable the most efficient follow-up review of the study by carefully and completely addressing all IRB requests, and are welcome to work with IRB staff and chairs to do so.

Please follow instructions in eIRB for responding to any requests for revisions in order to receive full approval. Revisions must be submitted to the IRB in eIRB by clicking the "Submit to IRB" button, as they are not automatically sent when completed.