Saint Louis University

Grading & Assessment

Final Grade Appeal Process

Student appeal - Students have the right to appeal decisions they assert to be unjustified, unfair or a violation of his/her rights. Students may appeal a grade received in a course or they may make a general appeal.

Examples of general appeals may include, but are not limited, to the following: appeal of academic dismissal, appeal of inactive student status, appeal of admission decision, and appeal of transfer articulation.

Policy Overview for Grade Appeals (Graduate and Undergraduate Students)

The process for students who perceive that a final grade was miscalculated, unfair or capriciously assigned is as follows:

  • First, the student is to inform the instructor in writing of the specific complaint within two weeks of the end of the term. 
  • If the issue remains unresolved, the student may appeal in writing to the appropriate contact person within two weeks of the instructor's decision.
    • For undergraduate programs, an appeal should be made to the chair or director of that degree program. 
    • For graduate programs, an appeal should be made to the Associate Dean of Graduate and Professional Education (since Program Directors also serve as the student's mentor/advisor). 
  • The chair/director/Associate Dean will collect information from both parties in an attempt to mediate a resolution, keeping records of the transactions for the student's file. For graduate program appeals, this process will also involve consulting with the relevant program director.
  • If the dispute cannot be resolved, the student may appeal in writing to the Associate Dean of Academic Affairs within two weeks of the decision.
  • The Associate Dean will investigate all aspects of the appeal and collect additional information from both parties individually or together in an attempt to mediate a successful resolution, keeping records of the investigation for the student's file.
  • If the appropriate decision is unclear to the Associate Dean, an ad hoc committee may be appointed to review the case. 
  • The committee will make a written recommendation with 10 days to the Associate Dean, who will consider the recommendation.
  • The Associate Dean will notify the student, chair and the instructor of the decision. In all cases except those involving a conflict of interest, the Associate Dean of Academic Affairs will have the final say on grade appeals.
    • For undergraduate courses, if a conflict exists in the appeals process at the program level (e.g., the course in question concerns one taught by the chair/director), the appeal will begin at the Associate Dean level. In such instances, the Dean will serve as the final arbiter of the conflict. 
    • For both graduate and undergraduate courses, if a conflict exists in the appeals process at the Associate Dean level (e.g., the course in question concerns one taught by either the Associate Dean of Graduate and Professional Education or the Associate Dean of Academic Affairs), that Associate Dean will be removed from the process, and the Dean will serve as the final arbiter of grade appeals. 

To accommodate this process, faculty members should retain copies of all course work for a minimum of 90 days after the end of the term. All changes of assigned grades are subject to a statute of limitations of one year from the end of the term in which the course was completed.

Undergraduate Student General Appeals:
Undergraduate students may appeal any decision they assert to be unjustified, unfair or a violation of his/her rights.

  • The student should first inform the senior advisor (for currently admitted students) or senior admissions counselor (for prospective students) writing (via email) within two weeks of the original decision in question. 
  • The senior advisor/senior admissions counselor will gather necessary data to make an informed decision. The student will be notified of the decision via SLU email within 5 business days.
  • If the student disagrees with the decision of the senior advisor/senior admissions counselor, s/he may then appeal in writing to the Assistant Dean within two weeks of the decision. 
  • The Assistant Dean will gather necessary data to make an informed decision. The student will be notified of the decision via SLU email within 5 business days.
  • The decision of the Assistant Dean is final.

Graduate Student General Appeals:
Graduate students may appeal any decision they assert to be unjustified, unfair or a violation of his/her rights.

  • The student should first inform the appropriate Graduate Program Director in writing (via SLU email) within two weeks of the original decision in question. 
  • The Graduate Program Director will gather necessary data to make an informed decision. The student will be notified of the decision via SLU email within 5 business days.
  • If the student disagrees with the decision of the Graduate Program Director, s/he may then appeal in writing to the Associate Dean of Graduate and Professional Education within two weeks of the Director's decision. 
  • The Associate Dean of Graduate and Professional Education will gather necessary data to make an informed decision. The student will be notified of the decision via SLU email within 5 business days.
  • The decision of the Associate Dean is final.

 

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