DATE ISSUED
07/01/91

DATE REVISED
7/1/08
08/12/08

POLICY

Inherent in the Saint Louis University mission is the heritage and tradition that promotes 1) the emotional, social, intellectual needs of the individual, and 2) the freedom of the individual to determine how these needs are to be met. In keeping with this philosophy, the University provides vacation time to eligible staff to be used as needed, provided supervisory approval is obtained and the requested numbers of vacation hours have been accrued.

SCOPE

This policy applies to all regular full and part time staff of Saint Louis University.

ELIGIBILITY

Regular staff assigned to eligible employee classes, budgeted and work a minimum 40 hours biweekly or .5 FTE monthly, are entitled to vacation accrual. Staff that are temporary, have a written employment contract, or are covered by a collective bargaining agreement are not covered by this policy.

1. VACATION ACCRUAL AMOUNTS

Vacation hours accrue each pay period based on, length of service, and actual number of hours worked in that pay period or FTE. This schedule below shows the annual equivalent of vacation days accrued based on 40 hours worked per week for hourly paid staff, and 1.0 FTE for salaried staff.

Vacation pay is equal to base salary exclusive of overtime or shift differential. Vacation time may be taken as time accrues at any point during the year. Staff members may carry over vacation balances from one year to the next up to the maximum accrual limit, currently 200 hours.

DAYS ACCRUED FOR YEARS OF SERVICE

YEARS OF SERVICE
	0-4 yrs	4+ to 9 yrs	9+ yrs
Non-Exempt Support Staff	10	15	22
Non-Exempt Professional Staff	15	22	22
Exempt Professional Staff	15	22	22
Executive Staff	22	22	22

Employees, who separate from Saint Louis University and are rehired within one (1) year, will have prior service counted for the purpose of determining the rate of vacation accrual.

2. VACATION USE

Vacation may be taken in a single continuous period, in separate weeks, in days, or in one (1) hour increments.

Selection of vacation dates is subject to supervisory approval with preference given to longer-service employees. Vacation requests should be submitted to the supervisor in writing at least 10 working days prior to the requested start date. Based on operational needs, some departments may require more or less that 10 days notice for vacation requests. Employees should be advised of the departmental rule if different from the general University policy.

Vacation time must be reported via time entry.

3. VACATION PAY IN LIEU OF TIME OFF

Employees may not receive payment of vacation during a week in which they have worked their scheduled and budgeted hours.

Examples: