DATE ISSUED
07/01/91

DATE REVISED
7/1/08
03/01/09

POLICY

Inherent in the Saint Louis University mission is the heritage and tradition that promotes 1) the emotional, social, intellectual needs of the individual, and 2) the freedom of the individual to determine how these needs are to be met. In keeping with this philosophy, the University provides vacation time to eligible staff to be used however and whenever the need or desire arises, provided supervisory approval is obtained and the desired number of vacation hours have been accrued.

SCOPE

This policy applies to all regular part time and full time staff of Saint Louis University, with the exception of temporary staff and staff with written employment contracts or collective bargaining agreements.

ELIGIBILITY

Regular staff assigned to eligible employee classes, who are budgeted and work a minimum 40 hours biweekly or .5 FTE monthly, are entitled to vacation accrual. Vacation hours accrue each pay period and are based on hours worked during that pay period.

1. VACATION ACCRUAL AMOUNTS

Vacation hours will accrue each pay period and will be based on exempt or non-exempt status, length of service, and number of hours worked in that pay period. This schedule shows the annual equivalent of vacation days accrued based on 40 hours worked per week for non-exempt employees, or 1.0 FTE for exempt employees.

Vacation pay is equal to base salary exclusive of overtime or shift differential. Vacation time may be taken as time accrues at any point during the year. Staff members may carry over vacation balances from one year to the next to a maximum accrual of 200 hours.

DAYS ACCRUED FOR YEARS OF SERVICE

YEARS OF SERVICE
	0-4 yrs	4+ to 9 yrs	9+ yrs
Non-Exempt Support Staff	10	15	22
Non-Exempt Professional Staff	15	22	22
Exempt Professional Staff	15	22	22
Executive Staff	22	22	22

Employees, who separate from Saint Louis University and are rehired within one (1) year, will have prior service counted for the purpose of vacation accrual.

2. VACATION USE

Vacation may be taken in a single continuous period, in separate weeks, in days, or in one (1) hour increments.

Selection of vacation dates is subject to the approval of the department head with preference given to longer-service employees. Vacation requests should be submitted to the department head in writing at least 10 working days prior to the vacation start date unless otherwise approved by the department head.

Vacation time must be reported via time entry.

3. VACATION PAY IN LIEU OF TIME OFF

Employees may not receive payment of vacation during a week in which they have already worked their scheduled hours.