Banner HR Systems Overview

DATE ISSUED
11/85

DATE REVISED
03/28/07

POLICY

The Human Resource/Payroll Module (Banner) is part of an administrative software package provided by Sun Guard - SCT specifically designed for higher education. This system provides a flexible and comprehensive method of on-line and batch data maintenance in the areas of payroll, human resources, labor distributions, position control and human resources budgeting.

SCOPE

All employees of Saint Louis University are represented in the Banner system. Records for employees, current or past, who have been employed since the implementation of the HRS system in 1985, are maintained. A facility exists for creating, updating and auditing the contents of this data base via on-line computer terminals. There is a formal security system in place which prevents access to people without a need for the information. This protects the confidentiality of data.

The HR Banner module consists of a data base which includes employee/employer information relating to the University's work force and its organizational structure. Information includes pay data, job characteristics, vacation/sick leave rates and accruals, benefit/deduction data, human resource budgets, and federal, state and local required records.

PROCEDURES

The HR Banner System is primarily used for monitoring and updating payroll and human resource records. Banner serves as a management information tool and provides pertinent employee demographics for the use of department managers. There are three main HR Banner areas.

Human Resource Information Systems office of Human Resources:

The Human Resource Information Systems office is responsible for the administration of the HR Banner system. This department gathers, monitors, and produces biographical and demographic information on each employee. The Human Resource Information System office approves and processes all Banner changes and/or special requests.

Payroll Department:

The Payroll Department gathers, processes, monitors, and provides information to produce an employee payroll, in compliance with federal, state and local tax regulations for reporting purposes. As an accounting office, this department is also responsible for payroll information in the general ledger.

Financial Planning and Budgets Office

The Financial Planning and Budgets office maintains the position control system. This department monitors labor-related expenditures with the budget plan for a given fiscal year.