DEPOSIT OF FUNDS
RECEIPT TYPES
Donations, Gifts and Corporate Sponsorships
Description: Funds received from organizations and individuals
as gifts or corporate sponsorships for use by the University.
Important: Funds received from donors by departments and individuals
for deposit on behalf of the University must be forwarded directly to Development
and University Relations accompanied by a Gift Information Report. These checks
should not be sent directly to the Cashier's Office.
Expense Reimbursements
Description: Reimbursement of funds expended on behalf
of students, employees, or alumni for non-University business.
Banner Fund: These receipts must be deposited in the fund from
which the original disbursements were made.
Banner Account: These receipts must be deposited in the expense
account codes from which the original disbursements were made.
Fees for Service
Description: Fees charged for services rendered by University
employees or departments (excluding service centers). Services may include educational,
administrative, rental, athletic/recreational, clinical, and other activities.
Please contact the Financial
Planning and Budget for recurring receipts falling into this category that
have not been budgeted.
Banner Fund: If the expenses associated with the services were
charged to a ledger 1(1-2xxxx) fund , the receipts must be deposited in a ledger
1 (1-1xxxx) fund. If the expenses associated with the services were charged
to a ledger 1(1-3xxxx or 1-4xxxx), ledger 2(2-xxxxx), or ledger 8 (8-xxxxx)
fund, the receipts must be deposited in the same fund.
Banner Account: Use the account code within the categories
indicated below which best describes the type of fee.
506xxx Rental Income
507xxx Other Income
511xxx Residence Hall Income
513xxx Athletics
514xxx Recreation Center
515xxx Clinical Services
Investment Income
Description: Revenues earned as interest, dividends or investment
gains including endowment income.
Important: Investment revenues received by departments and
individuals on behalf of the University must be forwarded directly to the Treasury
and Investments. These checks should not be sent directly to the Cashier's
Office.
Payroll Recoveries
Description: Repayment of salary and wages overpaid by the
University.
Important: Funds received for the repayment of overpaid salary and wages must
be forwarded directly to the Payroll
Office for deposit so that annual earnings can be adjusted. These checks
should not be sent directly to the Cashier's Office.
In addition, departments should check with Payroll in advance,
for calculation of net amounts to repay to ensure consideration of tax withholdings
and deductions.
Refunds
Description: Repayment of funds paid by the University to individuals,
companies, and other organizations (excluding payroll).
Banner Fund: These receipts must be deposited in the fund from
which the original disbursements were made.
Banner Account: These receipts must be deposited in the expense
account code(s) from which the original disbursement was made.
Sale of Goods At Cost
Description: Funds received as reimbursement for the actual
cost of items sold outside of the normal course of business for the convenience
of the University community (e.g. sale of sports apparel acquired by the University
for team members to student athletes).
Banner Fund: These receipts must be deposited in the fund from
which the cost of the item sold was charged.
Banner Account: These receipts must be deposited in the expense
account code in which the cost of the item sold was charged or account code
920600 if more than one account code was charged for the cost of the item.
Sale of Goods With Mark-Up Over Cost
Description: Funds received for items sold by University departments
(excluding service centers) at a price that exceeds the actual or estimated
cost of the item. Sales may include food, beverage, clothing, sports equipment
or other items. Please contact the Financial
Planning and Budget Office for recurring receipts falling into this category
that have not been budgeted.
Banner Fund: If the expenses associated with the sale were
charged to a ledger 1(1-2xxxx) fund, these receipts must be deposited in a ledger
1(1-1xxxx) account. If the expenses associated with the sale were charged to
a ledger 1(1-3xxxx or 1-4xxxx), ledger 2(2-xxxx) or ledger 8 (8-xxxxx) account,
the receipts must be deposited in the same fund.
Banner Account: Use the account code within the categories
indicated below which best describes the type of items sold.
507xx Other Income
512xx Food Sales
514xx Recreation Center
Sale of Used Equipment
Description: Funds received as a result of the sale of an item
owned by the University.
Banner Fund : These receipts must be deposited in the fund
from which the equipment was purchased.
Banner Account: 920600 External Expense Recovery
Service Department Receipts
Description: Costs recovered for goods and services provided
by Saint Louis University service departments.
Banner Fund : These receipts must be deposited in the fund
from which the expenses associated with the service were incurred.
Banner Account: 920600 External Expense Recovery
Social Functions
Description: Funds received for social functions such as banquets,
dinners, and recreational activities where a portion of the cost of the event
will be subsidized by the University, if necessary.
Banner Fund/Banner Account: If the expenses associated with
the function were charged to a ledger 1(1-2xxxx) fund and annual receipts are
expected to exceed $5,000, these receipts must be deposited in a ledger 1(1-1xxxx)
fund with a 507xxx - Other Income account code. If the expenses associated with
the function were charged to a ledger 1(1-2xxxx) fund and annual receipts are
expected to be less than $5,000, the receipts must be deposited in the fund
in which the expenses associated with the function were incurred with account
code 920600 - External Expense Recovery. If the expenses associated with the
function were charged to a ledger 1 (1-3xxxx or 1-4xxxx), ledger 2(2-xxxxx),
or ledger 8 (8-xxxxx) account, the receipts must be deposited in the same fund
with a 507xxx - Other Income account code.
Sponsored Programs
Description: Externally funded grants and contracts awarded
to the University.
Important: Funds for grants and contracts received by departments and individuals
on behalf of the University must be forwarded directly to Sponsored Programs
for deposit. These checks should not be sent directly to the Cashier's Office.
Sports Guarantees
Description: Funds received to guarantee the appearance of
the University's team or cover anticipated expenses of the team at an athletic
event.
Banner Fund: If the expenses associated with the sports team
were charged to a ledger 1 (1-2xxxx) fund, the receipts must be deposited in
a ledger 1(1-1xxxx) fund.
If the expenses associated with the sports team were charged to a ledger 1(1-3xxxx,
or 1-4xxxx), or ledger 8 (8-xxxxx) account, the receipts must be deposited in
the same fund.
Banner Account: 513002 Guarantees
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Revised: Tuesday, 12 Dec 2006Return to IndexPrinter Friendly Format
