Business and Finance Division

ADDITIVE PAY

The Additive Pay Form is used to request additional compensation, such as incentive pay, call pay, and internal honoraria, lecture and consulting fees, for work above and beyond an employee’s normal job assignment. The Additive Pay Form may not be used for payment of regular hourly or salaried compensation or for overtime pay.

Procedure

Requests for pay beyond an employee’s normal assignment are to be submitted on an Additive Pay Form.

Please Note: Pay periods are not interchangeable. Additive Pay for hourly paid employees can only occur on the bi-weekly payroll, and monthly paid employees can only receive Additive Pay on the monthly payoll. Monthly and Bi-weekly Additive Pay requests should not be submitted on the same form. This can result in a delay of payment.

Due Dates: To allow adequate time for review and approvals, Additive Pay Forms for bi-weekly paid employees are due in Payroll two weeks prior to the check issue date (see Payroll Schedule). Forms for monthly paid employees are due on or before the 15th of the month in which the Additive Pay is to be paid.

Pay Period I.D. and Pay Period Dates: Supply the I.D. Number (i.e.:2006BW10) and dates (see Payroll Schedule) for the pay period in which the Additive Pay should be paid.

Department Name: Supply the name of the department that is initiating the form and payment.

Banner Department Number: Supply the number (See Departmental Listing) of the department initiating the Additive Pay Form.

Employee Name: Type in the Last Name, First Name of the employee to receive payment.

Banner ID Number: Supply the employee's Banner ID Number. Forms submitted with a Social Security Number, or an incorrect Banner ID Number, will be returned to the deparment for correction. Cells for the Additive Pay Form are formatted for entry of all nine digits of the employee's ID number.

Position Number: Supply the six digit employee's principal position number.

Earnings Codes: Supply the three letter payroll earnings code (see Earnings Codes) which best describes the purpose of the payment. The most commonly used Earnings Codes for Additive Pay are listed on the form.

Amount: Supply the gross dollar amount of pay using a decimal point, but no comma or dollar sign, i.e. 1200.00. Cells are formatted to convert the entry to the appropriate value.

Fund Number and Account Number:Supply the Banner Finance Fund and Account Number to be charges. Again, cells of the Additive Pay Form are preformatted to accept the six digit fund number and six digit account number and convert them to the appropriate format.

Comments: Fully explain and identify the reason for the Additive Pay. Additive Pay requests which are not appropriately justified or request inappropriate compensation will be returned to the originating department.

Approvals: Additive Pay requests must be approved by authorized departmental staff and campus Budget Offices prior to processing by Payroll. The forms are also reviewed by Human Resources Compensation.

For questions regarding Additive Pay please contact Maureen Gaines, mgaines1@slu.edu or 977-2384.

Page contents owned by: Payroll Department

Revised: Tuesday, 9 Dec 2008
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