Business and Finance Division

TAX EXEMPTION

Sales Tax
Federal Employer Identification Number
Banking
IRS Form W-9

Saint Louis University, a Missouri not for profit corporation, has been granted exemption from payment of Missouri sales/use taxes and has been assigned a sales tax exemption identification number by the Missouri Business Taxes Bureau. Illinois has granted a similar exemption and number for the University’s business activities in that state. Such exemptions are subject to continual review by the granting agencies.

Sales tax exemption may be applied only to purchases and sales made within the conduct of the University’s activities and cannot be used by individuals or agents for their personal use.
Organizations whose financial activities are not included in the financial reports of the university are not permitted to use the University’s sales tax exemption status or number.
The applicable sales tax exemption number will be supplied to vendors upon request to the University Purchasing Department.
To obtain sales tax exemption, all purchases should be initiated by submitting a Purchase Requisition to the Purchasing Department. The Accounts Payable Department will make subsequent payment directly to the vendor.
Although occasional emergencies arise when an individual’s direct purchase is appropriate, such purchases should be confined to an established Petty Cash Fund. Petty cash reimbursements may include sales tax charges.
Expenses appropriate to Business and Entertainment may also include legitimate sales tax charges.
The Direct Payment Voucher (DPV) cannot be used to reimburse an employee for expenditures which include sales tax. Sales tax erroneously included on a DPV will be deducted without further notice.

Federal Employer Identification Number

Saint Louis University, a Missouri not for profit corporation, is an exempt organization as defined under Section 501(c)(3) of the Internal Revenue Code. The University has a Federal Employer Taxpayer Identification Number (TIN) assigned to it (similar to an individual’s social security number) that is required to be reported in all banking and external financial transactions as well as included in all federal and state tax reports that the University is required to file.

Banking

Use of the University’s tax exemption and the use of its TIN is restricted to organizational units of the University whose financial activities are recorded in the audited statements of the University and who are not separately incorporated. Associated or affiliated organizations whose financial activities are not included in the financial reports of the University are not permitted to use the University’s TIN.
Any unauthorized use of the University’s TIN in connection with bank accounts, brokerage accounts, etc. will result in the Treasurer’s Office taking the appropriate steps to close such accounts.

IRS Form W-9

Payers to the University will often solicit the University’s correct name and Taxpayer Identification Number for reporting purposes via IRS Form W-9 or a substitute. It is important that this information be accurately relected for use by the payer in preparing IRS Forms 1099 for the University, rather than to an individual employee. To facilitate this process, assure that incoming checks are payable to the University.

Forms W-9 should be forwarded to the Dorothy Marshall, Tax Accountant, Payroll Services, Salus Center, Room 524. If there are questions, please contact Dorothy Marshall at 977-2671.

Page content owned by: Controller Department

Revised: Wednesday, 4 Apr 2007

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