Withdrawal and Enrollment Changes
Saint Louis University Withdrawal/Enrollment Changes
When a student must withdraw after registering for any semester or session - whether the withdrawal is voluntary, requested by the University, or for other reasons - the following regulations apply:
A.) Request or notification of the withdrawal must be approved on an official withdrawal form available in the Dean's office.
B.) Failure to file the signed permit in the Dean's office within one week of the last attendance in class constitutes an unauthorized withdrawal.
C.) Cancellation may be approved upon recommendation of the Dean and approval of the Associate Provost, and may entitle the student to a refund of tuition.
D.) Residence hall charges will be refunded in accordance with the residence contract.
E.) Withdrawal during summer and special sessions will be governed by regulations printed or made available online in the appropriate Summer Sessions Schedule of Classes.
If a student withdraws from the University or drops classes within an enrollment period, please keep the following in mind:
A.) Consult your school/program's policies and practices regarding grades when withdrawing or dropping classes. If you leave the University and do not formally withdraw, you will be assigned a grade of "F" (failure).
B.) Withdraw or dropping classes does not eliminate your financial obligation to the University. You are still responsible for any charges owed to the University at the time you withdraw or drop classes, based on the University's tuition and housing refund policies.
C.) There are specific federal, state and University withdrawal/drop policies regarding tuition and fees, housing charges, refunds to scholarship/financial aid programs, and repayments, which result from withdrawal from enrollment. Consult the Office of Student Financial services for all particulars. A credit balance on your account after a withdrawal would demonstrate a reduction in educational expenses thus would prompt a return of funds to the lender to reduce overall debt.
When withdrawing or dropping classes, there are two situations, which may require an immediate repayment of scholarship/financial aid funds:
1.) If your University charges are reduced because of withdrawal or dropping classes, and it creates a credit balance in your student account, these funds may be used to repay your scholarship/financial aid awarded programs. This will depend on the amount and type of your scholarship/financial aid and the date of your withdrawal.
2.) If you withdraw completely from the University, you are no longer eligible to receive any scholarship/financial aid payments from that date forward. Federal Work-Study money earned before withdrawal will be paid. Students may not work on Federal Work-Study after withdrawing from the University.
Information regarding the federal/state and University regulations for calculating scholarship/financial aid refunds and repayments and the order of programs to which we restore aid will be administered by the Office of Student Financial Services.
Student withdrawals and the impact on federal financial aid
Saint Louis University awards aid for a period of enrollment based on the assumption that a student will attend the institution for the entire period. In a circumstance where a student does not attend the entire period, he or she may not be eligible for all of the federal aid (also known as Title IV aid) they were awarded. The paragraphs below detail the process by which those determinations are made.
The applicable federal regulation guiding this process, known as "Return to Title IV" is located at 34 CFR 668.22.
To determine a student's eligibility for Title IV programs, his or her date of withdrawal must be determined. Depending on the type of withdrawal, the withdrawal date may be the last day of an academically-related activity or the date of notification of withdrawal. If a student ceases to attend classes, but does not notify SLU of their withdrawal, he or she will also be subject to the R2T4 calculation upon completion of the semester. Under the university's grading policy, a grade of AF indicates that a student failed to complete the course requirements. It is used to identify students who did not officially withdraw from the course, but ceased attending class and doing class work prior to the deadline date for official withdrawals. For the purpose of GPA computation, this symbol is equivalent to an "F". SLU uses the midpoint of the term to calculate the return unless an actual withdrawal date is available.
More information on determining last day of attendance may be found in 34 CFR 668.22(c).
The amount of aid that is earned is determined on a prorated basis. For example, if a student ceases attendance after 50% of the term is complete, that student earns 50% of the aid they were scheduled to receive. Once a student attends 60% of a period of enrollment, he or she is considered to have earned 100% of their Title IV aid, and no returns are necessary.
If it is determined that funds must be returned, they will be returned in the following order, up to the net amount disbursed from each source, until the amount to be returned is met:
• Unsubsidized Direct Stafford loan (other than PLUS loans)
• Subsidized Direct Stafford loan
• Federal Perkins loans
• Direct PLUS loans
• Federal Pell Grants for which a return of funds is required
• Federal Supplemental Educational Opportunity Grants (FSEOG) for which a return of funds is required
• Federal TEACH grants for which a return of funds is required
• Iraq and Afghanistan Service Grant for which a return of funds is required
If it is determined that the student is eligible to receive more funds than were originally disbursed, the student is eligible for a post-withdrawal disbursement of Title IV funds. If the funds eligible for the post-withdrawal disbursement are grant funds, SLU may disburse those funds to cover tuition, fees, and room and board charges without permission from the student. If the funds eligible to be disbursed are loan funds or grant funds beyond the cost of tuition, fees, and room and board, SLU cannot disburse the funds without permission from the student. Notification of eligibility of a post-withdraw disbursement must occur within 30 days after determining the student withdrew.
SLU will determine eligibility for Title IV funds as soon as possible, but not more than 45 days after determining the student withdrew.
More information may be found on the Return to Title IV process from the Federal Student Aid Handbook, which is available through http://www.ifap.ed.gov.
Students receiving a University funded merit-based Scholarship program must request a Scholarship Leave of Absence before withdrawal from the University. Failure to obtain an approved Scholarship Leave of Absence before withdrawing from the University terminates the student's renewal scholarship eligibility.
Tuition Refund Schedule
The percent of tuition refunded is based on the date of withdrawal. Course fees are not refundable.
Fall Semester 2012
August 27 - September 7 100%
September 8-14 90%
September 15-21 80%
September 22-28 70%
Spring Semester 2013
January 14 - January 25 100%
January 26 - February 1 90%
February 2-8 80%
February 9-15 70%
Students who drop classes during the fall/spring semesters and do not withdraw from the University may only receive a 100% refund in the difference in tuition costs during the first 2 weeks of classes. At the beginning of the third week of classes, there will be no tuition refunds for changing enrollment and dropping classes.
For withdraw/refund policies for the following programs, please contact the following:
School of Law: (314)977-3369, http://law.slu.edu/finances/refundpolicy.html
School of Medicine: (314)977-9840, http://medschool.slu.edu/sfs/
School For Professional Studies: (314)977-2330, http://www.slu.edu/x11121.xml
Study Abroad: (314)977-2318, http://www.slu.edu/x32436.xml
The policies, regulations, procedures, and fees are subject to change without prior notice, if necessary, to keep Saint Louis University policies in compliance with State and Federal laws and/or with rules and regulations of Saint Louis University.