How can Business Services/Purchasing assist my department?
When purchasing an item for your department, Business Services/Purchasing can assist you in sourcing the vendor that will bring value and savings to your department and the university. There are certain vendors that the university has developed an exclusive partnership with which need to be used.
Purchasing can assist by:
Where can I find the University Vendor Lists?
Vendor listings can be found under the Business & Finance web page listed under Business Services/Purchasing. Access to the following vendor information is available:
These lists contain product and service categories. The lists are periodically evaluated and updated to maintain current information. Contact numbers have also been added to assist departments. If you have any questions about a specific vendor, please contact:
When I submit a New Master Vendor Form, sometimes I am contacted by Purchasing to provide more information about the vendor. Why?
Purchasing checks for several items:
Why do I need approval and a PO issued before I obtain an item for my department?
Primarily to maximize cost savings and ensure budgetary control on each purchase. New vendors must always be reviewed by Purchasing first prior to the department placing an order to determine vendor legitimacy and whether the vendor adds redundancy in the system.
In addition, Financial Services needs to determine whether there is proper funding for the transaction prior to the purchase.
How do I find out about the latest changes and updates that have taken place with Business Services/Purchasing?
There are several methods used to communicate information:
Who in administration is authorized to sign a contractual agreement?
All contractual agreements pertaining to a transactional purchase or commitment on behalf of the University needs to be first reviewed by Business Services/Purchasing, and in some cases, by General Counsel, before being signed by an authorized signor.
University policy designates that one of the following persons are allowed to sign a contractual agreement:
By utilizing this procedure, the university avoids personal liability risk and allows the university to maximize cost savings and minimize dollar spend.