Follow Up Letters
Thank-you letters should also be used to show appreciation for people who have helped you with informational
interviews and those who have assisted you with your job search.
Today most thank-you notes are sent by e-mail, written in the body of the e-mail, not as an attachment. The
advantage of this approach over hand-written note cards or typed letters is the time factor: employers often
make decisions about follow-up interviews or hiring quickly.
If you are sending a note of appreciation following an informational interview or networking contact, when time
in not a factor, note cards and traditional letters are an alternative to e-mail.
• Relay your appreciation for the interview or conversation.
• State the particulars of the encounter:
- Where the interview took place
- Date the conversation occurred
- The reason for the interview
• Restate your interest in the position.
• Include a brief description of how your education and experience match the position for which you
• Include anything that you believe will help you get the job.
• If you talked about something in the interview such as a paper you wrote or article that you referenced,
consider attaching it.
• State your willingness to provide additional information about your education and experience.
• End the letter with your interest in hearing from them or working with them in the near future.
• Type your name.
• Include a signature if desired.