In order to request books in an alternate format for a given semester, the following steps need to occur:
1) The student must have prior Disability Services approval to use Alternate Format Course Materials (AFCM).
2) The student completes the Alternate Format Course Materials (AFCM) Request Form for courses in which the student is enrolled and AFCM are sought.
3) The student submits the AFCM Request Form at the earliest opportunity either by emailing it to firstname.lastname@example.org or by delivering it to the Frost Campus Testing Center in Beracha Hall Rm. 108.
- The Coordinator of the Testing Center manages the AFCM process. It is important to understand that Alternate Format Course Materials take time to process. From the day a student submits the request until the first chapter installment of AFCM is ready, four (4) to six (6) weeks may elapse. Therefore, plan accordingly when requesting AFCM.
4) The student is responsible for notifying the Coordinator of any academic schedule changes which may affect previously submitted AFCM Requests.
5) After the AFCM Request Form has been received, an AFCM Conversion Agreement letter listing the alternate formats available will be emailed to the student .
- Please note that not all course materials are available in all formats. Some materials may be available in Learning Ally audio compact discs, which require a specific CD player (which can be provided by DS free of charge). Other materials may be available only in PDF or Word electronic files (and if necessary may be converted to audio files by DS); and others may require that the student surrenders the textbook to Disability Services for scanning and rebinding in order to convert it to PDF or Word electronic files or audio files. For clarification, please speak with the Coordinator and/or review different the AFCM format options on the website.
6) In order for the conversion order to be placed, the student must complete the AFCM Conversion Agreement and reply promptly to email@example.com indicating approval of the alternate format available.
- From the day a student submits the Conversion Agreement until the first chapter installment of AFCM is ready, four (4) weeks may elapse. Therefore, plan accordingly when requesting AFCM.
7) Once the Conversion Agreement details are finalized, course material(s) in the specified available alternate format will be obtained. In some cases, the student may be required to surrender the textbook in order to create the alternate format version.
8) The Coordinator will email the student when alternate format course materials are ready.
9) In using AFCM, the student must agree to and sign off on the following at the time of AFCM pick-up:
- I am enrolled for the semester and the particular courses indicated above.
- I am registered with and approved for this accommodation by Disability Services at SLU.
- When collecting AFCM, some publishers require that the DS office share my name with the publisher. This information is provided solely for the purpose of the publisher having assurance of legitimate student participation in said course. DS will only share my name with the publisher if it is a requirement necessary to receive AFCM from the publisher.
- I will verify purchase of the above mentioned materials prior to receipt of the AFCM.
- I will not copy, reproduce, share, nor allow anyone else to copy, reproduce, or share the alternate format course materials pursuant to the requirements of the copyright revision act of 1976 as amended (17 U.S.C. §101 et seq.)
- I will return the borrowed AFCM and applicable equipment to Disability Service at the end of the course. Failure to do so may impact my ability to use AFCM in the future and may also result in a hold being placed on my Banner account.
- I understand that any violation of this agreement may be considered a violation of the university's Student Code of Conduct and may result in penalties including suspension and expulsion. Violations may also constitute a violation of federal and/or state laws and may result in civil proceedings and payment of fines or other moneys to the copyright holder. Furthermore, if I violate this agreement, the publisher may not be required to provide electronic formats of any other instructional materials to the university for me to use.