Gasoline & Oil Expenses
A Voyager gasoline credit card is issued in the travel packet and should be carried by the driver at all times and not left in the van. This card may be used for the purchase of self-service, non-premium gasoline for the designated University van on scheduled official University business. All receipts for gasoline purchased must be turned in with the vehicle upon completion of trip.
For those trips under 150 miles round trip, re-fueling is not necessary. This cost is built into the trip's rental rate. If you have a trip that is scheduled for over 150 miles round trip, re-fueling is necessary and will be billed back to the sponsoring department.
Please note that it is against University policy to purchase gasoline or other services with a university-owned credit card for a privately-owned vehicle.
On an exception basis, if out-of-pocket gasoline and oil expenses are necessary, please be sure to save all receipts in order to be reimbursed. List these expenses on the trip record, return the receipts in the travel packet and Transportation Services will submit the appropriate paperwork for your reimbursement. The department or organization requesting the vehicle will be billed accordingly for these expenses.