For more information about one of our services, click on one of the items below:
Mail Services picks up inter-office mail throughout the University for delivery to other departments and for relay to the appropriate mail centers.
|Gold Inter-office Envelopes The small or large inter-office envelopes are provided at no charge. To order small quantities of reusable inter-office envelopes call Mail Services at 977-2246|
For information about large inter-office mailings, click here.
Inter-office mail will be delivered to University departments at "Incoming Mail" drop areas according to designated schedule.
* Please keep all inter-office envelopes separate from mail that requires processing for the USPS.
DuBourg Hall - Rm 244
Busch Student Center - lower level
Schwitalla Hall - Rm 055
3100 Washington Blvd.
Departments are responsible for coordinating the delivery of large and/or heavy packages from their office to Mail Services. Distribution Services will be happy to pick up and/or deliver large packages to you.
To arrange pickup or deliver, please submit a service request through the FAMIS work order system. Select "Work Request for Distribution Services", then "Mail", choosing which option is necessary: mail deliver or mail pickup.
If you need assistance with locating a package, please click here.
Large Inter-Office Mailing
Mailings that are too large for the mail carriers to handle cannot be picked-up without prior notice. To arrange for special handling, please call Mail Services at 977-2246.
Preparing an inter-office mailing to the entire University? Following these instructions in order to facilitate timely delivery:
Off-campus Mass Mailing
The University maintains a Third-Class standard mail permit for use by departments to process mass mailings at a reduced rate. This service is available to all departments at the Frost Campus and Health Sciences Center Academic/Research Divisions.
Standard Mail Permit 134 is issued to Saint Louis University, 221 North Grand Boulevard, St. Louis, MO 63103-2097 as a non-profit organization and as such is the entity authorized to use this permit. The permit cannot be loaned to any profit-making organization nor used in conjunction with advertisements for products or services not directly related to the University's mission.
Mail Services can provide you with a service guide that will assist you in preparing your mailing, determining the correct standard rate and completing the U.S.P.S. "Statement of Mailing with Permit Imprints" form (PS FORM 3602N).
Mailings Prepared Outside the University
Commercial printers/mailing businesses will prepare your standard mailing materials, sort the printed material according to zip code and current standard mail requirements, complete the PS FORM 3602N, and submit the mailing to the Weigher's Office at the main U.S. Post Office.
For additional information regarding services, please contact Mail Services at 977-2246.
The Mail Services department coordinates the University's daily mail delivery from the USPS branch stations to University departments and meters all USPS mail submitted by departments. Mail Services staff concentrate on the delivery and pick-up of University business-related mail. Personal mail and third-class "junk mail" is not a priority.
The USPS mail for students is delivered to the Busch Student Center.
Departmental incoming mail
Mail is delivered to the designated "Incoming Mail" drops within each building.
Departmental out-going mail
Mail prepared by departments to be metered through the Mail Center as first-class mail will be picked up daily from the "Outgoing Mail" drops in each building. Stamped mail may also be deposited directly into any USPS mail box or should be kept separate from mail to be metered.
Sealing of Envelopes
The postage machine only seals #10 envelopes. All other correspondence should be sealed by the department.
Official Business Only
First-class postage will be affixed to unstamped University mail via postage meter imprint in accordance with weight and destination rates. Postage will be applied only to mail identified as University correspondence; personal mail will not be metered.
Monthly Billing Charges
Postage costs will be billed monthly to the department shown on the return address or as otherwise indicated with the Banner fund number.
Submittal of Large Mailings
For mailings of more than 1,500 pieces, please inform Mail Services 3-5 days in advance of the actual mailing to ensure that there is sufficient postage on the University's Post Office account.
Domestic and international mail must be separated by departments. If it is not separated in advance, the domestic rate may be applied incorrectly to international mail and cause delays in delivery and additional postage. Air or surface service should be indicated for international mail.
Special Mail Services
Departments requiring special mail services, such as certified or express mail, should call 977-2246 for assistance.
Veteran's Administration Mailings
Mail to Veteran's Administration Hospital (VA) may not be processed as inter-office mail. Departments should process through the USPS to:
VA- John Cochran
915 North Grand Blvd.
St. Louis, MO 63106
VA- Jefferson Barracks
#1 Jefferson Barracks
St. Louis, MO 63125