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Benefit Changes

Outside of open enrollment periods, you may also be able to enroll yourself or dependents if a qualifying event happens in your life. Work status changes will also have an impact on your benefits coverage. 

Qualifying Life Event

Qualifying life events consist of both family changes and employment changes. Outside of open enrollment periods, you may also be able to make benefit election changes if a qualifying life event occurs. This is known as a special enrollment period.  Requests must be completed within 31 days of the qualifying event and it will require supporting documentation. If you do not enroll or complete changes within 31 days of the qualifying event, you will need to wait until the next open enrollment period.

All life events are to be completed in Workday. See the respective job aid in the “Job Aid & Video Library” for further instructions. Do not delay the submission of the event due to pending supporting documentation. Notify benefits@slu.edu immediately if you foresee any documentation issues with the 31-day deadline.

The 2021 Open Enrollment Guide provides additional information on the plans. If you need assistance selecting a plan, you can utilize ALEX®. It is your personal virtual benefits counselor/assistant to help you select the best medical plan for you and your family.  

The events in the drop down below are examples that may allow you to change your benefits during the calendar year.

Birth/Adoption

Changes must be made within 31 days of the birth of a child or date of the adoption.

Take action: 

Additional items to consider: 

  • Review tax withholding status. Go to Workday > Pay > (Actions) Withholding Elections. 
  • Review your beneficiary information in Workday as well as SLU’s 403(b) and Retirement Plan (TIAA). 

If you do not take action: 

  • If you do not make a change within 31 days of the birth or adoption, your benefits will stay the same and your new dependent will not have coverage. Your next opportunity to make changes will be during annual enrollment, unless you have another qualified life event (e.g., birth, adoption, marriage, etc.).
Marriage

 Changes to your benefits elections must be made within 31 days of the marriage. 

Take action: 

Additional items to consider: 

  • Review tax withholding status. Go to Workday > Pay > (Actions) Withholding Elections. 
  • Change your name  in Workday under Personal Information. 
  • Review your beneficiary information in Workday as well as SLU’s 403(b) and Retirement Plan (TIAA). 

If you do not take action:

  • If you do not make a change within 31 days of the marriage, your benefits will stay the same and your new dependent will not have coverage. Your next opportunity to make changes will be during annual enrollment, unless you have another qualified life event (e.g., birth, adoption, marriage, etc.).
Divorce

 Changes to your benefits elections must be made within 31 days of the  divorce or legal separation.

Take action: 

  • Edit the dependent in Workday. Go to Workday > Benefits > (Change) Dependents. Update your relationship of Spouse to Ex-Spouse in the task. The  required documentation is the first and last page of the divorce decree or legal separation agreement. Be sure to use the same effective date on the divorce decree.
  • Update your marital status in Workday under Personal Information.

Additional items to consider: 

  • Review tax withholding status. Go to Workday > Pay > (Actions) Withholding Elections. 
  • Change your  name  in Workday under Personal Information. 
  • Review your beneficiary information in Workday as well as SLU’s 403(b) and Retirement Plan (TIAA). 

If you do not take action:

  • If you do not make a change within 31 days of the divorce, your benefits will stay the same and your dependent will remain on your coverage. Your next opportunity to make changes will be during annual enrollment, unless you have another qualified life event (e.g., birth, adoption, marriage, etc.).
  • You will be in violation of the Medical Plan Affidavit that you filed with the university.
Employee/Dependent Gains Coverage Elsewhere  

 Changes to your benefits elections must be made within 31 days of you or dependent gaining coverage elsewhere. 

Take Action: 

  • Request the event in Workday. Go to Workday > Benefits > (Change) Benefits > (Change Reason) Employee/Dependent Gains Coverage Elsewhere.  Be sure to use the effective date you or your dependent gains coverage elsewhere unless it is the first day of the month. If you or your dependent gains coverage elsewhere on the first day of the month (i.e. 7/1), please use an effective date of the previous day (i.e. 6/30) so there is no overlap in coverage. The required documentation is a document from the new insurance vendor stating the effective date for the new coverage and the respective dependents. 

If you do not take action:

  • If you do not make a change within 31 days of the dependent gaining coverage elsewhere your benefits will stay the same and the dependent will remain on your coverage.Your next opportunity to make changes will be during annual enrollment, unless you have another qualified life event (e.g., birth, adoption, marriage, etc.).
  • If it was your spouse that gained coverage elsewhere, you will be in violation of the Medical Plan Affidavit that you filed with the university.
Employee/Dependent Loses Eligibility Elsewhere  

 Changes to your benefits elections must be made within 31 days of you or dependent losing coverage elsewhere. 

 Take action: 

  • Add the dependent in Workday if they are not already a verified dependent. Go to Workday > Benefits > (Change) Dependents. See the Add Dependent Job Aid for further instructions. See the eligibility and documentation requirements. Be sure to use the effective reason, “Add Dependent > Other”.
  • Once the dependent is on file in Workday, request the event in Workday. Go to Workday > Benefits > (Change) Benefits > (Change Reason) Employee/Dependent Loses Coverage Elsewhere.  Be sure to use the effective date you or your dependent loses coverage elsewhere unless it is the last day of the month. If you or your dependent loses coverage elsewhere on the last day of the month (i.e. 7/31), please use an effective date of the following day (i.e. 8/1) so there is no overlap in coverage. The required documentation is a document from the previous insurance vendor stating the effective end date for the prior coverage and the respective dependents.  

If you do not take action:

  • If you do not make a change within 31 days of the dependent losing coverage elsewhere your benefits will stay the same and the dependent not have coverage.Your next opportunity to make changes will be during annual enrollment, unless you have another qualified life event (e.g., birth, adoption, marriage, etc.).

 

Work Status Changes 

Work status changes are changes to employment status that impact your benefits. The events in the drop down below are examples of the most common events that occur.

New Hire

As a new, benefits-eligible faculty or staff member, one of your first tasks is to enroll in your benefit options. Elections must be completed within 31 days of your benefits eligibility date. 

Take Action: 

  • Complete your Skillsoft training. 
  • If you are enrolling in medical coverage, be sure to review the 2021 Open Enrollment Guide and utilize the ALEX® tool to help select the best medical plan for you and your family.
  • If you are enrolling a spouse and/or dependent child(ren) on your coverage, see the Add Dependent Job Aid and the  eligibility and documentation requirements
  • Complete the "Change Benefit for Life Event" task in your Workday inbox. See the job aid if you need assistance completing this task. 
  • Review your beneficiary information in Workday (during benefits enrollment) as well as SLU’s 403(b) and Retirement Plan (TIAA). Note: You will not have access to TIAA or any other benefit vendor until it is submitted and approved in Workday. 
  • Complete the biometric screening requirement if you wish to earn the medical premium discount. See more info on the Wellness Initiatives page. 

If you do not take action:

  • If you do not make benefits elections in Workday within 31 of your hire, you will be enrolled in the employer benefits only.Your next opportunity to make changes will be during annual enrollment, unless you have another qualified life event (e.g., birth, adoption, marriage, etc.).
Retirement 

Saint Louis University defines retirement at the age 60 with seven or more years of continuous, full-time service to the University. As a retiree, you may elect SLU retiree medical insurance coverage as long as you pay the required premiums. You also retain full access to the tuition remission benefits for yourself and your dependent children, as well as a complimentary one year membership to Simon Recreation Center.

Take Action: 

  • Make Medicare considerations. If you are 65 or over, it is important that you explore your Medicare options within 60-90 days prior to your retirement from Saint Louis University.  We recommend you contact Medicare directly at Medicare.gov to research Medicare options and to apply for coverage.  We have also partnered with Select Quote Senior to provide advice and guidance on selecting Medicare supplemental health coverage. They may be reached at 866-569-9110. See the Frequently Asked Questions about Medicare for more information.
  • Notify your supervisor. Monthly paid employees should give four weeks notice and bi-weekly paid employees should give two weeks notice. Be sure you or your business manager submits the separation request in Workday.
  • Review the Summary of Benefits upon Retirement
  • Return your Saint Louis University key(s), pager, ID badge, and any other Saint Louis University property to your departmental administrator on your last day of work. 
  • If your address changes after your termination, notify HR at hr@slu.edu or log in to Workday to access and edit your personal information. If you no longer have access to your SLUnet ID and Password contact IT for a password reset at 314-977-4000 or use the  password reset option.
Leaving SLU (Separation of Employment)   

Take Action: 

  • Notify your supervisor. Monthly paid employees should give four weeks notice and bi-weekly paid employees should give two weeks notice.
  • Be sure you or your business manager submit the termination request in Workday. You will receive a COBRA packet explaining your COBRA rights from Sax Benefits Group after your termination date.
  • Review the Summary of Benefits upon Separation. 
  • Return your Saint Louis University key(s), pagers, ID card, and any other Saint Louis University property to your departmental administrator on your last day of work.
  • If your address changes after your termination, notify HR at hr@slu.edu or log in to Workday to access and edit your personal information. If you no longer have access to your SLUnet ID and Password contact IT for a password reset at 314-977-4000 or use the password reset option.
Death of an Employee

If you are the surviving spouse or dependent of an active Saint Louis University employee, you should notify  the benefits office in Human Resources at 314-977-2595.

 A letter will be sent out to applicable parties in regards to benefits that may be available.