Protecting SLU's Data

Protecting SLU's data is everyone's responsibility. Whether sharing business data across the hall or traveling for business across the world, we must keep in mind information security best practices. Encryption can be used as one way to maintain the confidentiality of SLU's sensitive data. Our Sensitive Data Guide will help you understand what sensitive data is, how to securely store it, and how to safely share it. Traveling internationally with an encrypted laptop? 

What is encryption?
Encryption is a method of encoding information from a plain text format into unreadable text.

How do I encrypt my resources?

Please contact the Information Security Team at if there are additional types of encryption needed in your area.

Full Disk Encryption for Computers
SLU-managed computers undergo full disk encryption with the Symantec Drive Encryption software, also commonly referred to by the software name, PGP. Symantec Drive Encryption encrypts the hard drive of your computer. It is recommended that you use full disk encryption if:

    • You handle sensitive data
    • You regularly travel with your laptop
    • You have a security requirement for encryption

Document Encryption
Encrypting documents for storage (locally or on removable devices) or transmit (in email) adds a layer of protection to your sensitive information. Once you encrypt your documents using one of the methods listed below, the document cannot be opened by anyone without the password. ITS cannot help you recover passwords for documents you encrypt, so follow these guidelines before you encrypt:

    • Have a backup of the document - If you lose the password it is not recoverable so the information will be lost
    • Store you passwords in a safe place - Each document will require a password so this could amount to managing many passwords. Using a password manager tool such as password safe is recommended.
    • Communicate the password for the document wisely - Sending the password in the same email as the encrypted document is not a good practice.

If you have Symantec Drive Encryption, you can use Symantec PGP Zip that is included with that SDE license. However, this type of file cannot be emailed in our current mail system, so you will need to use Send This File (available via the mySLU Tools tab).

If you do not have Symantec Drive Encryption, there are some additional options for document encryption:

External Drive Encryption Tools - There are many other options in terms of tools you can use. You can purchase an encrypted external hard drive or thumbdrive any place that sells computer supplies. 256-bit AES encryption is recommended for meeting most compliance standards.

International Travel

Proper Device Disposal

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