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Policies and Procedures
Please read carefully the summary of the academic procedures and norms outlined in this section. You'll be better prepared for your studies if you do.
For more information about our course offerings, please see our Schedule of Classes—available on-line at this link. And for complete information about Saint Louis University's academic policies and procedures, see the Undergraduate Catalog—available on-line at www.slu.edu.
You can review your course schedule, access your transcript, and fill out course evaluations through the SLU Banner Self-Service link on our homepage. To access personal information in Banner, you will need your SLU Net ID and initial password, both available from the Registrar (email@example.com). Please provide your full name, date of birth and Banner ID (if available), when contacting the Registrar.
- Academic Integrity
- The Semester System
- Class Meetings
- Credits and Semester Hours
- Student Classification
- Attendance Policies
- Grade Reports
- Grade Point Average (GPA)
- Academic Standing
- Dean's List
- Probationary Status
- Repeating Courses
- Incomplete Grades
- Change of Grade
- Academic Transcript Policy
- Transcripts of Records
- Certification of Attendance of Veterans (U.S. Citizens)
- Minimum Standards for G.I. Bill Students
- Release of Information
- Transfer Credit
- Advanced Placement
- Credit by Exam
- Credit by Assessment through American Council on Education (ACE)
- Dual Credit/Concurrent Enrollment Programs
- Credit for Nonresident Courses
The registration period for the fall semester begins the previous April, and registration for spring semester begins in November. You should consult the academic calendar, be in contact with your advisor and register early.
Students may make changes to their registration online in Banner Self-Service through the tenth day of classes. These changes should be made in consultation with an academic advisor. After the drop/add date has passed, no registration changes may be made online. In these cases, students must contact their advisors, or the Office of the Registrar, for the appropriate form.
New degree-seeking students should contact the first-year academic advisor (firstname.lastname@example.org) for help in planning their schedules. Continuing students and those visiting from the St. Louis Campus should meet with their academic advisors first, in order to register online in Banner Self-Service. Students visiting from other universities should consult with their home-school academic advisors to plan their schedules. Once they have done so, they may register online. The Schedule of Classes and all information related to the registration process are available online.
- Overload of Credits
- Changes of Registration
- Intra-University Transfer
- Visiting Students
- Satisfactory/Unsatisfactory Option
- Auditing Courses
- Course Withdrawals
- Registration of Undergraduates in Graduate Courses
- Billing Procedures
- Financial Holds
- Withdrawing from the University
The following is a statement of minimum standards for academic integrity at Saint Louis University:
The University is a community of learning, whose effectiveness requires an environment of mutual trust and integrity, such as would be expected at a Catholic, Jesuit institution. As members of this community, students, faculty and staff members share the responsibility to maintain this environment. Academic dishonesty violates it. Although not all forms of academic dishonesty can be listed here, it can be said in general that all soliciting, receiving or providing any unauthorized assistance in the completion of any work submitted toward academic credit is dishonest. It not only violates the mutual trust necessary between faculty and students, but also undermines the validity of the University's evaluation of students and takes unfair advantage of fellow students. Further, it is the responsibility of any student who observes such dishonest conduct to call it to the attention of a faculty member or administrator.
Examples of academic dishonesty are copying from another student, copying from a book or class notes during a closed-book exam, submitting materials authored by or editorially revised by another person but presented as the student's own work, copying a passage or text directly from a published source without appropriately citing or recognizing that source, taking a test or doing an assignment or other academic work for another student, tampering with another student's work, securing or supplying in advance a copy of an examination without the knowledge or consent of the instructor, colluding with another student or students to engage in an act of academic dishonesty, and making unauthorized use of technological devices in the completion of assignments or exams.
Where there is clear indication of such dishonesty, a faculty member or administrator has the responsibility to apply appropriate sanctions. Investigations of violations will be conducted in accordance with standards and procedures of the Madrid Campus. Recommendations of sanctions to be imposed will be made to the Academic Dean. Possible sanctions for a violation of academic integrity include, but are not limited to, disciplinary probation, suspension and dismissal from the University.
See the full text for the Academic Integrity Policy here >>
See the full text of the University's Academic Integrity Policy here >>
The Semester System
The academic year is divided into two 15-week semesters and optional
- Fall Semester (September to December)
- Spring Semester (January to May)
- Summer Sessions (May-July; normally two five-week programs)
In general, classes are offered in one of the following combinations:
- Mondays, Wednesdays and Fridays – three 50-minute classes per week
- Tuesdays and Thursdays / Mondays and Wednesdays – two 75-minute classes per week
- Introductory-level language classes: Mondays through Thursdays – four 50-minute classes per week
- Intensive summer classes: Mondays through Thursdays – four 110-minute classes per week
Credits and Semester Hours
One credit or semester hour of credit is defined as one 50-minute lecture or class per week for one semester. Laboratories, demonstrations, etc., are equivalent to one lecture hour, regardless of the number of hours they meet per week.
Students are classified on the basis of completed semester hours accepted for credit.
Freshmen............................................0 to 29 credit hours
Sophomores ....................................30 to 59 credit hours
Juniors...............................................60 to 89 credit hours
Seniors.........................................90 or more credit hours
For students pursuing a degree of nursing, the number of completed semester credits accepted for credit is recognized; however, class rank is assigned according to the level of professional courses in which the student is enrolled.
Attendance policies vary according to division. Generally speaking, however, attendance at all lectures and labs is compulsory. Professors may lower grades or fail students for the semester if they have too many unaccountable absences.
The last examination in a course must be given during final exam week; exceptions must be approved by the Academic Dean. Faculty administer final examinations according to the schedule for final examinations.
If a student has three final examinations scheduled for the same day, a request to postpone the examination scheduled in the middle may be made. Faculty will give every consideration to the student's request.
An advance authorization for deferring the taking of a final examination may be given, but only rarely and for serious reasons (e.g., medical or religious). The student must request the deferral in writing in advance of the final exam and receive permission from the instructor and the Academic Dean.
If a student is absent from a scheduled final examination but has made prior arrangements with the instructor, the final grade may be left blank for up to 30 days, after which time, the final grade must be entered. If the final exam has not been taken, or assignments have not been completed, instructors will compute the final grade based on the course material completed with 0 points for all incomplete exams and assignments.
Faculty administer interim or midterm examinations during the regularly scheduled class meeting time. A request to postpone or reschedule interim or midterm examinations may be granted at the discretion of the instructor.
All instructors of undergraduate courses must submit midterm grades for all students at the prescribed time and based on the work done at that point. Students may access their midterm grades via Banner Self-Service. Eight week or shorter courses do not issue midterm grades.
Final grades are accessible by students via Banner Self-Service. Students may also request an official copy of their final grades via Banner Self-Service. The official copy will be mailed to the address selected by the student.
The grading system at Saint Louis University follows a 0.00-4.00 grade point scale. Grades are assigned as follows:
|A||4.00||High Achievement and intellectual initiative.|
|A-||3.70||Approaching high achievement.|
|B+||3.30||Slightly higher than above average achievement.|
|B||3.00||Above average achievement.|
|B-||2.70||Approaching above average achievement.|
|C+||2.30||Slightly higher than average achievement.|
|C-||1.70||Below average achievement. Grade may not fulfill C or better course requirements.|
|D||1.00||Inferior but passing achievement. Students should check individual school or department policies for further information on potential implications of D grades.|
|AU||*||Audit. Course appears on the transcript, but no credit is given toward graduation.|
|I||*||Course work incomplete due to extraordinary circumstances. Must be removed within one year after the course is taken or the I converts to an F. For graduating seniors, this conversion takes place 30 calendar days after the commencement date.|
|S||*||Satisfactory. Credit is given toward graduation but has no effect on grade point average. Equivalent to C or better. Not applicable to students studying Business.|
|U||*||Unsatisfactory. No credit toward graduation. Equivalent to C-, D, or F. Not applicable to students studying Business.|
|P||*||Pass. Credit is given toward graduation but has no effect on grade point average. Equivalent to C or better. Only available for courses taken as electives.|
|NP||*||No Pass. No credit toward graduation. Equivalent to C-, D, or F. Only available for courses taken as electives.|
|*Grade has no effect on the grade point average.|
Grade Point Average (GPA)
The Grade Point Average (GPA) is a number that is calculated based on a student's grades for any given semester. Each grade received has a per-credit value defined as "quality points." The cumulative GPA is determined by dividing the total quality points earned by the total credits attempted. All grades received during a student's enrollment, for which grade points are indicated in the "Undergraduate Grading System" table, are included in the cumulative GPA. Grades for courses transferred from other colleges/universities are excluded.
|Course||Grade||Grade Point||Credits||Quality Points|
|ECON-190-M01||C||2.0||x 3||= 6.0|
|ACCT-220-M01||B+||3.3||x 3||= 9.9|
|SPAN-115-M01||A||4.0||x 3||= 12|
|MATH-142-M01||B-||2.7||x 4||= 10.8|
|ARTH-100-M01||B-||2.7||x 3||= 8.1|
To calculate the GPA, the total number of quality points is divided by the total number of credits. Thus, in the above example: GPA = 46.8/16 or 2.925.
A student is considered to be in good academic standing if he or she is not under academic probation and has not been required to withdraw from the University. If a student's cumulative grade point average earned at Saint Louis University falls below 2.00, that student is not eligible for further registration unless probationary status is granted by the Academic Dean.
Although the University's minimum grade point average is 2.00, some individual programs, schools, or colleges may require higher minimum grade point averages. The School of Nursing has specific policy statements regarding academic eligibility for progression in and dismissal from the individual programs. Nursing students must obtain a C- or better in all prerequisite courses and a grade of C or better in all nursing courses in order to complete the degree.
The required minimum grade point average for appointment to the "Dean's List" in all undergraduate colleges and schools shall be 3.70. In order to qualify for the Dean's List, students must complete at least 12 credits of graded course work during the semester in question.
The Academic Dean may grant probationary status to a student whose grade point average has fallen below 2.00 (below 2.50 in the School of Nursing). This status allows the student the opportunity to improve scholastically and to demonstrate evidence of the capacity to proceed toward a degree. A student on academic probation may not register for more than 15 semester credits and may not make an application for a degree. A student may remain on University probation for no more than two consecutive semesters.
A student may be suspended from a course, from the campus, or from the University for academic or disciplinary misconduct. Suspension is normally temporary. At the time suspension is imposed, the conditions for reinstatement are explained. While under suspension, a student is barred from further registration. Reinstatement after academic suspension requires the approval of the Academic Dean.
The Academic Dean has the authority and responsibility to dismiss a student from the Madrid Campus and the University for academic reasons. The conditions under which a student can be dismissed are:
- Inability to eliminate probationary status within the two semesters subsequent to the assignment of probation, or
- A total grade point average deficit of more than 15 points.
A student notified of dismissal for these reasons may apply for transfer to another school of the University under the condition that he or she is eligible for special probationary status in the school into which the transfer is requested. To be eligible for this status, the student must:
- Have a grade point average deficit of no more than 20 points.
- File a Request for Intra-University Transfer form (available in the Office of the Registrar) and attach a written petition for this status.
- Enclose two letters of recommendation from previous instructors with the above form.
The School of Nursing has specific policy statements regarding dismissal. Students should familiarize themselves with these policies published in the Baccalaureate Nursing Program Student Handbook.
All repeated courses and grades will be recorded on the academic transcript with the most recent course included in the grade point average and noted as "included," while the previous courses will be noted as "excluded."
All courses designated as excluded will:
- not be included in cumulative earned credit hour totals;
- not be awarded quality points and therefore not calculated in a student's cumulative grade point average;
- not apply toward graduation requirements.
Courses excluded from the Repeating Course policy are courses that may be repeated for credit, for example special topics, independent study, internships and clinical learning experiences.
Additional policies concerning repeating courses vary by school or program; thus, students should consult with their academic advisors. For example, accounting students in the John Cook School of Business must earn a grade of C or better in all accounting courses counted toward the major and in all prerequisite courses for upper-division accounting courses. Any course in which a student receives a grade lower than C must be repeated.
Nursing students must repeat all required courses in which they receive a grade of D. Both the initial grade of D and the grade earned by repeating the course are considered in calculation of the student's grade point average. Required courses may be repeated only once. Students are subject to dismissal for failure to achieve a minimum grade of C when repeating a course.
At times, extenuating circumstances arise that make it impossible for a student to complete class requirements by the end of the semester. Students in such a position must speak with their professors before the final exam period, requesting to have an I (Incomplete) assigned for the class. Both the student and the professor must sign a Petition for Course Extension (Incomplete) form, which explains how the I grade will be resolved. The signed form is a contract, the conditions of which the student must fulfill to receive a grade.
A Petition for Course Extension (Incomplete) request for an Incomplete must be made by the student, and the student and the instructor must discuss conditions for clearing an Incomplete grade. When an Incomplete is given, the instructor must send appropriate documentation (a form) to the Academic Dean's office for inclusion in the student's permanent academic file.
An Incomplete must be cleared within one year after a course is taken. If it is not cleared within this time, the Incomplete automatically will be converted to the grade of F. In the case of graduating seniors, this conversion date automatically will take place 30 calendar days after the commencement date.
A list of all I grades subject to this conversion is sent to the appropriate faculty and division chairs after midterms to remind them of the pending conversion. When the Incomplete is converted to a grade (by instructor or administrator), the mark of Incomplete will be expunged from the student's official University transcript.
An Incomplete given in a prerequisite course must be cleared within the first week of any class requiring the prerequisite.
Change of Grade
All changes of assigned grades are subject to a statute of limitations of one year from the end of the term in which the course was completed. Appeals of this statute of limitations may be made to the Academic Dean in writing by the student and faculty involved providing substantive documentation of the reasons for the appeal.
Academic Transcript Policy
Saint Louis University grants degrees that build on previous academic work at other educational institutions. In order to ensure the integrity of the University's degrees, the University requires that all previous or concurrent academic work be documented with official transcripts received in a sealed envelope and that those transcripts be authenticated. The University Registrar is ultimately responsible for verifying the authenticity of all transcripts received by Saint Louis University from other educational institutions.
Transcripts of Records
The University Registrar will assure that all grades awarded will be shown on student transcripts. Once given, grades are not to be changed or removed from the official transcript, unless authorized through the Academic Record Change process or through the automatic conversion of I to F grades.
Transcripts of the official academic record are made available by the Office of the Registrar upon the written authorization of the student, except as otherwise required by law. Students should order official transcripts online through Banner Self-Service or should sign an authorized release form in the Office of the Registrar. There is no charge for each transcript sent; however, students are limited to five transcripts per day.
All official transcripts are printed and mailed from the St. Louis Campus. Students may view, print and obtain an unofficial transcript at any time through Banner Self-Service.
Official transcripts of records cannot be released if a student's financial account is in arrears.
Certification of Attendance of Veterans (U.S. Citizens)
The University certifies enrollment of veterans' semester credit load and subsequently reports changes in student academic loads. Veterans' attendance is certified to the Veterans Administration (VA) beginning with the date of initial registration and periodically until the expected completion date of the VA-approved program or goal. Veteran students must promptly inform the certifying official in the University Office of the Registrar of any changes in status which might affect benefits. Failure to report such changes can result in overpayment and other complications to receiving benefits.
Minimum Standards for G.I. Bill Students
Veteran students are expected to attend classes, perform academic duties as assigned by instructors and adhere to academic policies as stated in this Catalog. Failure to do so will result in reports to the VA of unsatisfactory progress, which in turn will result in the discontinuance of benefits pending VA counseling. As a result of established VA minimum standards for school attendance, veterans should be aware of the following regulations, which govern certification by the University and acceptance of the certification by the Veterans Administration:
- Veteran students who cease attending, but who do not officially withdraw from class or from the University, will be reported as not making satisfactory progress.
- The VA will be notified for the following reasons, and an overpayment may be charged against the veteran:
- If a grade of I, AU or W is assigned;
- If an enrollment status (full-time, three-fourths time, one-half time, etc.) is altered;
- If academic progress is determined to be unsatisfactory.
Release of Information
The Family Educational Rights and Privacy Act of 1974 (FERPA) in general, as well as Spanish Law, provides that personally identifiable information from a student's education, including academic records, cannot be released without the consent of the student. Students who are required to report academic progress to sponsoring agencies or countries must file the appropriate waiver form, available from the Office of the Registrar, each academic year.
Transfer credits are applied where appropriate in fulfillment of program and degree requirements of a specific college or school of the University, provided that admissions criteria are met and the courses presented are from an accredited college or university. In addition, all transfer credit must have a C letter grade or above and be recognized by the specific college or school of Saint Louis University as comparable to courses offered at the University. Saint Louis University accepts transfer credit for which it has no equivalent. This transfer credit would be acceptable as elective degree credit and would not fulfill specific graduation requirements. No more than 64 semester credits earned at the community college level can be applied toward a bachelor's degree at Saint Louis University. All required information (transcripts, course descriptions, etc.) must be received within one semester of initial registration at the University.
Saint Louis University welcomes the transfer of an unlimited number of college credits earned during high school. Generally, these credits take the form of Advanced Placement (AP) and the International Baccalaureate (IB) programs. An academic advisor will determine which credits are transferable to the University and how those credits will apply towards a student's degree.
Score reports and college transcripts should be submitted to the Office of Admission as soon as possible following confirmation of enrollment and before the start of the fall semester. In some cases, the receipt of a student's official score reports and college credit transcripts may not occur before the beginning of the academic year. For this reason, students are strongly encouraged to maintain their own unofficial listing of college credits earned during high school and to bring this information to the attention of their academic advisor in order to register for the appropriate courses.
Credit by Exam
Full-time students may take external examinations for credit, including CLEP supplemental examinations required by some divisions, within one calendar year of initial registration at Saint Louis University. Part-time students may take the examinations before completing 30 credits at Saint Louis University. After these deadlines, CLEP examinations will not be available to students.
Exceptions: Nursing students take examinations in certain professional subjects approved by the School of Nursing. Transfer students should send an official score report of tests taken prior to enrollment at Saint Louis University to the Office of Admission. Scores must be received, evaluated and posted on the student's official academic record within one calendar year of initial registration at the University. Evaluation of tests taken prior to registration at Saint Louis University will be made on the basis of current University standards.
Students who transfer to the St. Louis Campus may receive credit through the Department of Languages, Literatures and Cultures by internal examination (Challenge Exams) through demonstrating knowledge of a language equivalent to what is expected of students in their first, second or third semester course. Students may select the course level at which they will be examined. These exams are posted as courses taken in the semester during which the challenge exam is taken, and the grade for the exam is included in the semester's grade point average.
A fee may be assessed for credit by evaluation.
Credit by Assessment through American Council on Education (ACE)
Students may receive credit for courses evaluated and approved for college credit by the American Council on Education (ACE). Listings of ACE approved courses and credit recommendations are contained in two publications: A Guide to the Evaluation of Educational Experiences in the Armed Forces and The National Guide to Educational Credit for Training Programs. Credits received are subject to the same policies as those of any other transfer credit.
Students who are active military or reservists and participated in the off-duty, voluntary education programs of the Department of Defense may receive credit for course work taken while active military or in the reserves.
Dual Credit/Concurrent Enrollment Programs
Students may receive college credit prior to high school graduation through Dual Credit/Concurrent Enrollment programs, including Saint Louis University's own 1-8-1-8 Program. In addition to receiving credit toward high school graduation for selected academic courses, the student may opt to dual enroll. Credits earned in Dual Enrollment/Concurrent Enrollment programs are subject to the same policies as those of any other transfer credit.
Credit for Nonresident Courses
Students currently enrolled at Saint Louis University who wish to take courses at another institution must have prior approval from the Academic Dean or an academic advisor to ensure that credits earned fulfill major and degree requirements.
No more than 12 semester hours of credit earned between the end of the Saint Louis University spring semester and the start of the Saint Louis University fall semester of any one year may be credited toward a degree from Saint Louis University.
Upon completion of the course taken at another institution, the student should inform the Academic Dean's office and must arrange for an official transcript of credits and grades to be sent to the Office of the Registrar. If the grade received is a letter grade of C or above, the credit will be accepted by Saint Louis University.
Overload of Credits
Undergraduate students who wish to take 19 or more credits in a given semester (seven or more during a given summer session) need permission from the Academic Dean. They should have at least a 3.0 grade point average. Additional tuition will be charged.
Changes of Registration
The deadline for dropping a class without a W appearing on the transcript is scheduled according to the Academic Calendar.
When a student fails to complete a Change of Registration form and withdraws without authorization from a course or the University, the course grade will be the actual grade the student has based on the course material completed with 0 points for all incomplete assignments and exams.
An application form for Intra-University Transfer is to be filed with the academic advisor when a student plans to transfer to the St. Louis Campus. The student will be notified of acceptance to the new program.
SLU Madrid students can also apply to visit the SLU Missouri campus for one semester. SLU-Missouri tuition remission is available to eligible candidates.
Students who are pursuing degrees at other colleges or universities and plan to attend Saint Louis University - Madrid Campus are visiting students. Visiting students may enroll only in those courses for which they have fulfilled the prerequisites stated in the course descriptions.
Students may register for a course on the Satisfactory/Unsatisfactory option under the following conditions:
- Only one course per semester may be taken on this basis.
- A maximum of 18 credits over the course of the degree program may be taken on this basis.
- Arts and Sciences students may take a maximum of six credits within the major with departmental consent.
- Approval of the advisor is required. If the Satisfactory/Unsatisfactory option is chosen during registration, the student can convert the option back to a regular grade basis or drop it during the Drop/Add period.
After the first 15 days of the semester, the following points apply:
- A course taken on a regular grade basis cannot be changed to Satisfactory/Unsatisfactory.
- A course taken on the Satisfactory/Unsatisfactory option cannot be changed to a regular grade basis.
- A course taken on this option may be dropped up to the last day to receive a mark of W when withdrawing.
The S grade is equivalent to a C grade or better, and the NP grade is equivalent to a grade of C-, D, or F. Satisfactory/Unsatisfactory marks do not affect a student's grade point average.
The Satisfactory/Unsatisfactory option is available to students in the College of Arts and Sciences; however, students in the Honors Program are not allowed to take Honors courses on the Satisfactory/Unsatisfactory option.
Students in the Cook School of Business may not elect the Satisfactory/Unsatisfactory option for any curriculum or upper-division course requirements.
Students in the School of Nursing may not elect the Satisfactory/Unsatisfactory option for any curriculum or upper-division course requirements.
Students in Parks College of Engineering, Aviation and Technology may use this option in certain instances and should consult with their department for details.
To enroll in a course on an audit basis, students must submit completed Petition for Course Audit and receive approval by their college or school. Students will not receive academic credit for a course taken on an audit basis, and therefore the course will not count toward attempted credits, earned credits or graduation requirements. However, audited credits count toward billed credits and students will be charged for total credits as indicated on our Tuition and Fees page. Enrollment in audit courses will be indicated on academic transcripts as an 'AU'.
If the conditions authorized in the Petition for Course Audit are not met, the instructor may request an authorized withdrawal of the student.
A course registered for credit may be changed to audit only through the last day of the add/drop period. A course registered for audit may be changed to credit only through the last day of the add/drop period. Note: see Registration Procedures for additional information.
The deadline to withdraw from (i.e. drop) a class without a W appearing on the transcript is scheduled according to the Academic Calendar. The final deadline to withdraw from a class is the end of the tenth week of class. If a student is given permission by the Academic Dean to withdraw after the tenth week, it should be for a serious, non-academic reason.
When a student withdraws from a course or from the University without authorization, or when the student is dropped from a course because of excessive absence, the course grade will be based on the course material completed with 0 points for all incomplete assignments and exams.
Registration of Undergraduates in Graduate Courses
An undergraduate student may be permitted to enroll in 500- or 600- level course work provided that specific conditions are met:
- The student must hold senior standing and have most major area of study requirements fulfilled.
- Prerequisites for each course in question must have been fulfilled.
- The student's cumulative grade point average must be a minimum of 2.70 on a 4.00 scale.
- The total enrollment for the semester may not exceed 15 credits (six for summer), with not more than six credits (three for summer) in 500- or 600-level work.
To be granted permission to take graduate course work, the undergraduate must complete a formal petitioning process during which approvals of the student's major advisor, the course instructor(s), the Academic Division Chair, and the Academic Dean are obtained. Petition forms are available in the Academic Dean's office.
As part of the petitioning process, the student indicates whether the course work in question is to fulfill requirements for the baccalaureate degree or to be taken for "advanced graduate credit." In the latter case all requirements for the major area of study must have been fulfilled. Approval to take and the successful completion of the graduate course work does not guarantee student admission into the advanced degree program or, in any way, amend the ordinary process of applying to graduate programs at Saint Louis University.
Billing notices are sent by email to the student's SLU email account prior to the start of the semester, enabling students to complete financial arrangements.
Any student who is in arrears to the University for either tuition or housing in the course of the semester will be so notified, with the indication that failure to make payment according to an acceptable financial plan jeopardizes the student's continued enrollment.
In order for a student to be able to register or request a housing assignment for the following semester, he/she must be clear of all debt to the University or must have worked out a detailed financial plan that is acceptable to the Office of Finance.
Those who on the final day of a given semester have already registered or arranged housing for the next semester, but who are in arrears to the University, will have for the following semester any registration and housing assignments withdrawn.
Withdrawing from the University
When a student must withdraw after registering for any semester or session, whether the withdrawal is voluntary, requested by the University, or for other reasons, the following regulations apply:
- Request or notification of the withdrawal must be approved on an official withdrawal form available in the Academic Dean's office.
- Failure to file the signed permit in the Academic Dean's office within one week of the last class attendance constitutes an unauthorized withdrawal.
- Cancellation may be approved upon recommendation of the Academic Dean and approval of the Rector, and may entitle the student to a refund of tuition.
- Housing charges will be refunded in accordance with the Housing Payment Information document.
- Withdrawal during summer and special sessions will be governed by regulations printed in the Schedule of Fees.
Student Responsibility for Degree Completion
Students should discuss their specific degree requirements with their advisors throughout their academic careers. While an advisor is to be of help to a student in planning and confirming the student's progress toward graduation, ultimately it is the student's responsibility to be aware of the requirements for graduation and the number of credits he or she has completed toward graduation.
When the Madrid Campus announces a change in program or degree requirements, students follow the original requirements in place during their first semester of study as a registered student at Saint Louis University. The Academic Dean, by exception, may allow a student to complete the new program or degree requirements immediately. The Academic Dean may require a student who has not been continuously enrolled at Saint Louis University to complete the new program or degree requirements.
General Graduation Requirements
The general requirements for earning a bachelor's degree from Saint Louis University are as follows:
- Satisfactory fulfillment of the lower- and upper-division course requirements within each area.
- Completion of not less than 120 semester hours of credit, excluding lower-division military science and physical education courses, with an overall grade point average of 2.00. Grade point averages are calculated on the basis of credits attempted (not merely credits passed) and grade points earned.
- At least the last 30 semester credits of a student's degree program must be taken at the Madrid or St. Louis campuses of Saint Louis University. Individual schools or colleges may have policies that vary from this norm.
- A degree candidate must submit a "Graduation Application", available online before the end of the second week of the semester or session in which graduation is intended. Students must be in good academic standing to file the application.
- Because of the progress being made in various fields of learning, collegiate credits earned more than 10 calendar years prior to graduation will be reevaluated. If circumstances warrant, a student may be required to take further work or repeat certain courses before a degree is conferred.
- Seniors who have a grade of Incomplete in any course needed for graduation should clear the record and have the instructor submit a change of grade by April 1 for May graduation, by July 1 for August graduation, and by December 1 for December graduation.
- All course requirements for a degree must be completed or be in progress before or during the semester for degree conferral. The University will award a degree if all required course work is completed, and needed documentation received, within 40 calendar days of the University conferral date. Beyond 40 calendar days, awarding of the diploma will be deferred to the next University conferral date.
See individual schools/colleges for additional graduation requirements.
Determination of honors and cumulative grade point averages will be made at the time of graduation. For the purpose of computing honors and cumulative University, departmental or college grade point averages, any grade of I will be calculated as an F. Honors will not be recomputed if the I is subsequently changed to another grade. Any grade of I remaining on the student's record at the time of graduation must be resolved within 30 calendar days of the commencement date, at which time the I will automatically be converted to an F.
Averages for graduation honors are computed only on the basis of course work taken in the schools or colleges of Saint Louis University. Students receiving a first bachelor's degree must have completed 54 earned semester credits in residence at Saint Louis University in order to be eligible to graduate with honors. A student with a baccalaureate from another institution may be awarded a second bachelor's degree with academic honors if at least 48 credits are earned at Saint Louis University and the minimum grade point average (based on Saint Louis University course work only) is satisfied.
Graduation honors are awarded as follows:
Cum laude for a grade point average of 3.500-3.699
Magna cum laude for a grade point average of 3.700-3.899
Summa cum laude for a grade point average of 3.900-4.000